ESU Coordinating Council
November 18, 2015 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, November 18, 2015 - 8:30 AM

Educational Service Unit No. 3
6040 South 110th Street
LaVista, NE 68128

DL Sites:  NONE

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site on November 5, 2015.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM

3. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Beth Kabes, Priscilla Quintana, Craig Peterson (DL) Guest: Karen Haase, Curt Bromm, Jason Bromm

4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

Discussion

Freida Lange, NDE was presented to discuss AQuESTT. The role of the ESUs will be continued systems of support. All schools in the state are in need of support to continuously improve. November 1, 2015 the assurance statement were due, evidence based analysis (EBA). Next NDE Board meeting, December 4, 2015 the announcement of the three priority schools. The focus will be on continuous improvement, standards for quality schools. Diagnostic reviews will be done in March, 2016. April-June will be creating the action plans to be presented to the NDE Board in August 2016. Phase Two will be implementing the School Improvement Plan (SIP). Review, monitor and submit evidence to NDE Board in 2017. The EBA will be done by all schools annually. There will only ever be three priority schools identified. Phase Three will be to continue on the improvement plans. AQuESTT tenets are Key Investments. Executive Director reviewed the November NDE Board Meeting.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

AESA Annual Conference in first week of December. Jeff West is the new President Elect of AESA. Congratulations to Jeff West on his election to the AESA Board.

6. Executive Reports
6.A. Executive Director Report
Discussion

Executive Director was able to be at NDE to see the nine pilot schools staging in action.

6.A.I. Lobbyist Presentation
Rationale

Curt and Jason Bromm will provide an overview of their services as lobbyist for ESUCC.

Discussion

Curt and Jason Bromm gave an overview of their services as lobbyist for ESUCC. Curt gave a historical background of his time/services with the state as legislator and lobbyist. They look forward to getting the voice of ESUCC/ESU out among the legislators and educate them as to what ESUCC/ESU do for the state. They shared their vision of what they expect to see in the legislator this upcoming short session.

6.B. Executive Committee Report
Discussion

President West reviewed the discussion held in Executive Committee. The workshop for PPACA (Affordable Care Act) is to be held on December 16, 2015 via DL across the state with ESU 2 being the host site. There will be a sub committee of member of the Exec Committee and the FAB Committee to review the way we invoice for the MSA (Master Service Agreement). Executive Director and NASB will be meeting with AESA on insurance.

6.B.I. Review Goals of ESUCC
President Jeff West
Attachments
Discussion

Executive Director and Kraig Lofquist met and reviewed the notes from 2007 and updated the goals. The list is not all inclusive, invite board members to add to the goals. Send any comments to Executive Director.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Discussion

Committee Chair reviewed budget reports.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of October
Chair of Committee
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of October

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of October passed with a motion by Radford ESU 17 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed the financial statements for the month of October.

8.A.II. Approval of November Expenses
Committee Chair - Dennis Radford
Rationale

October expenses paid in November. 

Attachments
Recommended Motion

Recommend motion to approve November expenses

Actions Taken

Motion Passed:  Recommend motion to approve November expenses passed with a motion by Radford ESU 17 and a second by Lofquist ESU 09.

Discussion

Committee Chair reviewed the October expenses paid in November.

8.A.III. Approval of December Claims by Executive Director
Committee Chair - Radford
Recommended Motion

Approval of December Claims as approved by Executive Director, claims to be submitted at next board meeting

Actions Taken

Motion Passed:  Approval of December Claims as approved by Executive Director, claims to be submitted at next board meeting passed with a motion by Radford ESU 17 and a second by Schnoes ESU 03.

8.A.IV. Budget Procedure/Treasurer Transition
Committee Chair - Radford
Rationale

Budget Procedure

8.A.IV.a. Approve Budget Procedure
Committee Chair - Radford
Rationale

Payment Procedures

Recommended Motion

Recommend to approve Budget Procedure

Actions Taken

Motion Passed:  Recommend to approve Budget Procedure passed with a motion by Tedesco ESU 11 and a second by Standish ESU 18.

Discussion

Committee chair reviewed the payment procedure.

8.A.IV.b. Accept Resignation of Dennis Radford as Treasurer
President Jeff West
Attachments
Recommended Motion

Accept Resignation of Dennis Radford as Treasurer ending December 31, 2015

Actions Taken

Motion Passed:  Accept Resignation of Dennis Radford as Treasurer ending December 31, 2015 passed with a motion by Polk ESU 07 and a second by Calvert ESU 15.

Discussion

Committee chair submitted his resignation as of December 31, 2015.

