ESU Coordinating Council
February 11, 2016 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, February 11, 2016 - 8:30 AM

NCSA Building
455 S 11th St
Lincoln, NE 68508

Video Conference Sites:  IP: 162.255.37.11##402 597 4843
DL Sites:  ESUs 4, 5, 6, 10, 18

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM. Staff: David Ludwig, Deb Hericks, Priscilla Quintana, Scott Isaacson, Crai Guests: Jason and Curt Bromm, Freida Lange, Craig Hicks

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

AESA Government Relations committee met in January to review standing positions.

5.C. Legislative Update
Curt and Jason Bromm
Attachments
Discussion

Jason Bromm was present to discuss current legislative discussions. He also advised the Board if they go with doing the summer tour/retreat to invite Senators along. Continue to communicate on what ESUs do/offer to our schools (be proactive.) With term limits we need to continue to educate the senators. We are almost half through the current session. Jason offered an attachment of current legislative bills that are regarding ESUs/schools. Governors bill LB959 and LB958 will continue to dominate this discussion this session. Property taxes continue to be discussed, the senators want some resolution before the end of session. We need to let senators know that even if we are not considered fiscally we need to continue to communicate our purpose. On February 22, The Learning Community bills (LB 959 and 958) will have their hearings. Hopefully a compromise will happen become so there is some relief. This needs to happen before it hits the floor. Economic Forecast Board will be out on February 26. Possibility of scheduling a Legislative Committee meeting on the same day as NCSA meets so that we can gather positions on upcoming bills. This would happen right after all bills are introduced in January.

5.D. Single Sign On/Portal Demonstation
Craig Hicks/Scott Isaacson
Discussion

Craig Hicks, ESU 13 gave a demo of the work they have been doing regarding the single sign-on/portal. Scott Isaacson discussed that we are excited that ESU 13 is working to make this available for their ESU/schools. The group continues to work through a few bugs they have with the system. ESUs/Schools will be able to customize (add/arrange) to their own resources that they use.

6. Executive Reports
6.A. Executive Director Report
Discussion

ESUCC discussed the conversation with Senator Sullivan regarding ESUS. Executive Director discussed the packet of historical information provided by Wayne Bell. This is the research on ESUs that was done back in 2003. Need to add survey from Senator Raikes with this documentation. It was noted that schools that were surveyed and 96% were opposed to fewer ESUS. ESUCC will continue to study past history regarding ESU studies.

6.B. Executive Committee Report
6.C. ESUCC/PDO Two Year Calendar
Rationale

ESUCC/PDO Two Year Calendar

Discussion

President reported that he had asked everyone to review the calendar at the January meeting presented for discussion. Executive Director discussed the process used to make the two-year calendar. There were some conflicts. Please review calendar and get back with conflicts. We will move meetings back to first week vs second week and Wednesday/Thursday.

6.C.I. ESUCC Meeting Dates and Locations
Rationale

ESUCC Meeting Dates 2016-2018

Discussion

Committee also reviewed the option of rotating meetings per sites. President discussed with whole Board rotating vs. staying centrally when possible. If don't use the rotational meeting schedule possibly schedule time over summer for a tour of the state.

6.D. ESU Staff Presenting Outside Their Service Agency
Rationale

ESU Staff Presenting Outside Their ESU

Discussion

President discussed the Google Doc with beginnings of discussions of history on staff presenting outside their service units. Advise the Board to review. From this, we will create a procedure from the information gathered.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee chair reviewed the budget documents. The audit was begun as of February 1, 2016. An additional audit for Federal Grants (A-133) might need to be conducted.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of January
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of January

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of January passed with a motion by Schnoes ESU 03 and a second by Standish ESU 18.

Discussion

Committee chair reviewed the budget reports for the month. We are in the process or revising some of the reports.

8.A.II. Approval of Expenses to be paid.
Rationale

Bills reflected January 8, 2016-Febraury 5, 2016.

Attachments
Recommended Motion

Recommend motion to approve expenses to be paid as presented

Actions Taken

Motion Passed:  Recommend motion to approve expenses to be paid as presented passed with a motion by Schnoes ESU 03 and a second by DeTurk ESU 02 .

Discussion

Committee chair reviewed the expenses for January 8, 2016 - February 5, 2016.

8.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed the discussion held within the Technology Committee. NROC/EdReady will be moved under NDE for the upcoming budget year. This will allow ESUCC to hire a BlendEd Director full time. LOR Committee is working on a solution for the Learning Object Repository. This is going to be a combination of resources (Learn360, Amazon, and ISLE.) Once determining of base is made, the committee will discuss what other areas need to be added tot he LOR. There was a Joint meeting between IMAT, DEAC, TAG, BlendEd. They are discussing combining those committees and then have buckets of individual needs. The group will be called Teaching and Learning with Technology. Executive Director discuss the K-12 Collaboration Grant. This group met the end of January in Las Vegas. This group is working to build a framework for large group to be able to share efficiently nation wide. The Nebraska representatives are David Ludwig, Scott Isaacson and Dean Folkers. Executive Director discussed meeting with the NATA group (large school technology administrators) to discuss the current state-wide efforts.

