ESU Coordinating Council
January 14, 2016 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, January 14, 2016 - 8:30 AM

ESU No. 3
6949 South 110th Street
LaVista, NE

Video Conference Sites: IP address: 162.255.37.11##4025974843
DL via Zoom:  1, 3, 6, 7, 9, 10, 13, 18

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on Janaury 5, 2016.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM.

3. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Scott Isaacson, Priscilla Quintana, Craig Peterson NDE: Frieda Lange

4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Polk ESU 07 and a second by Schnoes ESU 03.

5. Petitions and Communications to the Board
5.A. Craig Caples - NASB Negotiations Software Overview
Craig Caples - NASB
Discussion

Craig Caples and Jesse Sierks, NASB presented/discussed the North Star Negotiations Software available through NASB. Software is now available for ESUs to use/purchase.

5.B. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

Discussion

Frieda Lange was presented and shared with Board. Discussed the next collaborative meeting April 14, 2015. AQuESTT announced the three priority schools. Their focus will be on priority schools and all those that fall into the needs improvement. ESUs will be important partners in this process. April 18-19, 2016 will be the AQuESTT Conference. Positive comments regarding initial school visits of those priority schools.

5.C. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

President reported that the Legislative committee will meet next week. July 11-14, 2016 for the summer conference. Sept 27-29, 2016 for the Educators Call to Action.

5.C.I. Jay Bauer - Student Loan Forgiveness Program Presentation
Jay Bauer
Attachments
Discussion

Jay Bauer and Deb Myers will present/discuss the Student Loan Forgiveness Program. They have been working with the ESU 13 area with much success.

5.D. Service Planning Presentation (ESU 7)
Larianne Polk, ESU 7 Administrator
Discussion

Larianne Polk, ESU 7 Administrator shared/presented their process for service planning.

6. Executive Reports
6.A. Executive Director Report
Attachments
Discussion

Executive Director shared his power point that he uses in presenting our statewide system of support. Share thoughts/updates with him. This will continue to be used as communications across the state.

6.B. Executive Committee Report
Discussion

President reviewed discussion that were held in committee. If questions or concerns on calendars dates please contact Executive Director. Discussion held regarding having meetings rotate to other Service Units though out the year. Three year rotation had been developed in order to attend each site. Goggle Doc will be created to share historical data as well as some procedural guidelines for staff presenting outside the Service Unit. Discussions regarding developing the Master Service Agreement for 2016-2017 and pricing structure of that agreement.

6.B.I. ESUCC/PDO Two Year Calendar
President West
Rationale

ESUCC/PDO Two Year Calendar

Discussion

Executive Director reviewed the updated two year calendar. Review of meeting dates and changing locations was part of the discussion.

6.B.I.a. ESUCC Meeting Dates
President West
Rationale

ESUCC Meeting Dates 2016-2018

Discussion

Discussion held regarding a three year rotation in order to visit each of the ESUs by the end of the third year.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public c.omment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Attachments
8.A.I. Approve Claims, Financials Statements, and Assets for Month of November and December
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of November and December

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of November and December passed with a motion by Schnoes ESU 03 and a second by Gegg ESU 05.

Discussion

Committee Chair reviewed the budget reports. Chair will be working on updating a couple of the reports to update.

8.A.II. Approval of Expenses
Committee Chair Schnoes
Rationale

Approval of Expenses from November 18, 2015 through January 7, 2016

Attachments
Recommended Motion

Approval of Expenses as presented

Actions Taken

Motion Passed:  Approval of Expenses as presented passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed the expenses.

8.B. Technology Committee
Discussion

Chair reviewed discussion held in the committee meeting. Committee is working with NOC to secure common language to be used across the state. NITC action plan update was given. Review LR 264 study (use of technology, money and time spent), keep this as basis of what we are doing statewide.

8.C. Cooperative Purchasing Project
Discussion

Coop Director shared the committee discussions. Executive Director shared that we have received a certified letter from ESM.

8.C.I. Consent Agenda Items
Committe Chair Tedesco
Rationale

Contracts to be approved.

Recommended Motion

To approve AEPA 2016 awards and Extensions as listed and have Executive Director sign contracts with each vendor, upon favorable review by ESUCC Attorney.

Actions Taken

Motion Passed:  To approve AEPA 2016 awards and Extensions as listed and have Executive Director sign contracts with each vendor, upon favorable review by ESUCC Attorney. passed with a motion by Calvert ESU 15 and a second by Lofquist ESU 09.

8.C.I.a. Approve AEPA 2016 Contracts
Rationale

2016 AEPA Bid Awards

  • 016A:  Facility Management Software

  •  Dude Solutions, Inc. dba SchoolDude & FacilityDude

  • 016C:  Digital Resources

  • Mackin

  • Teaching Books.net

  • TLC Library Corparation

  • 016D:  MRO Catalog

  • The Sherwin-Williams Company

  • 016G: Athletic Surfaces – Synthetic Turf

  • UBU Sports Inc. 

  • FieldTurf USA Inc.

  • Hellas Construction Inc.

