ESU Coordinating Council
October 15, 2015 8:00 AM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:00 AM.

2. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Priscilla Quintana

3. Agenda Item
Chair of Committee
3.A. ESUCC Open Meetings Request
President Jeff West
Rationale

Hi Dave,  Thank you for forwarding my email to Karen Haase for her to confirm my interpretation of the Open Meetings Act as related to subcommittee meetings.  She said in her email that I should notify you if I want this on the October ESUCC agenda and I do.  The 2 complaints to the AG’s office that she referred to both came from former ESU 6 Board members (Alan Jacobsen and Angie Epersbacher) in a different era.  At that time, ESUAA was indeed violating the Open Meetings Act and my Board from Hell called them to task for it.  Thank goodness, we are no longer under that kind of scrutiny nor are we openly violating the OMA.  I think it is time we made our policy/practice in line with what the law allows us to do while making our new level of bureaucracy more member friendly.  This change would be a great state and local efficiency; there is no valid reason for ESU administrators and others to spend hundreds of dollars numerous times during the year to travel, lodge and eat away from home when excellent technology exists to allow them to participate in meetings without the travel.  Thank you, Dan

Daniel J. Shoemake, Ed.D.
Administrator
ESU 6
210 5th Street
Milford, NE  68405
www.esu6.org
402.761.3341
 
** Please note new email address:  dan.shoemake@esu6.org **

Actions Taken

Motion Passed:  Recommend Executive Director to move forward with setting up an Affordable Health Care Act statewide workshop over DL before end of November passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

Discussion

Executive Director has had conversations with legal and others regarding Committees meeting via DL. We can DL into half our meeting (4), currently we have January, March and April reserving the 4th for an emergency meeting (snow, etc.). Attorney has also meet with Attorney General and discussed. Discussion that happen in Committee meetings, should also be protected under the Open Meetings Law. The Board has discussed and decided to leave the meeting structure as currently used.

3.B. AESA Updates
President Jeff West
3.B.I. AESA Insurance
President Jeff West
Attachments
Discussion

Tom Maxey joined to the meeting to follow-up on conversations held previous month. Executive Direct will meet with NASB, Megan Boldt to discuss further.

3.B.II. Student Loan Forgiveness Program
President Jeff West
Rationale

From: Deb Myers <deb.myers@hcesc.org>
Date: Friday, September 25, 2015 at 8:13 AM
To: Jeff West <jeffwest@esu13.org>
Cc: Deb Myers <deb.myers@hcesc.org>, "Jay Bauer (Jay.Bauer@isloansolutions.com)" <Jay.Bauer@isloansolutions.com>
Subject: AESA Student Loan Forgiveness Program - Partnership materials
 

Good morning Jeff,

Thank you for the terrific conversation with you yesterday!  Your enthusiasm about the Program was great to hear!  And a special thank you for sharing the Program information with your state council leader, Dave.  We’ll look forward to working with him to present this Program opportunity to all the ESUs in Nebraska!

As promised, attached is everything that you will need to get your agency established as a partner with AESA:

  • The Secondary Partner Organization Agreement – just sign and return to me.
  • An SPO Checklist that outlines the other things we need from you – agency logo, service area information, contact information
  • An Excel spreadsheet, provided for your convenience, to capture service area listing and agency contact information. 

Jay will be in touch with you shortly regarding logistics to launch your Program.

Please reach out to either Jay or me at any time … we’re here to help you in any way!

All the best,

Deb

Deb Myers
Director of Business Development
Hamilton County ESC  
11083 Hamilton Avenue   Cincinnati, OH  45231-1499
Direct: 513.674.4226   Fax: 513.742.5525     Mobile: 513.703.7984
deb.myers@hcesc.org

 

Attachments
Discussion

President reviewed the attached documents regarding info on the Student Forgiveness Program.

3.C. Affordable Care Act Statewide Workshop
Rationale

During a recent ESU 15/16 Superintendents Meeting, interest regarding a statewide meeting/workshop for the Affordable Care Act was expressed.  Approximately four years ago, a meeting was held via DL with Rex Schultz presenting from ESU 2.  The ESUCC was asked if this could be a service provided for the state if there are others with the same interest.  

Actions Taken

Motion Passed:  Recommend that the Executive Director schedule a statewide workshop over DL to train personnel on the Affordable Care Act passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

Discussion

Board discussed possibility of providing a statewide Affordable Care Act Workshop again. It has been four years since we held this workshop.

3.D. Updated Nebraska Statement on ESEA Reauthorization
President Jeff West
Attachments
Actions Taken

Motion Passed:  Move to support NDEs position statement regarding ESEA Reauthorization 2015 passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

Discussion

Executive Director reviewed attachments from NDE regarding ESEA reauthorization.

3.E. Review Goals of ESUCC
President Jeff West
Rationale

  • Goal 1: System of Supports for Schools and Student Achievement
  • Goal 2: Improve and Support State and Local Accountability (Aligned closely with ESUCC strategic priority for “Communication and Accountability)
  • Goal 3: Continued Communication & Collaboration with Partners and Stakeholders (Aligned closely with ESUCC strategic priorities for “Communication and Accountability” and “Partnerships with Stakeholders”)

Attachments
Discussion

President reviewed the goals for ESUCC and discussed updating those goals.

3.F. Master Service Agreement (MSA)
President Jeff West
Rationale

MSA 2015-2016

3.F.I. ESU Expenses Charged to ESUs
President Jeff West
Rationale

Discussion of ESUCC Expenses that are charged to ESUs.
 
Background information: 
Discussion Part 1--What are the determining factors to place an expense in the category of being equally charged to all ESUs or to be charged on a formula basis?
Discussion Part 2--The State approved Core Service Dollar formula appears to be the current acceptable means to distribute revenue to local ESUs. The Core Service Dollar formula has a base amount and a student amount that take into account the ability to generate dollars in the local ESU  service area. Should we be using the the current Core Service Dollar formula to determine each ESU's share of an expense vs the current formula to make expenses equitable to all just as the Core Service Dollar formula is used to distribute revenue?
 
Here is a link to a Google sheet that can be used in this discussion:
 
You can change cell D1 to whatever project name you desire, change cell D2 to whatever dollar amount you desire and change cells A4 through A20 to either Yes or No and the formula will automatically calculate cost to each participating ESU
 
Let me know if you need more information on this topic....feel free to call on this agenda topic.

Dr. Paul Tedesco
ESU 11 Administrator

Discussion

Paul Tedesco discussed the way we decide to split charges in Master Service Agreement (How do we decide charges to be split or equal among all?) Is it possible to use a formula to divide those expenses? He reviewed the spreadsheet that was created with possible formula. Finance Committee review this process as well.

3.G. Procedural Manual
President Jeff West
Rationale

ESUCC Procedural Manual

Discussion

David Ludwig discussed continuation of work on the procedural manual.

3.H. ESU 50th Celebration
President Jeff West
Rationale

 

Attachments
Discussion

Brochure is finalized and ready to share with stakeholders.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 9:11 passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.