ESU Coordinating Council
January 13, 2016 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12:00 AM.

2. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Priscilla Quintana, Beth Kabes

3. Agenda Item
Chair of Committee
3.A. Executive Director Appraisal
President West
3.B. ESUCC/PDO Two Year Calendar
President West
Rationale

ESUCC/PDO Two Year Calendar

Discussion

Executive Director reviewed the updated two year calendar. Review of meeting dates and changing locations was part of the discussion.

3.B.I. ESUCC Meeting Dates
President West
Rationale

ESUCC Meeting Dates 2016-2018

Discussion

Discussion held regarding a three year rotation in order to visit each of the ESUs by the end of the third year.

3.B.II. ESUCC Meeting Locations
President West
Rationale

Discussion to be held about rotating ESUCC Meetings to other ESUs.

Meeting Location

3.C. ESU Staff Presenting Outside Their Service Agency
President West
Discussion

Discussion regarding ESUs staff presenting outside their own ESUs also in-state and out of state. In past 140% rule has been used/recommended. Write a procedure that outlines the guidelines including historical information (Google Doc). Things to consider: Costs to be paid to ESU and they pay the employee. Employee is under 51% contract with ESU, not full time employee. If trained by ESU, can they charge for training to others? Intellectual property, shared with others and then a person has used to be paid for which will also include copyright issue.

3.D. Master Service Agreement (MSA)
President Jeff West
Rationale

MSA 2016-2017

3.D.I. Rational for current MSA expenditures
President Jeff West
Rationale

Discussion of ESUCC Expenses that are charged to ESUs.
 
Background information: 
Discussion Part 1--What are the determining factors to place an expense in the category of being equally charged to all ESUs or to be charged on a formula basis?
Discussion Part 2--The State approved Core Service Dollar formula appears to be the current acceptable means to distribute revenue to local ESUs. The Core Service Dollar formula has a base amount and a student amount that take into account the ability to generate dollars in the local ESU  service area. Should we be using the the current Core Service Dollar formula to determine each ESU's share of an expense vs the current formula to make expenses equitable to all just as the Core Service Dollar formula is used to distribute revenue?
 
Here is a link to a Google sheet that can be used in this discussion:
 
You can change cell D1 to whatever project name you desire, change cell D2 to whatever dollar amount you desire and change cells A4 through A20 to either Yes or No and the formula will automatically calculate cost to each participating ESU
 
Let me know if you need more information on this topic....feel free to call on this agenda topic.

Dr. Paul Tedesco
ESU 11 Administrator

Attachments
Discussion

Continue to review the process of rational on how the MSA cycle/billing began.

3.E. Student Loan Forgiveness Program
President West
Rationale

A presentation from Jay Bauer, AESA, will be provided during the ESUCC Regular Meeting Thursday, January 14.  The topic for discussion will be student loan forgiveness for staff.

Discussion

A presentation from Jay Bauer, AESA, will be provided during the ESUCC Regular Meeting Thursday, January 14. The topic for discussion will be student loan forgiveness for staff.

3.F. Review Goals of ESUCC
President Jeff West
Attachments
Discussion

Committee reviewed the goals of ESUCC, there have been no corrections submitted.

3.G. Procedural Manual
President Jeff West
Rationale

ESUCC Procedural Manual

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 1:02 PM. passed with a motion by Schnoes ESU 03 and a second by Lofquist ESU 09.