ESU Coordinating Council
September 10, 2015 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, September 10, 2015 - 8:30 AM

Educational Service Unit No. 10
Kearney, NE 68848

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on September 1, 2015.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM Staff: David Ludwig, Deb Hericks, Scott Isaacson, Craig Peterson, Beth Kabes, Priscilla Quintana Legal: Steve Williams, Tom Maxey

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Bell ESU 10 and a second by Calvert ESU 15.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Discussion

October 15 is the joint NDE Collaboration meeting, NDE may have some conflicts. Omaha World Herald did an article on drones with ESU. If any ESUs/schools have drones or 3D printers interested contact Executive Director.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Rationale

Tom Maxey to give a presentation at the ESUCC Board Meeting.

Discussion

Executive Director introduced Tom Maxey from AESA. Maxey gave his financial presentation. He discussed property casualty and risk mitigation tools. Pooling resources to help reduce costs.

6. Executive Reports
6.A. Executive Director Report
6.B. Executive Committee Report
Discussion

Brian Gegg reported out the Exec Committee discussions.

6.B.I. Approve NDE/ESUCC MOU
Attachments
Recommended Motion

Motion to approve the MOU between NDE/ESUCC

Actions Taken

Motion to Amend Passed:  To amend the motion from: "Motion to approve the MOU between NDE/ESUCC" to: "Motion to accepted the MOU between NDE/ESUCC with amended wording" passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.

Discussion

Executive Director reviewed the MOU with NDE with the Exec Committee. Contracts with NDE will follow the signing of the MOU by both parties.

6.B.II. Approve ESUCC Lobbyist
Attachments
Recommended Motion

Recommend approval of Bromm as ESUCC Lobbyist

Actions Taken

Motion Passed:  Recommend approval of Bromm and Associates as ESUCC Lobbyist passed with a motion by Uhing ESU 01 and a second by Allen ESU 19.

Discussion

Executive Director reviewed the discussion regarding a lobbyist for the ESUCC. We need to get our voice heard so that more cuts are not made. We need to have an equal voice/support for the lobbyist.

6.B.III. Review Goals of ESUCC
Rationale

  • Goal 1: System of Supports for Schools and Student Achievement
  • Goal 2: Improve and Support State and Local Accountability (Aligned closely with ESUCC strategic priority for “Communication and Accountability)
  • Goal 3: Continued Communication & Collaboration with Partners and Stakeholders (Aligned closely with ESUCC strategic priorities for “Communication and Accountability” and “Partnerships with Stakeholders”)

Discussion

Review of current goal and possibility of updating the goals. We need to align the three state initiatives and also six AQuESTT tenets. Career/Technical was the fourth goal but we have incorporated that within the initiatives and AQuESTT. Review of State Statute that defined the ESUCC. Kraig Lofquist and Marge Beatty will work with David Ludwig to come up with plan for review.

6.B.IV. Approval NROC (National Repository of Online Content)
Attachments
Recommended Motion

Recommend approval of NROC contract

Actions Taken

Motion Passed:  Recommend approval of NROC contract passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

Discussion

Executive Director reviewed the NROC 3 year agreement. Need to move up in scale/usage over next 3 years. There are special terms of discontinuing contract if funds are not available to support. Executive Director will look into Carl Perkins money if available.

6.B.V. Approve Home Base for Staff
Rationale

Home Base for Staff

Recommended Motion

Recommend to approve the Home Base for ESUCC Staff

Actions Taken

Motion Passed:  Recommend to approve the Home Base for ESUCC Staff passed with a motion by Radford ESU 17 and a second by Polk ESU 07.

Discussion

Reviewed the home base for staff.

6.B.VI. Approval of Attorney Letter of Engagement
Attachments
Recommended Motion

Recommend approval of Attorney Letter of Engagement

Actions Taken

Motion Passed:  Recommend approval of KSB Attorney Letter of Engagement passed with a motion by Lofquist ESU 09 and a second by Calvert ESU 15.

6.B.VI.a. Board Meeting Attendance
Rationale

From: "Wayne Bell" <wbell@esu10.org>
To: "Deb Hericks" <dhericks@esucc.org>, "David Ludwig" <dludwig@esucc.org>
Sent: Thursday, August 13, 2015 1:29:55 PM
Subject: RE: September ESUCC Committee/Board Meeting

Deb,

I would like to add an agenda item to the Executive Committee for discussion and action.

The issue would be the elimination of legal counsel at all regular ESUCC meetings.  I understand the transitional need for legal counsel attendance at all regular meetings while this new organization was being formed and policies and procedures were being established.  Now I think the need would be intermittent and that they should be invited to confer when specific legal counsel is sought for specific purposes.  This should also reduce the excessive amount of ESUCC funds spent for this budget item.  I would want this committee to discuss that and forward a motion to that effect to the regular meeting agenda. 

wab

 

Discussion

Executive Committee discussed the possibility of eliminating some of the attendance of legal at meeting. Discretion of the Executive Director as to when/where for legal to attend.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

None at this time

8. Adjourn at 9:30 for Budget Hearing
President Jeff West
Recommended Motion

Motion to adjourn to Budget Hearing

Actions Taken

Motion Passed:  Motion to adjourn to Budget Hearing 9:30 AM passed with a motion by Standish ESU 18 and a second by Gegg ESU 05.

