ESU Coordinating Council
November 17, 2015 1:30 PM
Special Population Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 1:25

2. Roll Call
Discussion

Staff: David Ludwig, Wade Fruhling, Deb Hericks

3. Agenda Item
Chair of Committee
3.A. Steve Milliken
Steve Milliken
Discussion

Steve Milliken was unable to attend today so will come to next meeting.

3.B. Statewide Mental Health Services
Rationale

Recently at the ESU 3 Superintendent's meeting, concerns were brought forth regarding addressing mental health needs statewide.  The concern specifically is in regard to what services are available and how are the services communicated with all stakeholders.  The same concerns have been expressed on a more informal process during the past year.  

Discussion

Executive Director will be meeting with Senator Campbell along with some administrators and SPED Directors. Work to create services that are already available across the state. There are not enough providers available for the services needed across the state.

3.C. Recruiter for hiring difficult positions
Committee Chair - Polk
Discussion

Larianne Polk discussed the possibility of the ESUCC of hiring a consultant for hiring difficult positions (speech path, school psych, hearing impaired, etc.) Is there a need statewide to provide this kind of service? Not enough interest at this time.

3.D. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
3.D.I. AAP
Rationale

  • Met with Dean Folkers and the ESU#3 SIMS Development team to explore the possibility of letting the Rule 18 schools use the SIMS School Information System to connect to the NDE Advisor System.
    • Provided Demo of AAP site to group
    • ESU#3 SIMS team will look into what they would have to charge to bring SIMS to all of the Rule 18 schools
    • AAP could potentially be built into the SIMS software package

Discussion

Met with Dean Folkers and the ESU #3 SIMS Development team to explore the possibility of letting the Rule 18 schools use the SIMS School Information System to connect to the NDE Advisor System. ESU#3 SIMS team will look into what they would have to charge to bring SIMS to all of the Rule 18 schools. AAP could potentially be built into the SIMS software package.

3.D.I.a. Demo of AAP Site
Committee Chair - Polk
Discussion

Wade Fruhling gave a demo of the AAP website: aapnebraska.org

3.D.II. Project Para
Rationale

  • Para Educator Conference was held on October 29th in Kearney.
    • Keynote from Sue Kemp (UNL Professor), Lunchtime speech by Dr. Blomstedt
    • Handed out two Paraeducator of the year awards
    • 28 different break out sessions were offered
    • Wade served as event photographer
  • Several new districts have joined Project Para and they have added 188 new participants

Discussion

Para Educator Conference was held on October 29th in Kearney. Keynote from Sue Kemp (UNL Professor), Lunchtime speech by Dr. Blomstedt. Handed out two Para-educator of the year awards. Twenty Eight different break out sessions were offered. Wade Fruhling served as event photographer. Several new districts have joined Project Para and they have added 188 new participants

3.D.III. SRS Report
Rationale

  • Most of the coding has been completed for the Bennington data Import/Export system and we are now in the testing phase.
    • System will automatically create SRS records for all Bennington students from the data stored on their local SIMS system
    • SRS will send IEP Summary Forms to SIMS system to give teachers quick access to IEP data
    • SRS will send all NSSRS Report data to Bennington’s SIMS system nightly
    • The State’s NSSRS system alerts districts if there are missing kids on the NSSRS report, but for some reason that didn’t happen last June
      • This allowed a lot of kids who had exited special education to not have their exit reasons recorded by the State.
    • To fix these problems, we had to generate many NSSRS reports by hand and date them as if they were the June 30 upload to fix these omissions.
    • Ultimately, the glitch on the State’s NSSRS system exposed a weakness on the SRS system.
      • Dawn and I have identified several improvements that we can make on SRS to prevent this from happening again.
  • Mike is currently converting several older SRS forms to the Zend Framework
  • Provided SRS trainings at ESU#15, Nebraska Wesleyan, UNO, and South Sioux City
  • Met with staff from West Point Public Schools to talk about ways to improve usability on SRS
    • Will be meeting Beatrice Public Schools Staff in early December for a similar discussion
  • NSSRS Reporting was very challenging this year
    • SRS has a tool that will allow districts to generate the NSSRS Special Education report directly from our forms
      • Our system will only add a student to the report if the student has up-to-date IEPs and MDTs to pull data from
      • When student’s exit Special Education during the school year their IEPs and MDTs are not re-newed and the forms become outdated.
        • The outdated forms cause the records to be considered incomplete so they get left off of the report.
        • Since the records are not on the report, the exit reason for those students never gets sent to the state

Discussion

Most of the coding has been completed for the Bennington data Import/Export system and we are now in the testing phase. System will automatically create SRS records for all Bennington students from the data stored on their local SIMS system. SRS will send IEP Summary Forms to SIMS system to give teachers quick access to IEP data. SRS will send all NSSRS Report data to Bennington’s SIMS system nightly. The State’s NSSRS system alerts districts if there are missing kids on the NSSRS report, but for some reason that didn’t happen last June. This allowed a lot of kids who had exited special education to not have their exit reasons recorded by the State. To fix these problems, we had to generate many NSSRS reports by hand and date them as if they were the June 30 upload to fix these omissions. Ultimately, the glitch on the State’s NSSRS system exposed a weakness on the SRS system. SRS Staff have identified several improvements that we can make on SRS to prevent this from happening again. System Analyst is currently converting several older SRS forms to the Zend Framework Provided SRS trainings at ESU#15, Nebraska Wesleyan, UNO, and South Sioux City. Met with staff from West Point Public Schools to talk about ways to improve usability on SRS. Will be meeting Beatrice Public Schools staff in early December for a similar discussion. NSSRS Reporting was very challenging this year. SRS has a tool that will allow districts to generate the NSSRS Special Education report directly from our forms. Our system will only add a student to the report if the student has up-to-date IEPs and MDTs to pull data. When student’s exit Special Education during the school year their IEPs and MDTs are not re-newed and the forms become outdated. The outdated forms cause the records to be considered incomplete so they get left off of the report. Since the records are not on the report, the exit reason for those students never gets sent to the state

3.D.IV. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails the data (along with a summary) to school districts upon request

Discussion

We continue to maintain the ILCD Staff Survey site. Our office emails the data (along with a summary) to school districts upon request. There was a stakeholder meeting yesterday in Lincoln for ILCD. Workshop to gather information to help to bring TIP (Targeted Improvement Plan) and School Improvement Plan (SIP) together. Several other plans could also be brought into the system.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Meeting adjourned at 2:30 PM passed with a motion by West ESU 13 and a second by Polk ESU 07.