8.A.IV.c. Appoint a new Treasurer
President Jeff West
Recommended Motion

Recommend Dan Schnoes as new Treasurer for ESUCC beginning January 1, 2016

Actions Taken

Motion Passed:  Recommend Dan Schnoes as new Treasurer for ESUCC beginning January 1, 2016 passed with a motion by Radford ESU 17 and a second by Standish ESU 18.

Discussion

Committee recommends to appoint Dan Schnoes, ESU 3 as the new Board Treasurer.

8.A.IV.d. Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account.
Committee Chair - Radford
Rationale

Suggest that we leave Dennis Radford on the bank account for emergency reasons. 

Recommended Motion

Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account.

Actions Taken

Motion Passed:  Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account. passed with a motion by Radford ESU 17 and a second by DeTurk ESU 02 .

Discussion

Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account. Suggest that the ESUCC leave Dennis Radford on the bank account for emergency reasons.

8.B. Technology Committee
8.B.I. Cloud Deployment Model
Committee Chair - Deturk
Attachments
Discussion

Scott Isaacson gave an update on the progress of work being currently done on Tech Plan. Some of the new hardware has been delivered and starting to be installed.

8.B.II. Amendment to Server Hardware Purchase
Scott Isaacson
Rationale

On review of the storage area network (SAN) component of the hardware purchase, the vendors discovered a flaw in the configuration of the unit as originally proposed.  Additional disk drives and licensing are needed to achieve the performance and redundancy expected.  The attached quote addresses these issues and results in an increase in the cost of this component of $6,558.55, from $24,200.40 originally quoted, to $30,758.95 as in the attached quote.  While the cost of this SAN has increased, the project overall remains under its original budget amount of funds received from NDE. 

Attachments
Recommended Motion

Authorize purchase of the Nexenta SAN system as quoted at $30,758.95.

Actions Taken

Motion Passed:  Authorize purchase of the Nexenta SAN system as quoted at $30,758.95. passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

On review of the storage area network (SAN) component of the hardware purchase, the vendors discovered a flaw in the configuration of the unit as originally proposed. Additional disk drives and licensing are needed to achieve the performance and redundancy expected. The attached quote addresses these issues and results in an increase in the cost of this component of $6,558.55, from $24,200.40 originally quoted, to $30,758.95 as in the attached quote. While the cost of this SAN has increased, the project overall remains under its original budget amount of funds received from NDE.

8.C. Cooperative Purchasing Project
Discussion

Committee Chair review discussion held within the Coop Committee meeting.

8.C.I. Approve Hand2Mind Special Buy
Rationale

ETA hand2mind is a company that deals with educational manipulatives, instructional curriculum, and learning kits to include product lines; VersaTiles, Reading Rods, Home Team Advantage, Hands-On Standards, Paths to Problem Solving, The Super Source, and others.

Contractors pricing under the agreement will be a 15% discount on all items within the ETA hand2mind hosted catalog.

Attachments
Recommended Motion

Recommend approval of Hand2Mind Special Buy Contract

Actions Taken

Motion Passed:  Recommend approval of Hand2Mind Special Buy Contract passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

ETA hand2mind is a company that deals with educational manipulatives, instructional curriculum, and learning kits to include product lines; VersaTiles, Reading Rods, Home Team Advantage, Hands-On Standards, Paths to Problem Solving, The Super Source, and others.

8.C.II. Approve Renewal of Adobe CLP agreement
Rationale

Agreement Expired November 6, 2015.  Coop Director Peterson has been trying since August to get this renewed with Adobe but hadn't receive the renewal documents.  He is also working with Adobe to correct the Agency name and mailing addresses on the documents.

The Cumulative Licensing Program (“CLP”) is a flexible volume licensing program offered through Adobe Volume Licensing. The CLP applies the same discount level to all of Member’s and its Self-enrolled Consortium Members’ qualified Adobe software purchases (“Software”) during the Term 

 

Attachments
Recommended Motion

Recommend approval of Adobe CLP Renewal agreement, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  Recommend approval of Adobe CLP Renewal agreement, upon favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

Agreement Expired November 6, 2015. Coop Director Peterson has been trying since August to get this renewed with Adobe but hadn't receive the renewal documents. He is also working with Adobe to correct the Agency name and mailing addresses on the documents. The Cumulative Licensing Program (“CLP”) is a flexible volume licensing program offered through Adobe Volume Licensing. The CLP applies the same discount level to all of Member’s and its Self-enrolled Consortium Members’ qualified Adobe software purchases (“Software”) during the Term

8.C.III. Approve Renewal of Microsoft Academic Select Plus agreement
Rationale

The agreement allows schools in Nebraska to order Licenses and services at academic pricing through Microsoft re-sellers.

The agreement is being provided in Draft form because Microsoft will send an electronic signature request and will not accept hard copy format. The attached document will allow Legal to review and approve having Executive Director sign the digital version.

 Current Agreement doesn't expire until February 1, 2016.

Attachments
Recommended Motion

Recommend approval of Microsoft Select Renewal agreement, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  Recommend approval of Microsoft Select Renewal agreement upon favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

The agreement allows schools in Nebraska to order Licenses and services at academic pricing through Microsoft re-sellers. The agreement is being provided in Draft form because Microsoft will send an electronic signature request and will not accept hard copy format. The attached document will allow Legal to review and approve having Executive Director sign the digital version. Current Agreement doesn't expire until February 1, 2016.

8.C.IV. Approve Pawnee City Interlocal Agreement
Rationale

Rationale
The City of Pawnee City passed a Resolution on November 9, 2015 to enter into an Interlocal Agreement between the City of Pawnee City and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.

                                     RESOLUTION

WHEREAS, on November 18, 2015, at a duly convened and scheduled meeting of the Educational Service Unit Coordinating Council, also known as the ESUCC, it was recommended and deemed advisable that the Council enter into the Interlocal Agreement with City of Pawnee City to jointly bid and contract, for supplies, materials, equipment, and services through the ESUCC’s Cooperative Purchasing Program;

AND WHEREAS, consideration of the matter was a duly advertised agenda item for the said meeting of the ESUCC; 

AND WHEREAS, an opportunity was afforded any interested party to comment on the matter; and the ESUCC being apprised of the various aspects of the issue;

AND WHEREAS, the Board has determined that entering into the Interlocal Agreement is in the best interests of the ESUCC and its members and is appropriate to provide for the efficient and effective operation of the ESUCC;

NOW BE IT THEREFORE RESOLVED that the ESUCC’s Executive Director be authorized on behalf of the ESUCC, pursuant to this Resolution, to affix his signature to the aforementioned Interlocal Agreement and to do all things necessary to comply with said Agreement.

Attachments
Recommended Motion

Recommend approval of proposed resolution, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  Recommend approval of proposed resolution with Pawnee City, upon favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

The City of Pawnee City passed a Resolution on November 9, 2015 to enter into an Interlocal Agreement between the City of Pawnee City and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services

8.C.V. Approve City of Alliance Interlocal Agreement
Rationale

Rationale
The City of Alliance is wanting to enter into an Interlocal Agreement between the City of Alliance and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.  The City of Alliance plans to have this as an agenda item at a future board meeting, either November 17 or December 1.

                                     RESOLUTION

WHEREAS, on November 18, 2015, at a duly convened and scheduled meeting of the Educational Service Unit Coordinating Council, also known as the ESUCC, it was recommended and deemed advisable that the Council enter into the Interlocal Agreement with City of Alliance to jointly bid and contract, for supplies, materials, equipment, and services through the ESUCC’s Cooperative Purchasing Program;

AND WHEREAS, consideration of the matter was a duly advertised agenda item for the said meeting of the ESUCC; 

AND WHEREAS, an opportunity was afforded any interested party to comment on the matter; and the ESUCC being apprised of the various aspects of the issue;

AND WHEREAS, the Board has determined that entering into the Interlocal Agreement is in the best interests of the ESUCC and its members and is appropriate to provide for the efficient and effective operation of the ESUCC;

NOW BE IT THEREFORE RESOLVED that the ESUCC’s Executive Director be authorized on behalf of the ESUCC, pursuant to this Resolution, to affix his signature to the aforementioned Interlocal Agreement and to do all things necessary to comply with said Agreement.

Recommended Motion

Recommend approval of proposed resolution, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  Recommend approval of proposed resolution with City of Alliance, upon favorable review by ESUCC attorney. passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

Discussion

The City of Alliance is wanting to enter into an Interlocal Agreement between the City of Alliance and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services. The City of Alliance plans to have this as an agenda item at a future board meeting, either November 17 or December 1.

8.D. PD Leadership Committee
Discussion

Committee Chair reviewed the discussions held at PD Committee. PD Planning Committee will begin to create a log term goals for PDO. New calendar has been started for the 2016-2018. ESUCC was not selected for the i3 Development grant.

8.E. Special Populations Committee
Discussion

Committee Chair reviewed discussion held in the Special Populations Committee. Discussions regarding ILCD And Mental Health. Para Conference discussion were held regarding possibility of having a second location, held on a Saturday or staff only day so that more Para's can attend this conference.

8.F. Legislative Committee
Discussion

Executive Director reviewed discussions held in the Legislative Committee. Review of the concept papers and discussion held regarding those papers. The committee also discussed some short (communication, awareness) and long (core funding, ESUCC funding, facilities, digital learning) term goals.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:10 AM passed with a motion by Polk ESU 07 and a second by Schnoes ESU 03.