8.A. Reconvene to regular Board Meeting following Budget Hearing
Discussion

Reconvene to regular board meeting at 9:47 AM.

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
9.A.I. Approval of 2015-2016 Budget
Committee Chair - Radford
Recommended Motion

Motion to approve the 2015-2016 ESUCC budget

Actions Taken

Motion Passed:  Motion to approve the 2015-2016 ESUCC budget passed with a motion by Mowinkel ESU 08 and a second by Tedesco ESU 11.

9.A.II. Approve Claims, Financials Statements, and Assets for Month of July and August
Rationale

 

Attachments
Recommended Motion

Recommend to approve Claims, Financials Statements, and Assets for Month of July and August

Actions Taken

Motion Passed:  Recommend to approve Claims, Financials Statements, and Assets for Month of July and August passed with a motion by Radford ESU 17 and a second by Standish ESU 18.

Discussion

Committee chair reviewed the financial reports and discussed the project summary for August 2015.

9.A.III. Approval of August Expenses including Ion Wave and Equal Level
Rationale

Approval of August expenses plus Ion Wave ($24,500) and Equal Level ($45,000).

Attachments
Recommended Motion

Recommend motion to approve August expenses Plus Ion Wave ($24,500) and Equal Level ($45,000)

Actions Taken

Motion Passed:  Recommend motion to approve August expenses Plus Ion Wave ($24,500) and Equal Level ($45,000) passed with a motion by DeTurk ESU 02 and a second by Calvert ESU 15.

9.A.IV. Approval Credit Card Resolution
Rationale

Approve new Credit Card Resolution to add Priscilla Quintana, ESUCC Business Manager to be able to call into the credit card when there is a need. 

Attachments
Recommended Motion

Recommend approval of updated ESUCC credit card resolution

Actions Taken

Motion Passed:  Recommend approval of updated ESUCC credit card resolution passed with a motion by Mowinkel ESU 08 and a second by Lofquist ESU 09.

9.B. Technology Committee
Discussion

Technology chair reviewed the notes from committee meeting

9.B.I. Approve IMat Vision, Commitments and Action Plan
Rationale

Vision: To lead in the curation of high quality learning objects that will enhance education for all learners in Nebraska schools.

Definition: Content curation is the process of collecting, organizing and displaying information relevant to a particular topic or area of interest.

 

Commitments

  1. To provide leadership in the selection, evaluation, and use of both subscription and open (free) resources that will enhance teaching and learning in blended and traditional environments

  2. To curate educational resources aligned to Nebraska academic standards

  3. To provide statewide equitable access to a variety of current and up to date educational resources for all learners

Action Plan

  1. Identify and/or provide a subscription service or catalog thereof of baseline digital resources

  2. Communicate, provide professional development and model effective use with educators the resources available

  3. Research, evaluate, and recommend learning resources that may then be forwarded to the Nebraska cooperative purchasing bid process.

  4. Provide coaching in the selection and evaluation of both subscription and open resources

  5. Encourage creation of resources

  6. Support state-endorsed LOR with federated search capabilities across multiple resource libraries

  7. Add resources to a state-endorsed LOR (LMS, World Book, Hippocampus (NROC), EdReady, etc.)

  8. Commit time, personnel, and/or funds to review and align identified resources to the Nebraska State Standards

  9. Compile usage data of resources for reference and guidance to be used to inform future acquisitions.

Attachments
Recommended Motion

Motion to approve the IMAT Vision, Commitments, and Action Plans

Actions Taken

Motion Passed:  Motion to approve the IMAT Vision, Commitments, and Action Plans passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

An IMat Vision is attached for everyone's perusal.

9.C. Cooperative Purchasing Project
Discussion

Revision and goals will remain the same. Coop Director gave an update on Equal Level. Comparison of last day ESM (5 catalogs after 3 year period) and Equal Level have 8-10 live. They will train schools (beginning November)on how to use, very simple process. Paper Buy looking at possibility of adding delivery to inside the building instead of FOB (delivery to back of truck.) Communications has been key to success. Committee chair reviewed the other discussions held in committee.

9.D. PD Leadership Committee
Discussion

September PDO will be September 15-17. Please review the email from Russ Masco prior to PDO Event (activate the code for your ESU.) BlendEd pilot (Educator Effectiveness) information on Committee Meeting. Early Adopter Program (EAP) that will be starting this year (30 schools this year, 100 schools in 2016-2017, the rest of schools in 2017-2018.)

9.D.I. Master Service Agreement
Executive Director Ludwig
9.D.I.a. Approve NWEA amendment to Master Service Agreement
Committee Chair - Lofquist
Rationale

David and Deb,

Attached you will find a quote for the fees we discussed on Monday. I have also listed out what is included within each service.

