ESU Coordinating Council
January 13, 2016 2:00 PM
Special Population Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 2:05 PM.

2. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Wade Fruhling.

3. Agenda Item
Chair of Committee
3.A. Steve Milliken
Committee Chair Polk
Rationale

An update from NDE will be provided to include:  ILCD Collaborative grant 

Discussion

Steve Milliken was present to discuss RDA Grant (Facilitator Grants.) Working to close the achievement gaps. The funds will be distributed to schools, ESUs though grant proposals. Enrollments of 1000 students or more can have individual proposals and everything smaller would go through ESUs to provide the support. The funds will be distributed per student enrollment ($6.67). These are grants should be collaborative. Some Schools/ESUs can combine to apply for grants.

3.B. ILCD Collaborative Grant
3.C. Statewide Behavioral Health Services
Committee Chair Polk
Rationale

A meeting was scheduled with Senator Campbell in November regarding Statewide Behavioral Health services.  A committee chaired by Marge Beatty and Larianne Polk has been developed to include:  

Marge Beatty

Larianne Polk

David Ludwig

Steve Milliken  (NDE)

Melody Hobsen  (NDE)

Michele Borg (NDE)

Gregg Gaden

Ellen Stokebrand

Darus Mettler

 

The charge for the committee is to organize and communicate statewide the current system of support for behavioral health and services provided.  From this organized system of support, a needs assessment will be provided for enhanced services and legislative support. 

 

Discussion

Behavior Health Committee met to discuss what we have currently available. The charge for the committee is to organize and communicate statewide the current system of support for behavioral health and services provided. From this organized system of support, a needs assessment will be provided for enhanced services and legislative support.

3.D. Assistive Technology Grant
Committee Chair Polk
Discussion

Assistive Technology Grant is done through ESU 10/Voc Rehab and that person will be retiring. Should this grant be facilitated through the ESUCC.

3.E. Early Learning Connections Grant
Committee Chair Polk
Discussion

Early Learning Connections Grant person will be retiring. Regional grants should remain with ESUs and statewide grants should possibly go through the ESUCC. ESUCC should come up with criteria on how we decide which grants fund through them.

3.F. PEP Grant
Committee Chair Polk
Discussion

This is a grant that is held with one ESU so moving to ESUCC.

3.G. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
3.G.I. AAP
Wade Fruhling
Rationale

  • We have had a series of meetings with ESU#3’s SIMS Development Team and Dean Folkers to discuss how Rule 18 and Special Purposes schools will connect to the NDE Operational Data Store (ODS)
    • The following determinations were made
      • Special Purpose schools will be given access to the SIMS school information system
      • Interim Program Schools will use the AAP site
    • NDE is not yet ready to have AAP and SRS connect to the ODS

Discussion

We have had a series of meetings with ESU#3’s SIMS Development Team and Dean Folkers to discuss how Rule 18 and Special Purposes schools will connect to the NDE Operational Data Store (ODS). The following determinations were made: Special Purpose schools will be given access to the SIMS school information system and Interim Program Schools will use the AAP site. NDE is not yet ready to have AAP and SRS connect to the ODS

3.G.II. Project Para
Wade Fruhling
Rationale

  • Content and Instructor pages:
    • Work is continuing on the editing of forms used to submit work by participants. The goal is to make them interact with the database more efficiently and securely.
  • Administrative and State Admin pages:
    • This includes the pages that we use to administer the site and to view the database information when we answer user questions. Work is also continuing on the pages that the state uses to view and administer the site on a state-wide level.
  • Supervising Paraeducator’s program:
    • This is an area that has been on the to-do list for a long time. The goal has been to add more options to the management of student records and to smooth out the process of viewing each unit, making it more time efficient for the instructor to evaluate.
  • The year ended well for the project.
    • There were 822 new participants registered to 95 individual districts.Since 2004, there have been 6896 participants registered to 250 districts.

Discussion

Content and Instructor pages: Work is continuing on the editing of forms used to submit work by participants. The goal is to make them interact with the database more efficiently and securely. Administrative and State Admin pages: This includes the pages that we use to administer the site and to view the database information when we answer user questions. Work is also continuing on the pages that the state uses to view and administer the site on a state-wide level. Supervising Paraeducator’s program: This is an area that has been on the to-do list for a long time. The goal has been to add more options to the management of student records and to smooth out the process of viewing each unit, making it more time efficient for the instructor to evaluate. The year ended well for the project. There were 822 new participants registered to 95 individual districts.Since 2004, there have been 6896 participants registered to 250 districts.

3.G.III. SRS Report
Wade Fruhling
Rationale

  • Mike has completed the data import/export work for Bennington Public Schools
  • Met with staff from Beatrice Public Schools to discuss ways to improve the site’s usability and user satisfaction
  • Developed a formal project management plan
    • Monthly Project Charter –
      • List of development projects for the month along
      • Detailed specs for each project
    • Weekly Sprints
      • Project Charter is broken up into weekly goals
      • Weekly “Scrum Meeting” to go over details of each project and assign duties
  • SRS Advisory Board meeting was held on December 17
    • Areas of discussion included:
      • Need for a generic Prior Written Notice form
      • Problems with current NSSRS system, and proposed solutions
      • Primary goals are still to focus on Zend Conversion, System Maintenance, and Interoperability with the State’s ODS
  • New hardware has been purchased which will host the SRS site
    • SRS database will be the first to be moved over
    • This upgrade should eliminate the speed problems that we have every May.

Discussion

Mike has completed the data import/export work for Bennington Public Schools. They met with staff from Beatrice Public Schools to discuss ways to improve the site’s usability and user satisfaction. Developed a formal project management plan: Monthly Project Charter – List of development projects for the month along and detailed specs for each project. Weekly Sprints are Project Charter is broken up into weekly goals and weekly “Scrum Meeting” to go over details of each project and assign duties. SRS Advisory Board meeting was held on December 17. Areas of discussion included: Need for a generic Prior Written Notice form; Problems with current NSSRS system, and proposed solutions; Primary goals are still to focus on Zend Conversion, System Maintenance, and Interoperability with the State’s ODS. New hardware has been purchased which will host the SRS site. SRS database will be the first to be moved over. This upgrade should eliminate the speed problems that we have every May.

3.G.IV. ILCD
Wade Fruhling
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails the data (along with a summary) to school districts upon request

Discussion

We continue to maintain the ILCD Staff Survey site. Our office emails the data (along with a summary) to school districts upon request

4. Next Meeting Agenda Items
Discussion

Behavioral Health and ILCD

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 3:05 PM passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.