ESU Coordinating Council
March 10, 2016 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, March 10, 2016 - 8:30 AM

Educational Service Unit No. 11
412 W. 14th Ave.
Holdrege, NE 68949

Video Conference Sites:
DL Sites:  ESU

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM Staff: David Ludwig, Deb Hericks, Priscilla Quintana, Craig Peterson, Beth Kabes NDE: Frieda Lange Legal: Karen Haase

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Beatty ESU 16.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

Discussion

Frieda Lange was present to give NDE update. Commissioner gave special thanks to ESU 1, 10, 19 for their support/help on the priority schools. Four themes for priority schools are: Native American, small rural school, rapidly changing demographics, high poverty urban areas. Learn and share with other high needs schools, we will continue to work and improve our processes to help these schools. This process needs everyone's help to succeed: NDE, ESUs, and Schools. The State Board is doing a strategic plan process, this will take several months to complete. A private group has requested a revision of Rule 4 - student book loans for private schools. The group wants language changed to include "any" educational resource. At the NDE Board meeting, a report was given on the Teacher/Principal Evaluation study. This has been pulled into a Teacher/Principal Framework and will contain tenets. NDE Board directed NDE to develop effective practices for all other faculty beyond teachers/principals.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

Board President gave a short update on AESA.

6. Executive Reports
6.A. Executive Director Report
Attachments
Discussion

Executive Director gave a presentation on ESUCC opportunities. This overview include the organization structure of ESUCC. Including the merging of the TAG, DEAC, and IMAT into the Teaching and Learning through Technology (TLT Affiliate.) Communication and awareness are our main purpose and vision for this year. Budget shortfall, property tax relief, etc are among several of our concerns/opportunities we face every day. Her reviewed the statewide demographics: population, student enrollment. Management of change: change is constant, constant changes as system of support evolves, demands on ESUs and ESUCC are increasing. Purposes/Why: statewide coordination, cost effective services, etc. Celebrate: Where we have been: ESU 50 Year Celebration (review of historical documents on services offered.) Where we are going? New and innovative. Positive leadership across the state - collaborative meetings with NDE, including Strategic plans, Technology Plans, Instructional Delivery Plans. Stronger communications between ESUCC Meetings, PDO and affiliate meetings (including PD Advisory Committee), weekly meeting with NDE, IllniCloud, K-12 Federation, website revision.

6.B. Executive Committee Report
Attachments
Discussion

President reviewed discussion had in Executive Committee. The Committee has worked to finalized the appraisal of the Executive Director. The Committee will have final approval next month and bring to ESUCC Board to view the appraisal. ESU Staff presenting outside their service agent continues to be discussion. The Executive Committee will start reviewing and finalizing the document.

6.B.I. Approve ESUCC/PDO Two Year Calendar
President West
Rationale

ESUCC/PDO Two Year Calendar

Recommended Motion

Motion to approve the ESUCC/PDO Two Year Calendar

Actions Taken

Motion to Amend Passed:  To amend the motion from: "Motion to approve the ESUCC/PDO Two Year Calendar " to: "Motion to approve the ESUCC/PDO Two Year Calendar as amended (Jan 2018)" passed with a motion by DeTurk ESU 02 and a second by Mowinkel ESU 08 .

Motion Passed:  Motion to approve the ESUCC/PDO Two Year Calendar passed with a motion by Lofquist ESU 09 and a second by Schnoes ESU 03.

Discussion

President discussed the two year calendar. Meetings have been moved to the first week of the month - Wednesday/Thursday when applicable.

6.B.II. Late Fee Policy
President West
Rationale

Late Fee Policy

The ESUCC has in the past years experienced late payments of invoices.  The Policy will provide further direction for ESUCC staff. 

Discussion

President reviewed the Late Fee Policy to address late payments. First reading this month with final reading at April meeting.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There is no public comment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee chair reviewed the budget reports with the Board.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of February
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of February

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of February passed with a motion by Schnoes ESU 03 and a second by Tedesco ESU 11.

Discussion

Committee Chair reviewed the budget reports with the committee.