  • Motz Group LLC

  • Prograss LLC

  • 016H: Athletic Surfaces – Tracks and Courts

  • FieldTurf USA Inc.

  • Hellas Construction Inc.

  • Robert Cohen Co., LLC dba Sports Surfaces Distributing

  • 016I:  Scoreboards and Marquee Signage

  • Daktronics

  • Attachments
    Recommended Motion

    Motion Needed to approve AEPA contracts with one motion to cover 3AI; 3AII; 3AIII and 3AIV. see 3A IV for recommended motion.

    Actions Taken

    Motion Passed:  Motion Needed to approve AEPA contracts with one motion to cover 3AI; 3AII; 3AIII and 3AIV. see 3A IV for recommended motion. passed with a motion by Calvert ESU 15 and a second by Lofquist ESU 09.

    8.C.I.b. Approve Extensions of AEPA Bids 015
    Rationale

    • 015A:  Office Supplies

    • Independent Stationers

    • Quill

    • Staples

    • 015B:  Instructional & School Supplies

    • Quill

    • School Specialty

    • Staples

    • 015C:  Custodial Supplies, Equipment, and Rest Room, Break Room & Safety Supplies

    • Nilfisk-Advance

    • Quill

    • Staples

    • 015D:  Security, Live FingerPrint & Palm Screening, and Walk-Through Metal Detectors

    • Creative Info Tech, Inc. (CITI)

    • Identification Int’l, Inc. (i3)

    • CEIA USA

    • Attachments
      Recommended Motion

      Motion Needed to approve AEPA contracts with one motion to cover 3AI; 3AII; 3AIII and 3AIV. see 3A IV for recommended motion.

      Actions Taken

      Motion Passed:  Motion Needed to approve AEPA contracts with one motion to cover 3AI; 3AII; 3AIII and 3AIV. see 3A IV for recommended motion. passed with a motion by Calvert ESU 15 and a second by Lofquist ESU 09.

      8.C.I.c. Approve Extensions of AEPA Bids 014
      Rationale

      • 014A:  School Furniture
        • School Specialty
        • Interior Systems
      • 014B:  Industrial Arts, Career and Technical Education
        • Midwest Technology Products
        • School Specialty
      • 014C:  Interactive Classroom
        • Troxell Communications
      • 014E:  Technology Catalog
        • MNJ Technologies Direct
        • CDW-G
      • 014F:  Sports Equipment & Supplies
        • School Specialty

      Attachments
      Recommended Motion

      Motion Needed to approve AEPA contracts with one motion to cover 3AI; 3AII; 3AIII and 3AIV. see 3A IV for recommended motion.

      Actions Taken

      Motion Passed:  Motion Needed to approve AEPA contracts with one motion to cover 3AI; 3AII; 3AIII and 3AIV. see 3A IV for recommended motion. passed with a motion by Calvert ESU 15 and a second by Lofquist ESU 09.

      8.C.I.d. Approve Extensions of AEPA Bids 013
      Rationale

      • 013B:  Roofing and Envelope Services
        •  WTI/Tremco, Progressive
      • 013C:  Medicaid Billing
        • Sivic Solutions
      • 013G:  Athletic Lighting
        • TechLine Sports Lighting
      • 013L:  Digital MFD/Copiers, Printers, and Managed Doc Svcs
        • Konica Minolta
        • Kyocera Mita

       

      Attachments
      Recommended Motion

      Motion Needed to approve AEPA contracts as shown in 3.A.I; 3.A.II; 3.A.III and 3.A.IV upon receiving favorable review from ESUCC attorney.

      Actions Taken

      Motion Passed:  Motion Needed to approve AEPA contracts as shown in 3.A.I; 3.A.II; 3.A.III and 3.A.IV upon receiving favorable review from ESUCC attorney. passed with a motion by Calvert ESU 15 and a second by Lofquist ESU 09.

      8.C.II. AEPA
      Committee Chair - Paul Tedesco
      8.C.II.a. Approve Peripole Extension
      Rationale

      AEPA bid Band Instruments this year but no vendors that bid offered percussion instruments so no award was made.

      Band Instruments is an area that we have no other contracts to meet these needs.  Peripole is also currently in the ESUCC Marketplace.

      Attachments
      Recommended Motion

      Motion Needed to approve extensions with Peripole and have Executive Director sign contract.
      This motion to include approval of contracts within 3.C.II.a; 3.C.II.b and 3.C.II.c. See 3.C.II.c for suggested motion.

      Actions Taken

      Motion Passed:  Motion Needed to approve extensions with Peripole and have Executive Director sign contract. This motion to include approval of contracts within 3.C.II.a; 3.C.II.b and 3.C.II.c. See 3.C.II.c for suggested motion. passed with a motion by Gegg ESU 05 and a second by Polk ESU 07.

      Discussion

      AEPA bid Band Instruments this year but no vendors that bid offered percussion instruments so no award was made. Band Instruments is an area that we have no other contracts to meet these needs. Peripole is also currently in the ESUCC Marketplace.

