ESU Coordinating Council
November 17, 2015 10:00 AM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 10:00 AM.

2. Roll call
Discussion

Staff: David Ludwig, Scott Isaacson, Rhonda Eis, Deb Hericks

Guests: Ron Cone

3. Agenda Item
Chair of Committee
3.A. Tech Plan
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

Discussion

NOC Meeting was held last week and continue to have discussion around the NE Cloud Tech Plan. Four service areas/layers: Data Center, Infrastructure, Platform, and Software. This will help provide a common language across the state. A Sub-group of the NOC affiliate was created to work on the common language. The NOC affiliate will also work on an informal needs assessment across the state. There are state-wide needs, regional needs as well as individual ESU needs across the state.

3.A.I. Cloud Deployment Model
Committee Chair - Deturk
Attachments
Discussion

Scott Isaacson gave an update on the progress of work being currently done on Tech Plan. Some of the new hardware has been delivered and starting to be installed.

3.A.II. Progress Update
Committee Chair - Deturk
Discussion

Portal implementation continue to work on putting in staging environment. The EAP (Early Adopter Program) pilot schools are currently putting their information into the staging area.

Illini group has grown to include other states. These states will bring other areas of need to the group. There has been a Gates Foundation grant provided that will allow this group to gather and look at software needs across all participants in Illini Cloud.

LOR (Learning Object Repository) Committee continues to meet and discuss needs to help provide a LOR of the state of NE. This group is hoping to provide a solution in early 2016.

The Nebraska titles are currently being tested to streamed through the Learn360.

LMS (Learning Management System). ANGEL will be sun setting this summer and schools are aware and working to move to a new solution.

SMS (Student Information Management System) Canvas, Power School, ESU #3 SIMS are currently working on information in staging environment.

SRS hardware is currently running on our oldest hardware. Working to move this to new equipment. Working on importing and exporting processes in the current system.

3.A.III. Single Sign On Update
Committee Chair - Deturk
Discussion

Seven district and one ESU connected to the staging single sign on environment. ESU 3 will continue to help add people to the environment. Have a webinar demo of process to connect schools to dashboard. Canvas and Powerschool are working on syncing issues with dates for assignments.

3.B. Amendment to Server Hardware Purchase
Scott Isaacson
Rationale

On review of the storage area network (SAN) component of the hardware purchase, the vendors discovered a flaw in the configuration of the unit as originally proposed.  Additional disk drives and licensing are needed to achieve the performance and redundancy expected.  The attached quote addresses these issues and results in an increase in the cost of this component of $6,558.55, from $24,200.40 originally quoted, to $30,758.95 as in the attached quote.  While the cost of this SAN has increased, the project overall remains under its original budget amount of funds received from NDE. 

Attachments
Recommended Motion

Authorize purchase of the Nexenta SAN system as quoted at $30,758.95.

Actions Taken

Motion Passed:  Authorize purchase of the Nexenta SAN system as quoted at $30,758.95. passed with a motion by Lofquist ESU 09 and a second by Uhing ESU 01.

Discussion

On review of the storage area network (SAN) component of the hardware purchase, the vendors discovered a flaw in the configuration of the unit as originally proposed. Additional disk drives and licensing are needed to achieve the performance and redundancy expected. The attached quote addresses these issues and results in an increase in the cost of this component of $6,558.55, from $24,200.40 originally quoted, to $30,758.95 as in the attached quote. While the cost of this SAN has increased, the project overall remains under its original budget amount of funds received from NDE.

3.C. Statewide Backup System
Committee Chair - Deturk
Rationale

It appears there is interest from multiple ESUs and the ESUCC's own backup needs to pilot a statewide COOP backup service by placing a storage and backup server in Omaha at ESU 3 that is open to all ESUs and their school districts.  ESUCC would provide the base system, and implement a cost recovery model for the storage used by the ESUs and districts.  One option is to contract for the equipment with IlliniCloud, who would provide the base system for $15,000.  Usage under this plan would be $2/GB/year for full backup agent services with the CommVault software. This was discussed at the NOC meeting on November 12th, and the members have additional questions and suggestions for comparing similar solutions.  Scott Isaacson will prepare this information for the NOC and bring their recommendation to this committee for future action.

Discussion

It appears there is interest from multiple ESUs and the ESUCC's own backup needs to pilot a statewide COOP backup service by placing a storage and backup server in Omaha at ESU 3 that is open to all ESUs and their school districts. ESUCC would provide the base system, and implement a cost recovery model for the storage used by the ESUs and districts. One option is to contract for the equipment with IlliniCloud, who would provide the base system for $15,000. Usage under this plan would be $2/GB/year for full backup agent services with the CommVault software. This was discussed at the NOC meeting on November 12th, and the members have additional questions and suggestions for comparing similar solutions. Scott Isaacson will prepare this information for the NOC and bring their recommendation to this committee for future action.

3.D. NITC Updated Action Plans
Committee Chair - Deturk
Attachments
Discussion

Table until a later date.

3.E. BlendEd Pilot
Committee Chair DeTurk
Attachments
Discussion

The BlendEd Pilot is in partnership with NCSA. Put together plan that shows what the schools are signing up for and longevity of plan. Beth Kabes to present the pilot project to the Tech Committee or a webinar that could involve anyone interested. Two schools per each ESUs.

3.F. Staff Reports
Chair of Committee
3.F.I. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Scott's report through out agenda.

3.F.II. Beth Kabes
Gordon Roethemeyer
Attachments
3.F.III. Rhonda Eis
Rhonda Eis
Attachments
Discussion

IMAT has been looking at different resources including OERs (Open Education Resources). Not looking at individual titles. Learn360 is rolling out a new platform and LOR committee will be looking at the new platform along with other possibilities. BlendEd, DEAC, IMAT and TAG will have a joint meeting on January 28, 2016.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 11:20 AM passed with a motion by Uhing ESU 01 and a second by West ESU 13.