ESU Coordinating Council
October 14, 2015 1:00 PM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 1:00 PM.

2. Roll call
Discussion

Staff: David Ludwig, Deb Hericks, Rhonda Eis, Beth Kabes Visitors: Andy Boell, Ron Cone, Jamen Hall

3. Agenda Item
Chair of Committee
3.A. Tech Plan
Rationale

Nebraska Cloud Technology Plan

Discussion

NITC work on security issues is a little behind schedule. Working toward keeping or system secure.

3.A.I. Progress Update
Committee Chair - Deturk
Discussion

Tech Plan has been updated with more clarity: ie: legend, etc. Looking at infrastructure for SRS. Continue to working on streaming solutions for the Nebraska media. Continue to strategize of shared data centers. Working to form groups on areas of concerns. Portal implementation continue to work on putting in staging environment.

3.A.II. Single Sign On Update
Committee Chair - Deturk
Discussion

Seven district and one ESU connected to the staging single sign on environment. ESU 3 will continue to help add people to the environment. Have a webinar demo of process to connect schools to dashboard. Canvas and Powerschool are working on syncing issues with dates for assignments.

3.A.III. LMS Update
Committee Chair - Deturk
Discussion

ANGEL continues to have about 19,000 active accounts and will continue to work with schools to work towards another LMS as ANGEL sunsets in August.

3.B. Approve contract for Server Hardware through the NDE/ESUCC MOU
Committee Chair - Deturk
Attachments
Recommended Motion

Approve contract for Server Hardware through the NDE/ESUCC MOU

Actions Taken

Motion Passed:  Approve contract for Server Hardware through the NDE/ESUCC MOU passed with a motion by Gegg ESU 05 and a second by West ESU 13.

Discussion

As a result of the NDE MOU, contract to purchase hardware needed for Dashboard project. Some equipment is as old as ten years. Replace two drives on SRS hardware.

3.C. Approve the purchase of server hardware through the NDE/ESUCC MOU
Committee Chair - Deturk
Attachments
Recommended Motion

Approve the purchase of server hardware through the NDE/ESUCC MOU

Actions Taken

Motion Passed:  Approve the purchase of server hardware through the NDE/ESUCC MOU passed with a motion by Fisher ESU 04 and a second by Lofquist ESU 09.

Discussion

Technology Director reviewed the proposal for hardware equipment (power strips, switch, servers, etc) Parts of proposal of bid (switch, storage, etc) are not the lowest bid as recommended by Network Nebraska. Sent RFP out to seven companies and only six responded.

3.D. Annual NVIS Agreement
Committee Chair - Deturk
Attachments
Actions Taken

Motion Passed:  Recommend approval of annual NVIS agreement with ESU 10 passed with a motion by Gegg ESU 05 and a second by Lofquist ESU 09.

Discussion

BlendEd Director reviewed the contract with ESU 10 for work to be done on NVIS. Changes to be done for virtual field trips and other tweaks to needed on the system.

3.E. Storage System from IllniCloud
Committee Chair - Deturk
Rationale

It appears there is interest from multiple ESUs and the ESUCC's own backup needs to pilot a statewide COOP backup service by placing a storage and backup server in Omaha at ESU 3 that is open to all ESUs and their school districts.  ESUCC would provide the base system, and implement a cost recovery model for the storage used by the ESUs and districts.  One option is to contract for the equipment with IlliniCloud, who would provide the base system for $15,000.  Usage under this plan would be $2/GB/year for full backup agent services with the CommVault software. We will provide an analysis of alternative options and a recommended action at the November meeting.

Discussion

Need from multiple ESUs and the ESUCC's own backup to pilot a statewide COOP backup service by placing a storage and backup server in Omaha at ESU 3 that is open to all ESUs and their school districts. ESUCC would provide the base system, and implement a cost recovery model for the storage used by the ESUs and districts. One option is to contract for the equipment with IlliniCloud, who would provide the base system for $15,000. Usage under this plan would be $2/GB/year for full backup agent services with the CommVault software. We will provide an analysis of alternative options and a recommended action at the November meeting.

3.F. BrightBytes - Service Agencies Contract
Committee Chair - Deturk
Discussion

Kriag Lofquist discussed Brightbytes across the state. School districts in the state that have used in the state (71%) and 11 of 17 ESUs also took part in BrightBytes. This incorporates pre and post assessments. Contract will come due in February. Continue to discuss the interest for our ESUs. We have a new BrightBytes representative.

3.G. NITC Updated Action Plans
Committee Chair - Deturk
Attachments
Discussion

Updated action plan attached and will carry over to November for discussion.

3.H. Staff Reports
Chair of Committee
3.H.I. Scott Isaacson
Scott Isaacson
Attachments
3.H.II. Beth Kabes
Beth Kabes
Attachments
Discussion

BlendEd Director reviewed the attached report.

3.H.III. Rhonda Eis
Rhonda Eis
Attachments
4. Next Meeting Agenda Items
Discussion

NITC Action Plans Storage System

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment