ESU Coordinating Council
November 17, 2015 12:30 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Call to order at 12:30 PM. Staff: David Ludwig, Priscilla Quintana, Deb Hericks

3. Agenda Item
Chair of Committee
3.A. Approve Claims, Financials Statements, and Assets for Month of October
Chair of Committee
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of October

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of October passed with a motion by West ESU 13 and a second by Tedesco ESU 11.

Discussion

Committee Chair reviewed the financial statements for the month of October.

3.B. Approval of November Expenses
Committee Chair - Dennis Radford
Rationale

October expenses paid in November. 

Attachments
Recommended Motion

Recommend motion to approve November expenses

Actions Taken

Motion Passed:  Recommend motion to approve November expenses passed with a motion by Schnoes ESU 03 and a second by Tedesco ESU 11.

Discussion

Committee Chair reviewed the October expenses paid in November.

3.C. Monthly Staff Budget Meeting
Committee Chair - Dennis Radford
Attachments
Discussion

Committee Chair reviewed the reports from the monthly staff meeting.

3.D. Approval of December Claims by Executive Director
Committee Chair - Radford
Recommended Motion

Approval of December Claims as approved by Executive Director, claims to be submitted at next board meeting

Actions Taken

Motion Passed:  Approval of December Claims as approved by Executive Director, claims to be submitted at next board meeting passed with a motion by Mowinkel ESU 08 and a second by West ESU 13.

3.E. Budget Procedure/Treasurer Transition
Committee Chair - Radford
Rationale

Budget Procedure

3.E.I. Approve Budget Procedure
Committee Chair - Radford
Rationale

Payment Procedures

Recommended Motion

Recommend to approve Budget Procedure

Actions Taken

Motion Passed:  Recommend to approve Budget Procedure passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

Committee chair reviewed the payment procedure.

3.E.II. Accept Resignation of Dennis Radford as Treasurer
President Jeff West
Attachments
Recommended Motion

Accept Resignation of Dennis Radford as Treasurer ending December 31, 2015

Actions Taken

Motion Passed:  Accept Resignation of Dennis Radford as Treasurer ending December 31, 2015 passed with a motion by Schnoes ESU 03 and a second by Radford ESU 17.

Discussion

Committee chair submitted his resignation as of December 31, 2015.

3.E.III. Appoint a new Treasurer
President Jeff West
Recommended Motion

Recommend Dan Schnoes as new Treasurer for ESUCC beginning January 1, 2016

Actions Taken

Motion Passed:  Recommend Dan Schnoes as new Treasurer for ESUCC beginning January 1, 2016 passed with a motion by Tedesco ESU 11 and a second by West ESU 13.

Discussion

Committee recommends to appoint Dan Schnoes, ESU 3 as the new Board Treasurer.

3.E.IV. Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account.
Committee Chair - Radford
Rationale

Suggest that we leave Dennis Radford on the bank account for emergency reasons. 

Recommended Motion

Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account.

Actions Taken

Motion Passed:  Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account. passed with a motion by West ESU 13 and a second by Radford ESU 17.

Discussion

Approve the addition of Dan Schnoes and Brian Gegg on the Union Bank and Trust account. Suggest that the ESUCC leave Dennis Radford on the bank account for emergency reasons.

3.F. Master Service Agreement (MSA)
President Jeff West
Rationale

MSA 2015-2016

3.F.I. ESU Expenses Charged to ESUs
President Jeff West
Rationale

Discussion of ESUCC Expenses that are charged to ESUs.
 
Background information: 
Discussion Part 1--What are the determining factors to place an expense in the category of being equally charged to all ESUs or to be charged on a formula basis?
Discussion Part 2--The State approved Core Service Dollar formula appears to be the current acceptable means to distribute revenue to local ESUs. The Core Service Dollar formula has a base amount and a student amount that take into account the ability to generate dollars in the local ESU  service area. Should we be using the the current Core Service Dollar formula to determine each ESU's share of an expense vs the current formula to make expenses equitable to all just as the Core Service Dollar formula is used to distribute revenue?
 
Here is a link to a Google sheet that can be used in this discussion:
 
You can change cell D1 to whatever project name you desire, change cell D2 to whatever dollar amount you desire and change cells A4 through A20 to either Yes or No and the formula will automatically calculate cost to each participating ESU
 
Let me know if you need more information on this topic....feel free to call on this agenda topic.

Dr. Paul Tedesco
ESU 11 Administrator

Attachments
Discussion

Executive Director reviewed the spreadsheet on how MSA is currently being invoiced. Paul Tedesco reviewed the spreadsheet he created to use a formula to base MSA fees. Create a committee from Exec and Fab to review the process.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 1:15 PM passed with a motion by Radford ESU 17 and a second by Mowinkel ESU 08 .