ESU Coordinating Council
September 09, 2015 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Call to order at 12:00 PM Staff: David Ludwig, Deb Hericks, Priscilla Quintana, Beth Kabes

3. Agenda Item
Chair of Committee
3.A. AESA Insurance
President Jeff West
Rationale

Tom Maxey to give a presentation at the ESUCC Board Meeting. 

Discussion

Tom Maxey from AESA will be giving a presentation tomorrow. There will be a survey for Districts to complete regarding the level of service across the state.

3.B. Approve NDE/ESUCC MOU
President Jeff West
Attachments
Recommended Motion

Motion to approve the MOU between NDE/ESUCC

Actions Taken

Motion Passed:  Motion to approve the MOU between NDE/ESUCC passed with a motion by Lofquist ESU 09 and a second by Radford ESU 17.

Discussion

Executive Director reviewed the MOU with NDE with the Exec Committee. Contracts with NDE will follow the signing of the MOU by both parties.

3.C. Approve ESUCC Lobbyist
President Jeff West
Attachments
Recommended Motion

Recommend approval of Bromm as ESUCC Lobbyist

Actions Taken

Motion Passed:  Recommend approval of Bromm & Associates as the ESUCC Lobbyist passed with a motion by Gegg ESU 05 and a second by Beatty ESU 16.

Discussion

Executive Director reviewed the discussion regarding a lobbyist for the ESUCC. We need to get our voice heard so that more cuts are not made. We need to have an equal voice/support for the lobbyist.

3.D. Review Goals of ESUCC
President Jeff West
Rationale

  • Goal 1: System of Supports for Schools and Student Achievement
  • Goal 2: Improve and Support State and Local Accountability (Aligned closely with ESUCC strategic priority for “Communication and Accountability)
  • Goal 3: Continued Communication & Collaboration with Partners and Stakeholders (Aligned closely with ESUCC strategic priorities for “Communication and Accountability” and “Partnerships with Stakeholders”)

Discussion

Review of current goal and possibility of updating the goals. We need to align the three state initiatives and also six AQuESTT tenets. Career/Technical was the fourth goal but we have incorporated that within the initiatives and AQuESTT. Review of State Statute that defined the ESUCC. Kraig Lofquist and Marge Beatty will work with David Ludwig to come up with plan for review.

3.E. Master Service Agreement (MSA)
President Jeff West
Rationale

MSA 2015-2016

Discussion

Begin process for 2016-2017 MSA now.

3.E.I. ESU Expenses Charged to ESUs
President Jeff West
Rationale

Discussion of ESUCC Expenses that are charged to ESUs.
 
Background information: 
Discussion Part 1--What are the determining factors to place an expense in the category of being equally charged to all ESUs or to be charged on a formula basis?
Discussion Part 2--The State approved Core Service Dollar formula appears to be the current acceptable means to distribute revenue to local ESUs. The Core Service Dollar formula has a base amount and a student amount that take into account the ability to generate dollars in the local ESU  service area. Should we be using the the current Core Service Dollar formula to determine each ESU's share of an expense vs the current formula to make expenses equitable to all just as the Core Service Dollar formula is used to distribute revenue?
 
Here is a link to a Google sheet that can be used in this discussion:
 
You can change cell D1 to whatever project name you desire, change cell D2 to whatever dollar amount you desire and change cells A4 through A20 to either Yes or No and the formula will automatically calculate cost to each participating ESU
 
Let me know if you need more information on this topic....feel free to call on this agenda topic.

Dr. Paul Tedesco
ESU 11 Administrator

Discussion

Discussion of how ESUCC expenses are charged to ESUs. Should the ESU use the state formula to determine costs. Need to include levy authority if go this route. Continue to discuss options.

3.F. Approval NROC (National Repository of Online Content)
President Jeff West
Attachments
Recommended Motion

Recommend approval of NROC contract

Actions Taken

Motion Passed:  Recommend approval of NROC 3 year contract pending funding passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

Discussion

Executive Director reviewed the NROC 3 year agreement. Need to move up in scale/usage over next 3 years. There are special terms of contract has written if funds are not available to support.

3.G. Procedural Manual
President Jeff West
Rationale

ESUCC Procedural Manual

Discussion

David Ludwig discussed the begining of writing procedural manual,

3.H. ESU 50th Celebration
President Jeff West
Rationale

 Pricing for ESU #6

Indoor Banners:
- High Resolution Coated paper: $3.00 per square foot
or 
- Heavyweight Matte Coated paper (thicker paper): $3.60 per square foot

Outdoor Banners: Do not have Vinyl in stock, would have to order so may take a little longer
- Vinyl: $6.60 per square foot

There will be a $25.00 design/set up fee per design applied to the order (if one design is used for all the banners this will be applied only once)

Typical banner sizes that I have done are (but we can do any size within 42" width of the plotter):
- 3 x 1.5' (36 x 18 inches)
- 4 x 2.5' (48 x 30 inches)
- 6 x 2.5' (72 x 30 inches)
- 8 x 2.5' (96 x 30 inches)

Attachments
Discussion

ESU 7 has one our of polypropylene 4'x8' with 6 gromets - $16; 4x4.5 is $9.

3.I. 2015-2015 Admin Roster
President Jeff West
Rationale

2015-2016 Admin Roster

3.I.I. ESUCC Team Roster
President Jeff West
Rationale

ESUCC Roster

3.J. 2015-2016 ESUCC Committees
President Jeff West
Rationale

2015-2016 ESUCC Committees

Attachments
3.K. Approve Home Base for Staff
President Jeff West
Rationale

ESUCC Home Base for Staff

Recommended Motion

Recommend to approve the Home Base for ESUCC Staff

Actions Taken

Motion Passed:  Recommend to approve the Home Base for ESUCC Staff passed with a motion by Gegg ESU 05 and a second by Beatty ESU 16.

Discussion

Reviewed the home base for staff.

3.L. Approval of Attorney Letter of Engagement
President Jeff West
Attachments
Recommended Motion

Recommend approval of Attorney Letter of Engagement

Actions Taken

Motion Passed:  Recommend approval of Attorney Letter of Engagement with KSB passed with a motion by Lofquist ESU 09 and a second by Beatty ESU 16.

3.L.I. Board Meeting Attendance
President Jeff West
Rationale

From: "Wayne Bell" <wbell@esu10.org>
To: "Deb Hericks" <dhericks@esucc.org>, "David Ludwig" <dludwig@esucc.org>
Sent: Thursday, August 13, 2015 1:29:55 PM
Subject: RE: September ESUCC Committee/Board Meeting

Deb,

I would like to add an agenda item to the Executive Committee for discussion and action.

The issue would be the elimination of legal counsel at all regular ESUCC meetings.  I understand the transitional need for legal counsel attendance at all regular meetings while this new organization was being formed and policies and procedures were being established.  Now I think the need would be intermittent and that they should be invited to confer when specific legal counsel is sought for specific purposes.  This should also reduce the excessive amount of ESUCC funds spent for this budget item.  I would want this committee to discuss that and forward a motion to that effect to the regular meeting agenda. 

wab

 

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn meeting at 1:32 PM passed with a motion by Lofquist ESU 09 and a second by Beatty ESU 16.