      8.C.II.b. Approve Extension with Sports Surfaces Distributing AEPA BID #012 Hardwood and Synthetic Flooring
      Attachments
      Recommended Motion

      Motion needed to approve extension with Sports Surfaces Distributing and have Executive Director sign contract.
      This motion to include approval of contracts within 3.C.II.a; 3.C.II.b and 3.C.II.c. See 3.C.II.c for suggested motion.

      Actions Taken

      Motion Passed:  Motion needed to approve extension with Sports Surfaces Distributing and have Executive Director sign contract. This motion to include approval of contracts within 3.C.II.a; 3.C.II.b and 3.C.II.c. See 3.C.II.c for suggested motion. passed with a motion by Schnoes ESU 03 and a second by DeTurk ESU 02 .

      8.C.II.c. Approve Quill 2012 Extension
      Attachments
      Recommended Motion

      Motion needed to approve extension with Sports Surfaces Distributing and have Executive Director sign contract.
      Motion to approve contracts within 3.C.II.a; 3.C.II.b and 3.C.II.c.

      Actions Taken

      Motion Passed:  Motion needed to approve extension with Sports Surfaces Distributing and have Executive Director sign contract. Motion to approve contracts within 3.C.II.a; 3.C.II.b and 3.C.II.c. passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.

      8.D. PD Leadership Committee
      Discussion

      Chair shared discussions from committee. PDO will continue to create short and long terms goals. Network Educator Effectiveness (NEE), Missouri has an evaluation product that the NNNC had been reviewing that was shared with the Committee. Continue discussion with NDE and have SDA also take a look a this product. SDA needs to create a plan to move this statewide initiative forward. EAP continues to meet. Instructional Delivery plan continue to work with NDE to help develop model/action plan to develop a plan. BlendEd pilot has 27 schools that have applied for pilot project. The BlendEd pilot committee will be reviewing applications. There was a presentation regarding Lesson Template/Mapping training. SDA to submit a proposal.

      8.D.I. BrightBytes
      Committee Chair - Lofquist
      Rationale

      Currently 11 ESU's (1, 2, 3, 7, 8, 10, 13, 15, 16, 17, 19) participate in the 21st Century Learning Opportunity for ESA's at a total cost of $15,000.  Beginning with the first year of implementation in the 2014-15 year, NESUBA contributed $10,000 for this purchase.  This contribution provided for a total cost per ESU at $455.

       As per discussion with Rob Residori, BrightBytes Representative, the base price for 11 ESU's will be $16,600 or $1,509 per ESU.  If fewer than 11 ESU's participate, the base price will remain the same ($16,600) with the costs divided accordingly.  If additional ESU's wish to participate beyond the 11 ESU base price package, the total cost for each ESU will decrease approximately 20% with total costs for all potential 17 ESU's not to exceed $20,000.  

      Discussion

      Currently 11 ESU's (1, 2, 3, 7, 8, 9, 10, 13, 15, 16, 17, 19) participate in the 21st Century Learning Opportunity for ESA's at a total cost of $15,000. Beginning with the first year of implementation in the 2014-15 year, NESUBA contributed $10,000 for this purchase. This contribution provided for a total cost per ESU at $455. As per discussion with Rob Residori, BrightBytes Representative, the base price for 12 ESU's will be $16,600 or $1,383 per ESU. If fewer than 11 ESU's participate, the base price will remain the same ($16,600) with the costs divided accordingly. If additional ESU's wish to participate beyond the 11 ESU base price package, the total cost for each ESU will decrease approximately 20% with total costs for all potential 17 ESU's not to exceed $20,000.

      8.E. Special Populations Committee
      Discussion

      Steve Milliken was present to discuss the ILCD/collaborative grants and the new process for receiving these grants. Need to communicate the need to tie this process into AQuESTT (NDE). Behavioral Health not has a committee to discuss what is already being done and what they can do to identify the gaps. Discussion on what grants should be brought under the ESUCC. ESUCC to develop criteria on what grants would apply to our statewide process.

      8.F. Legislative Committee
      Discussion

      Executive Director reviewed discussions from their committee. This is a short term session which property taxes and Governors proposal (LC3 form) will be at the forefront. Short term goals are communication and awareness. Long term goals are as follows: core funding, ESUCC funding, eLearning, facilities, extended services, and ongoing communication needs. Bob Uhing shared the legislative planning that was done with ESU 1 and ESU 8. Economic Forecast committee will be meeting next month to review.

      9. New and Miscellaneous Business
      9.A. Best Practices Discusion
      President Jeff West
      10. Unfinished Business
      10.A. Bylaws & Policy Review
      ESUCC President - Jeff West
      10.B. Strategic Planning Process
      11. Public Comment: Recognition of Visitors
      ESUCC President - Jeff West
      Rationale

      To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

      Discussion

      There was no public comment.

      12. Executive Session
      Rationale

      The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

      Explanation

      At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

      PROPOSAL:

      That the Board hold a closed session:

      1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

      Recommended Motion

      Motion to enter into Executive Session

      13. Adjournment
      Recommended Motion

      Motion to adjourn meeting

      Actions Taken

      Motion Passed:  Motion to adjourn meeting at 12:02 PM passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.