ESU Coordinating Council
February 10, 2016 1:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair Schnoes
Discussion

Call to order at 1:05 PM.

Staff: David Ludwig, Priscilla Quintana, Deb Hericks

3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of January
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of January

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of January passed with a motion by Standish ESU 18 and a second by Gegg ESU 05.

Discussion

Committee chair reviewed the budget reports for the month. We are in the process or revising some of the reports.

3.B. Approval of Expenses to be paid.
Committee Chair - Dennis Radford
Rationale

Bills reflected January 8, 2016-Febraury 5, 2016.

Attachments
Recommended Motion

Recommend motion to approve expenses to be paid as presented

Actions Taken

Motion Passed:  Recommend motion to approve expenses to be paid as presented passed with a motion by Gegg ESU 05 and a second by Radford ESU 17.

Discussion

Committee chair reviewed the expenses for January 8, 2016 - February 5, 2016.

3.C. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Attachments
Discussion

Committee Chair reviewed the discussions of the monthly budget meeting.

3.D. Budget Goals 2016-2017
Committee Chair Schnoes
Rationale

NROC:  Proposal within the NDE budget

BlendEd Director:  budgeted amount for NROC to be used for full time BlendEd Director

MSP Grant:  Salaries to be included within RFP

Governor's Press release/Senator Gloor and Sullivan's proposed bills. 

Discussion

Executive Director reviewed the budget goals of the ESUCC. Working to increase funding to be able to increase BlendEd Director to full time next year. NROC funding sources will be taken out of the ESUCC budget.

3.E. ESUCC State Audit
Committee Chair Schnoes
Rationale

The 2015-2016 Audit began on February 1, 2016.  The Entrance Conference was held on February 8, 2016.

Attachments
Discussion

Audit began on February 1, 2016. Entrance meeting was held on February 8, 2016. Federal grants were part of this discussion that collectively our federal grants are over $500,000 so we will need to have an additional A-133 of audit.

3.E.I. ESUCC Audit Schedule
Committee Chair Schnoes
Rationale

With notice of an audit not provided by the State Auditor at the present time, a phone call may need to be provided to the auditor's office by the end of the month asking for a schedule.  If a state audit is not provided, bids will need to be submitted for a local audit.

3.F. Master Service Agreement (MSA)
Committee Chair Schnoes
Rationale

MSA 2016-2017

3.F.I. ESU Expenses Charged to ESUs
Committee Chair Schnoes
Rationale

 
Discussion of ESUCC Expenses that are charged to ESUs.
 
Background information: 
Discussion Part 1--What are the determining factors to place an expense in the category of being equally charged to all ESUs or to be charged on a formula basis?
Discussion Part 2--The State approved Core Service Dollar formula appears to be the current acceptable means to distribute revenue to local ESUs. The Core Service Dollar formula has a base amount and a student amount that take into account the ability to generate dollars in the local ESU  service area. Should we be using the the current Core Service Dollar formula to determine each ESU's share of an expense vs the current formula to make expenses equitable to all just as the Core Service Dollar formula is used to distribute revenue?
 
Here is a link to a Google sheet that can be used in this discussion:
 
You can change cell D1 to whatever project name you desire, change cell D2 to whatever dollar amount you desire and change cells A4 through A20 to either Yes or No and the formula will automatically calculate cost to each participating ESU
 
Let me know if you need more information on this topic....feel free to call on this agenda topic.

Dr. Paul Tedesco
ESU 11 Administrator

Attachments
Discussion

Executive Director met with Marge Beatty, Dan Schnoes and Paul Tedesco regarding the expenses that are currently charged to ESUs through the Master Service Agreement (MSA). Paul Tedesco reviewed the updated spreadsheet. There are three current level types of funding being used: ESUs, Staff, Students.

4. Next Meeting Agenda Items
Committee Chair Schnoes
Rationale

Late Fees

Procedures Update

Discussion

Late Fees and procedures will be future discussions. Continue to discuss the MSA expenses.

5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn at 1:52 PM passed with a motion by West ESU 13 and a second by Radford ESU 17.