8.C. Cooperative Purchasing Project
Attachments
Discussion

Committee Chair reviewed the committee discussions. Craig Peterson gave a demonstration of Equal Level, which is product ordering. He reviewed the process for the annual paper buy which will conclude on March 15, 2016. February 22, 2016 the annual buy catalog will be available.

8.C.I. Interlocal Agreement with Buffalo County
Rationale

Rationale
The County of Buffalo passed a Resolution on _____ to enter into an Interlocal Agreement between the County of Buffalo and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.

                                     RESOLUTION

WHEREAS, on ______, at a duly convened and scheduled meeting of the Educational Service Unit Coordinating Council, also known as the ESUCC, it was recommended and deemed advisable that the Council enter into the Interlocal Agreement with County of Buffalo to jointly bid and contract, for supplies, materials, equipment, and services through the ESUCC’s Cooperative Purchasing Program;

AND WHEREAS, consideration of the matter was a duly advertised agenda item for the said meeting of the ESUCC; 

AND WHEREAS, an opportunity was afforded any interested party to comment on the matter; and the ESUCC being apprised of the various aspects of the issue;

AND WHEREAS, the Board has determined that entering into the Interlocal Agreement is in the best interests of the ESUCC and its members and is appropriate to provide for the efficient and effective operation of the ESUCC;

NOW BE IT THEREFORE RESOLVED that the ESUCC’s Executive Director be authorized on behalf of the ESUCC, pursuant to this Resolution, to affix his signature to the aforementioned Interlocal Agreement and to do

Attachments
Recommended Motion

Recommend approval of proposed resolution, upon favorable review by ESUCC attorney

Actions Taken

Motion Passed:  Recommend approval of proposed resolution, upon favorable review by ESUCC attorney passed with a motion by Bell ESU 10 and a second by Calvert ESU 15.

Discussion

The County of Buffalo passed a Resolution to enter into an Interlocal Agreement between the County of Buffalo and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.

8.D. PD Leadership Committee
Attachments
8.D.I. BrightBytes
Rationale

Currently 11 ESU's (1, 2, 3, 7, 8, 10, 13, 15, 16, 17, 19) participate in the 21st Century Learning Opportunity for ESA's at a total cost of $15,000.  Beginning with the first year of implementation in the 2014-15 year, NESUBA contributed $10,000 for this purchase.  This contribution provided for a total cost per ESU at $455.

 As per discussion with Rob Residori, BrightBytes Representative, the base price for 11 ESU's will be $16,600 or $1,509 per ESU.  If fewer than 11 ESU's participate, the base price will remain the same ($16,600) with the costs divided accordingly.  If additional ESU's wish to participate beyond the 11 ESU base price package, the total cost for each ESU will decrease approximately 20% with total costs for all potential 17 ESU's not to exceed $20,000.  

Recommended Motion

Recommend to approve contract with BrightBytes

Actions Taken

Motion Passed:  Recommend to approve contract with BrightBytes for 2016-2017 split among participating ESUs passed with a motion by Schnoes ESU 03 and a second by Gegg ESU 05.

Discussion

Those interested in continuing with BrightBytes are as follows: ESUs 1, 3, 5, 7, 8, 9, 10, 13, 15, 16, 17, 19 elected to participate.

8.E. Special Populations Committee
Attachments
Discussion

Committee chair reviewed discussions from committee meeting. There is a legislative bill that will allow NASB to receive some TEOSA funding to increase ______. Also reviewed the Nebraska Circle of Friends that funding will go away and would like ESUCC to become the fiscal agent for this service. Committee recommends that we keep the admins fees the same and increase the tier-structure by 5% for Master Service Agreement. SRS continues to work with Bellevue Public Schools to import/export NSRSS. when this work has been completely SRS will be able to apply across other districts. They are working with UNO to hire some students to help with some software development. NNNC area superintendents are interested in having Karen Haase deliver a two hour webinar on Special Ed Law. Please review with schools/special ed directors on interest to increase to statewide. This webinar would mainly target school administrators.

8.F. Legislative Committee
Attachments
Discussion

Executive Director reviewed some of the current legislative issues. He also discussed the letter that will go to Senators regarding LB 959. Board discussed not sending the letter presently, hold the letter in case needed later.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

Discussion

None needed

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting 11:05 AM passed with a motion by Schnoes ESU 03 and a second by Standish ESU 18.