8.A.II. Approval of February Expenses to be paid in March
Committee Chair Schnoes
Rationale

Expenses to paid for time period February 8, 2016 - March 4, 2016 in the amount of $133,579.27.

Attachments
Recommended Motion

Recommend motion to approve expenses to be paid

Actions Taken

Motion Passed:  Recommend motion to approve expenses to be paid passed with a motion by Schnoes ESU 03 and a second by Gegg ESU 05.

Discussion

Committee Chair reviewed the expenses to be paid for March with the committee.

8.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed discussion held in committee. K-12 Federation work continues. LOR Committee have a recommendation for everyones for review. Action to be taken at April Board meeting. Chair reviewed the affiliate budgets to be approved.

8.B.I. Approve BlendEd Budget
Committee Chair DeTurk
Rationale

Blended Budget

See the 2016-2017 column.

Recommended Motion

Motion to approve budget items for Blended affiliate

Actions Taken

Motion Passed:  Motion to approve budget items for Blended affiliate passed with a motion by DeTurk ESU 02 and a second by Lofquist ESU 09.

Discussion

Committee Chair reviewed the BlendED Budget with Committee.

8.B.II. Approve IMAT Budget
Committee Chair DeTurk
Rationale

David Ludwig, Rhonda Eis, Beth Kabes, and Molly Aschoff are working to revise the MSA.

IMAT Revisions

Attachments
Recommended Motion

Motion to approve budget items for IMAT affiliate

Actions Taken

Motion Passed:  Motion to approve budget items for IMAT affiliate passed with a motion by Uhing ESU 01 and a second by Gegg ESU 05.

Discussion

Committee Chair reviewed the IMAT Budget with Committee.

8.B.III. Approve NOC Affiliate
Committee Chair DeTurk
Rationale

NOC Budget Requests are as follows:

$5100 - Safari Books Online

$21,000 - to be used for 7/$3000 training or towards large group training.

Some possibilities are as follows:

  • Ron Abel from IMS global specializes in Learning tools interoperability.  As we move forward into the Blend Ed area I would like to suggest a one-two day informational training from somebody in his office on the importance of standards as they apply to learning tool interoperability. Things such as LTI, common cartridge, and learning tools API development.  We can no longer allow for purchasing decisions to be made inside the realm of our experiences and knowledge; we need to step out into the standards world.  Anyway, might want to take a gander at this: http://www.imsglobal.org/cc/imscertified.pdf  $5000-$7000

  • Would it be possible to get Steve Midgley (US Dept of Ed) into our realm from the US Dept of ED.  He has managed to combine efforts from the Advanced Digital Repository (a Dept of Defense initiative) and combine it with indexing and cataloging k12 resources.  I think Steve would be much better for our group because he is of the system's analyst type profession. HIs director, Richard Collata, is the speaking visionary.  This is an exceedingly complex field having   profound effects on k12.  IF we want him we will have to go through Matt Blomstedt. Also, we would probably have to invite our partners from IlliniCloud which would be awesome.  The goal is to learn about the learning registry and how to deploy service to and from it. IT has tons of implications for our LORs. http://www.learningregistry.org.  Note: on the right hand side take a look at the CPALMS link.  Also, on the searching at the bottom type in a search item like "y intercept".  When the lesson plans/resources pop up note the various locations they are being pulled from.  Cost of hotel probably. Not sure there would be a speaking fee. Figure $1200 per day.

  • Bring somebody in from one of the many code schools across the nation to coach us on mobile application development.  There are many 1-2 day classes out there on introductory app development. $2400

  • Of course there is always the highly technical.  I am seeing schools who wirelesses are getting nailed with excess traffic.  We need to do something with traffic management because we are now at the point where many school districts have better connectivity to the internet than they have in their own wireless infrastructure.  It is possible to do this ourselves, but we could allocate funds for a network engineer $1200 per day for 2 days: about $2400.

  • Jon Becker said like to send somebody to powershell training.  It is replacing vb  

  • suggested a overview with the goal of building technical toolkit gui for microsoft environment.

