ESU Coordinating Council
October 15, 2015 9:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, October 15, 2015 - 9:30 AM

Country Inn & Suites
5353 N 27th St
Lincoln, NE, 68521

Video Conference Sites: NOT AVAILABLE

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on October 6, 2015.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 9:30 AM.

3. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Beth Kabes, Craig Peterson, Priscilla Quintana

4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Mowinkel ESU 08 and a second by Polk ESU 07.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE State Board Meetings

Discussion

Paul Calvert attended the October board meeting and discussed the agenda for that meeting.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

Dr Bell discussed the Call to Action meeting in Washington DC. Good conversations were held with Senators while at these meetings.

6. Executive Reports
6.A. Executive Director Report
Discussion

Executive Director reviewed some discussion that have been happening with Superintendents, Senators and other stakeholders. ESUCC need to continue to working together and collaboratively with one voice.

6.B. Executive Committee Report
Discussion

The Board has received a request to change the committee meetings to DL options. Executive Director has had conversations with legal and others regarding Committees meeting via DL. We can DL into half our meeting (4), currently we have January, March and April reserving the 4th for an emergency meeting (snow, etc.). Attorney has also met with Attorney General and discussed. Discussion that happen in Committee meetings, should also be protected under the Open Meetings Law. The Board has discussed and decided to leave the meeting structure as currently used. Affiliate members can join via DL/Zoom because they are not a voting member.

6.B.I. Affordable Care Act Statewide Workshop
Rationale

During a recent ESU 15/16 Superintendents Meeting, interest regarding a statewide meeting/workshop for the Affordable Care Act was expressed.  Approximately four years ago, a meeting was held via DL with Rex Schultz presenting from ESU 2.  The ESUCC was asked if this could be a service provided for the state if there are others with the same interest.  

Actions Taken

Motion Passed:  Recommend that the Executive Director schedule a statewide workshop over DL to train personnel on the Affordable Care Act passed with a motion by Beatty ESU 16 and a second by Tedesco ESU 11.

Discussion

Board discussed possibility of providing a statewide Affordable Care Act Workshop again. It has been four years since we held this workshop.

6.B.II. Updated Nebraska Statement on ESEA Reauthorization
President Jeff West
Attachments
Actions Taken

Motion Passed:  Move to support NDEs position statement regarding ESEA Reauthorization 2015 passed with a motion by Beatty ESU 16 and a second by Calvert ESU 15.

Discussion

Executive Director reviewed attachments from NDE regarding ESEA reauthorization.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

Discussion

There was no public comment.

8.A. Finance, Audit, Budget Committee
Discussion

Propose a new change at the November meeting, new treasurer and procedure.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of October
Chair of Committee
Rationale

 

Attachments
Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of September passed with a motion by Radford ESU 17 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed the attached reports for the month of October.

8.A.II. Approval of October Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend motion to approve October expenses

Actions Taken

Motion Passed:  Recommend motion to approve October expenses passed with a motion by Radford ESU 17 and a second by Bell ESU 10 .

Discussion

Committee Chair reviewed the expenses for September expenses.

8.B. Technology Committee
Discussion

Committee reviewed the Tech Plan, organization more clearly defined. There are some current issues with Canvsas and Powerschool but things are being worked out.

8.B.I. Approve contract for Server Hardware through the NDE/ESUCC MOU
Committee Chair - Deturk
Attachments
Recommended Motion

Approve contract for Server Hardware through the NDE/ESUCC MOU

Actions Taken

Motion Passed:  Approve contract for Server Hardware through the NDE/ESUCC MOU passed with a motion by DeTurk ESU 02 and a second by Polk ESU 07.

Discussion

As a result of the NDE MOU, contract to purchase hardware needed for Dashboard project. Some equipment is as old as ten years. Replace two drives on SRS hardware.

8.B.II. Approve the purchase of server hardware through the NDE/ESUCC MOU
Committee Chair - Deturk
Attachments
Recommended Motion

Approve the purchase of server hardware through the NDE/ESUCC MOU

Actions Taken

Motion Passed:  Approve the purchase of server hardware through the NDE/ESUCC MOU passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

Technology Director reviewed the proposal for hardware equipment (power strips, switch, servers, etc) Parts of proposal of bid (switch, storage, etc) are not the lowest bid as recommended by Network Nebraska. Sent RFP out to seven companies and only six responded.

8.B.III. Annual NVIS Agreement
Committee Chair - Deturk
Attachments
Actions Taken

Motion Passed:  Recommend approval of annual NVIS agreement with ESU 10 in the amount $7480 passed with a motion by Beatty ESU 16 and a second by DeTurk ESU 02 .

Discussion

BlendEd Director reviewed the contract with ESU 10 for work to be done on NVIS. Changes to be done for virtual field trips and other tweaks to needed on the system.

8.C. Cooperative Purchasing Project
Discussion

Strategic planning meeting will be on December 18 via Zoom. Over 4.5 million savings last year in buys. We now have a contract with Zoom that we can allow up to 100 connections. Coop Director will start providing training on new system and some best practices for receiving product. Annual buy has been published. Began new system with 10 punch outs catalogs, ESM we only had 7 on last day of service. No registration costs for vendors with new system.

8.C.I. Approve CDI Computer Dealers Inc Special Buy
Committee Chair - Tedesco
Attachments
Recommended Motion

Recommend approval of CDI Computer Dealers Inc Agreement

Actions Taken

Motion Passed:  Recommend approval of CDI Computer Dealers Inc Agreement passed with a motion by Calvert ESU 15 and a second by West ESU 13.

Discussion

Calvert made the motion. West Seconded. All voted "yes"

8.D. PD Leadership Committee
8.D.I. Approve NCSA/ESUCC BlendEd Learning Pilot Project
Committee Chair - Lofquist
Rationale

NCSA ESUCC BlendEd Pilot Project

Readiness Rubric for BlendEd Pilot Project

Recommended Motion

Recommend to approve the ESUCC/NCSA BlendEd Pilot Project

Actions Taken

Motion Passed:  Recommend to approve the ESUCC/NCSA BlendEd Pilot Project passed with a motion by Polk ESU 07 and a second by Schnoes ESU 03.

Discussion

BlendEd Director discussed the BlendEd Pilot Project. They will identify school district that would be interested in participation. There is a Readiness Rubric available for those schools who may be interested. Time frame to begin will be March. Each ESU to submit two districts that meet the criteria.

8.E. Special Populations Committee
Discussion

Special Education did not meet on October 14, 2015. Mental Health continues to be a topic of discussion.

8.F. Legislative Committee
Discussion

Communications with Senators need to be one voice, one vision. Facility needs, cash reserves, core funding continue to be topics of discussion and concerns. Executive Director will be meeting with lobbyist and Commissioner to continue discussions. Committee discussed continuing to support core funding.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
Rationale

October 14, NDE/ESUCC Strategic Planning

Discussion

Review October 14, 2014 discussion. April 14, 2016 will be next collaboration meting at ESU 6.

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:30 passed with a motion by Schnoes ESU 03 and a second by Gegg ESU 05.