Facilitator Onboarding Fee Includes-

  • Login issued- Unlimited access to digital materials
  • Two onsite training days for every certification- *Online work may be included
  • Periodic Newsletters   
  • Access to recorded webinars from NWEA research and support
  • Email support via: Certifiedfacilitator@NWEA.org
  • Periodic feedback/suggestions for improved delivery.

Annual Renewal:

Certification Fee includes-

  • Program Coordinator point of contact
  • 1 hour Quarterly Q & A webinars
  • Quality & compliance Support
  • Quarterly Summative reports  Ø Unlimited deliveries of each NWEA workshop/6 hour content bucket certified in for the region being serviced.

Facilitator Support and Maintenance Fee Includes-

  • Unlimited access to digital materials
  • On-going Training  o Onsite, regional and online options 
  • Periodic Newsletters   
  • Access to recorded webinars from NWEA research and support
  • Email support via: Certifiedfacilitator@NWEA.org
  • Periodic feedback/suggestions for improved delivery.

Please let me know if you have any questions or if I can assist you in any other way.  I look forward to hearing from you!

Jenna

Jenna Gifford
Account Manager, Central Region  |  NWEA™

OFFICE  503.548.5368  |  CELL PHONE 402.277.6658 
NWEA.ORG   |  Partnering to Help All Kids Learn

cid:image001.jpg@01D09D11.FFABABF0-- the NEW skills mastery and progress monitoring assessment from NWEA™

 

Attachments
Recommended Motion

Recommend approval of NWEA amendment to the Master Service Agreement

Actions Taken

Motion Passed:  Recommend approval of NWEA amendment to the Master Service Agreement passed with a motion by Lofquist ESU 09 and a second by Allen ESU 19.

Discussion

Discussion was held regarding the NWEA contract and the changes proposed. Reviewed the amendment created by legal.

9.E. Special Populations Committee
Discussion

Committee Chair reviewed the discussion held in Committee. SRS work with Soliant will be coming to end over the next year as we transition everything over to System Analyst. ILCD grant will not be available in 2016-2017, the funds will be moved over to competitive grants. ESUCC will look into possibility of applying for a competitive grant for ESU work/support. Parents Encouraging Parents (PEP) looking to move that program under the ESUCC as it is a statewide grant. Discussion around the MIPS funding and changes forthcoming. Para Conference will be held in Kearney on October 27. Director will discuss with Board to see if we can make that conference more regional.

9.E.I. Approve SRS Mission/Vision
Rationale

Vision Statement

Our vision is to streamline the process of Special Education documentation so that educators can devote more of their time to students.

Commitment/Beliefs

·      We are committed to applying modern web technologies toward the creation of powerful, user-friendly forms and online tools.

·      We believe our resources should be allocated based on the needs of our users.

·      We believe in providing prompt, high-quality user support.

·      We believe that developing and maintaining strong relationships with the Nebraska Department of Education, Nebraska School Districts, Educational Service Units and our users are the keys to our success.

Action Plans

·      SRS personnel will dedicate time each week toward improving our skills in the areas of technology, project management, customer support, and website usability and design.

·      SRS personnel will seek to create and/or maintain lines of communication with our users by offering trainings, attending Special Education conferences and events, providing online support tools, and through our help desk.

·      SRS will continue to strengthen and support the SRS Advisory Board.

·      SRS personnel will improve their level of user support through the use of technology (help desk software), updating our Frequently Asked Questions page, adding support links to all new forms, and evaluating help desk responses for speed and quality.

·      SRS will develop strong relationships with our stakeholders by offering friendly and professional support, following through on promises and exceeding expectations whenever possible.


Recommended Motion

Recommend approval of SRS Mission/Vision

Actions Taken

Motion Passed:  Recommend approval of SRS Mission/Vision passed with a motion by Polk ESU 07 and a second by Beatty ESU 16.

Discussion

Chair reviewed the SRS Mission/Vision/Beliefs. Advisory Committee to create a timeline for completion. SRS Director to report at each ESUCC meeting on progress.

9.F. Legislative Committee
Discussion

Committee chair reviewed current legislative action plan and decided they need to update. Top actions: Core funding including property taxes, facilities funding, distance education funding, and mental health. Senators are reviewing past audits and how we can improve that process (extend state audit 3-5 years and do private audit in between; funding sources, etc.)

10. New and Miscellaneous Business
Discussion

Discussed the 50th Celebration flyer. We will finalize the brochure and send out for print to be used. Send any changes to Larianne Polk (lpolk@esu7.org) Banners information is available on the PD Committee meeting. Some options of print is from ESU 6 and ESU 7. We will get a copyright from ESU 2 so everyone can use image as needed. Use these documents as a tool for discussion with Senators, have them come to your facilities.

10.A. Best Practices Discusion
President Jeff West
11. Unfinished Business
11.A. Bylaws & Policy Review
ESUCC President - Jeff West
11.B. Strategic Planning Process
12. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

None at this time.

13. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

14. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 10:55 AM passed with a motion by Gegg ESU 05 and a second by Polk ESU 07.