  • Jon  talked about how the training would look.  Ben talked about beginner class and also suggested how it could look based on what is going on at LPS

  • Ben kind of liked the idea of zabbix.

  • Chad talked about the process of sending people to training for train the trainer model.

  • Statewide identity management. 

  • Statewide infrastructure.

Recommended Motion

Motion to approve budget items for NOC affiliate

Actions Taken

Motion Passed:  Motion to approve budget items for NOC affiliate passed with a motion by Tedesco ESU 11 and a second by Bell ESU 10 .

Discussion

Committee Chair reviewed the NOC Budget with Committee.

8.B.IV. Approve TAG Affiliate
Committee Chair DeTurk
Attachments
Recommended Motion

Motion to approve budget items for TAG affiliate

Actions Taken

Motion Passed:  Motion to approve budget items for TAG affiliate passed with a motion by Gegg ESU 05 and a second by DeTurk ESU 02 .

Discussion

Committee Chair reviewed the TAG Budget with Committee.

8.C. Cooperative Purchasing Project
Attachments
8.C.I. 2015 AEPA Membership Dues
Committee Chair - Tedesco
Rationale

2015 AEPA Membership Dues, to be approved in payments with FAB Committee.  

Attachments
Discussion

Total Sales for 2015 were $5,046,647.50. Total administrative fees received in 2015 were $100,932.95 . AEPA Membership fee due for 2015 is $3013.99. This fee is scheduled to be paid on March 11th pending board approval.

8.C.II. Approve Movie Licensing USA Special Buy
Rationale

Movie Licensing USA provides the Public Performance Site License for K12.  

Contractor is the licensing agent for the following major motion picture studios and their affiliates (collectively, “Studios”).

Walt Disney Pictures, Paramount Pictures, Warner Bros., Sony Pictures, NBC/Universal Pictures, New Line Cinema, Lionsgate Films, MGM, Touchstone Pictures, Hollywood Pictures, Columbia Pictures, TriStar Pictures, Summit Entertainment, Focus Features, Miramax, Warner Independent Pictures, Fine Line Features, United Artists, Warner Independent Films, Paramount Vantage, and Screen Gems.

Licensing would be collected through the ESUCC Marketplace with Admin fees applied and then ESUCC would be billed by Movie Licensing USA and ESUCC would bill schools.

Attachments
Recommended Motion

To approve and have Executive Director sign contract with Swank Motion Pictures, Inc. (DBA Movie Licensing USA), upon recommended language change and favorable review by ESUCC Attorney.

Actions Taken

Motion Passed:  To approve and have Executive Director sign contract with Swank Motion Pictures, Inc. (DBA Movie Licensing USA), upon recommended language change and favorable review by ESUCC Attorney. passed with a motion by Tedesco ESU 11 and a second by DeTurk ESU 02 .

Discussion

Movie Licensing USA provides the Public Performance Site License for K12. Contractor is the licensing agent for the following major motion picture studios and their affiliates (collectively, “Studios”). Walt Disney Pictures, Paramount Pictures, Warner Bros., Sony Pictures, NBC/Universal Pictures, New Line Cinema, Lionsgate Films, MGM, Touchstone Pictures, Hollywood Pictures, Columbia Pictures, TriStar Pictures, Summit Entertainment, Focus Features, Miramax, Warner Independent Pictures, Fine Line Features, United Artists, Warner Independent Films, Paramount Vantage, and Screen Gems. Licensing would be collected through the ESUCC Marketplace with Admin fees applied and then ESUCC would be billed by Movie Licensing USA and ESUCC would bill schools.

8.D. PD Leadership Committee
Attachments
8.D.I. Approve SDA Affiliate/Strategist
Committee Chair Lofquist
Attachments
Recommended Motion

Motion to approve Strategist/SDA Affiliate budget requests

Actions Taken

Motion Passed:  Motion to approve Strategist/SDA Affiliate budget requests passed with a motion by Tedesco ESU 11 and a second by Beatty ESU 16.

Discussion

Discussions regarding the SDA/Strategist budget requests for 2016-2017.

