ESU Coordinating Council
February 10, 2016 2:00 PM
Coop Committee Meeting
1. Call to Order
Committee Chair - Paul Tedesco
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Coop Committee meeting called to order at 2:00 p.m.

2. Roll Call
Committee Chair - Paul Tedesco
3. Agenda Item
Committee Chair - Paul Tedesco
3.A. Consent Items
Committe Chair Tedesco
Rationale

Contracts to be approved.

3.B. Program Updates
Committee Chair - Paul Tedesco
3.B.I. Annual/Paper Buy
Committee Chair - Paul Tedesco
Rationale

Demonstration of the ESUCC Marketplace to include the ESUCC Paper Buy Store.

Yearly Sales and Revenue tracking

 

Discussion

Craig Peterson provided the committee with an annual sales report showing current year sales and historical data for comparison. Craig gave a brief demo of the Marketplace, showing the Paper catalog. It was noted that Coop now has 14 catalogs available to members.

3.B.II. Specials Buys
Committee Chair - Paul Tedesco
Rationale

All Sales & Admin Fees for Coop Programs

Sales for 1st - 4th Quarter in 20015 was $1,084,176.64 compared to $1,074,022.44 in 2014

Sales for Food 1st - 4th Quarter in 20015 was $3,322,559.23 compared to $3,896,087.01 in 2014

Sales in Custodial 1st - 4th Quarter in 20015 was $1,259,702.33 compared to $836,716.91 in 2014

Discussion

Sales for 1st - 4th Quarter in 20015 was $1,084,176.64 compared to $1,074,022.44 in 2014 Sales for Food 1st - 4th Quarter in 20015 was $3,322,559.23 compared to $3,896,087.01 in 2014 Sales in Custodial 1st - 4th Quarter in 20015 was $1,259,702.33 compared to $836,716.91 in 2014

3.B.III. AEPA
Committee Chair - Paul Tedesco
Rationale

Sales for 1st - 4th Quarter in 20015 are at $5,618,385.81 compared to $6,043,608.97 in 2014

Discussion

Sales for 1st - 4th Quarter in 20015 are at $5,618,385.81 compared to $6,043,608.97 in 2014

3.C. Future Efforts
Committee Chair - Paul Tedesco
3.C.I. Interlocal Agreement with Buffalo County
Committe Chair Tedesco
Rationale

Rationale
The County of Buffalo passed a Resolution on _____ to enter into an Interlocal Agreement between the County of Buffalo and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.

                                     RESOLUTION

WHEREAS, on ______, at a duly convened and scheduled meeting of the Educational Service Unit Coordinating Council, also known as the ESUCC, it was recommended and deemed advisable that the Council enter into the Interlocal Agreement with County of Buffalo to jointly bid and contract, for supplies, materials, equipment, and services through the ESUCC’s Cooperative Purchasing Program;

AND WHEREAS, consideration of the matter was a duly advertised agenda item for the said meeting of the ESUCC; 

AND WHEREAS, an opportunity was afforded any interested party to comment on the matter; and the ESUCC being apprised of the various aspects of the issue;

AND WHEREAS, the Board has determined that entering into the Interlocal Agreement is in the best interests of the ESUCC and its members and is appropriate to provide for the efficient and effective operation of the ESUCC;

NOW BE IT THEREFORE RESOLVED that the ESUCC’s Executive Director be authorized on behalf of the ESUCC, pursuant to this Resolution, to affix his signature to the aforementioned Interlocal Agreement and to do

Attachments
Recommended Motion

Recommend approval of proposed resolution, upon favorable review by ESUCC attorney

Actions Taken

Motion Passed:  Recommend approval of proposed resolution, upon favorable review by ESUCC attorney passed with a motion by Tedesco ESU 11 and a second by Calvert ESU 15.

Discussion

The County of Buffalo passed a Resolution to enter into an Interlocal Agreement between the County of Buffalo and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.

3.D. Statewide Communications/Advisory Committee Meeting
Committee Chair - Paul Tedesco
Discussion

Statewide Advisory meeting was not held in January. A meeting is scheduled on April 29th from 9:30 to 11:30, CST.

3.E. Coop Strategic Plan
Committe Chair Tedesco
Rationale

Coop Strategic Plan

Action Items that came out of the Strategic Plan

  1. Contract agreement for non-ESU participants.
  2. Describe how Coop does bidding, can be added to language of school board policies to include Coop.
  3. ESUCC will need to change policy on how to advertise for bids to include website advertising.  Need to repeal/rescind old requirement and implement new policy.
  4. Process for verification of entities that ESUCC can serve.  Send to attorney for review to determine if legal entity before proceeding with inter-local.
  5. Draft and approve talking points for ESU Administrators to utilize with School and other members.
  6.  Review growth of Coop Annually
  7. Create Survey for Schools/Members
  8. Create Survey for Vendors
  9. Create Marketing flyer for Coop
  10. Continue to pursue new contracts
  11. Continue to Market Coop at Conferences

Discussion

Action Items that came out of the Strategic Plan Contract agreement for non-ESU participants. Describe how Coop does bidding, can be added to language of school board policies to include Coop. ESUCC will need to change policy on how to advertise for bids to include website advertising. Need to repeal/rescind old requirement and implement new policy. Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local. Draft and approve talking points for ESU Administrators to utilize with School and other members. Review growth of Coop Annually Create Survey for Schools/Members Create Survey for Vendors Create Marketing flyer for Coop Continue to pursue new contracts Continue to Market Coop at Conferences

3.F. Master Service Agreement 2016-2017
Committee Chair DeTurk
Rationale

Master Service Agreement 2016-2017

Review sections of Master Service Agreement that apply to you Committee.

Discussion

The Coop Committee meeting quickly reviewed the Coop section of the MSA. No concerns at this time.

4. Next Meeting Agenda Items
Committee Chair - Paul Tedesco
Rationale

AEPA Membership Dues to be Approved

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair - Paul Tedesco
Actions Taken

Motion Passed:  Motion to adjourn this meeting of the ESUCC Coop Committee. passed with a motion by Gegg ESU 05 and a second by Calvert ESU 15.

Discussion

Meeting adjourned at 2:33 p.m.