8.D.II. Approve NWEA Agreement
Committee Chair Lofquist
Rationale

ESU 1 4 7125.00

ESU 2

1 1781.25
ESU 3 7 12468.75
ESU 4 1 1781.25
ESU 5 1 1781.25
ESU 6 1 1781.25
ESU 7 2 3562.50
ESU 8 3 5343.75
ESU 9 1 1781.25
ESU 10 3 5343.75
ESU 11 1 1781.25
ESU 13 2 3562.50
ESU 16 1 1781.25
ESU 17 1 1781.25
ESU 19 3 5343.75
32 57000

 

 

 

Attachments
Recommended Motion

Motion to approve NWEA Agreement

Actions Taken

Motion Passed:  Motion to approve NWEA Agreement passed with a motion by Bell ESU 10 and a second by Schnoes ESU 03.

Discussion

Discussion regarding the NWEA participation within the Master Service Agreement. There is a NWEA Committee of adminstrators and NWEA members of possibly use NWEA as the statewide assessment tool.

8.D.III. Approve PDO Budget
Committee Chair Lofquist
Rationale

PDO Budget 2016-2017

Recommended Motion

Recommend to increase the PDO MSA to $4720 for 2016-2017.

Actions Taken

Motion Passed:  Recommend to increase the PDO MSA to $4720 for 2016-2017. passed with a motion by West ESU 13 and a second by Gegg ESU 05.

8.E. Special Populations Committee
Attachments
Discussion

Committee Chair reviewed discussion of committee. Behavioral Health Committee meets regularly to discuss school needs and services that are already used across the state. Continued discussion on Nebraska Circle of Friends, committee will have Ken Bird and Steve Milliken to next meeting to discuss further. KSB workshop on Special Education Law was well received across the state. PEP (Parents Encouraging Parents Grant) will be hosted within the ESUCC.

8.E.I. Approve Admin Fee and SRS Tier Structure
Committee Chair Polk
Rationale

Approve SRS Admin remain the same and tier structure to increase by 5%

  The Administrative Fee has been set at $5,000 for many years.  Do we need to discuss increasing this 5% to assist with the budget?

2015-16 Fee

2016-17

Tier

136

143

<100

354

372

100-249

706

741

250-499

2119

2225

500-999

2826

2967

1000-1999

3532

3709

2000-3999

7062

7415

4000-17999

Attachments
Recommended Motion

Motion to approve SRS Admin remain the same and tier structure to increase by 5%

Actions Taken

Motion Passed:  Motion to approve SRS Admin 5% increase in SRS tier structure passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

Motion Passed:  Motion to approve SRS Admin remain the same and tier structure to increase by 5% passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.

Motion Passed:  Motion to approve SRS Admin increase Admin fee by $500 passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.

Discussion

Co Chair reviewed the SRS Tier Structure, increasing tier by 5%. Discussion was held regarding changing the Admin Fee as it has not increased in several years.

8.E.II. Approve IEP Facilitation Training
Committee chair - Polk
Rationale

IEP Facilitation - 3 day training - $12,500 (Based upon funding through the PEP Grant)

Advanced Training - one day - $1,500

Attachments
Recommended Motion

Approve IEP Facilitation training if funding received from NDE (PEP Grant)

Actions Taken

Motion Passed:  Approve IEP Facilitation training contingent on funding received from NDE (PEP Grant) passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

8.F. Legislative Committee
Attachments
Discussion

Committee Chair/Executive Director reviewed discussions held in committee. Review of the current legislative bills. Legislative will meet in June to plan for next year session - core funds, facilities, state audit, etc. Discussed the Legislative Process used by ESU 1 and ESU 8, could model this process through other regions.

9. New and Miscellaneous Business
Discussion

None

9.A. Best Practices Discussion
President Jeff West
Discussion

None

10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
Discussion

None

10.B. Strategic Planning Process
Discussion

April 14 will be the next NDE Collaboration meeting.

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

Discussion

None

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:13 AM passed with a motion by West ESU 13 and a second by Beatty ESU 16.