ESU Coordinating Council
March 09, 2016 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Actions Taken

Motion Passed:  Recommend to approve the two-year ESUCC/PDO Calendar passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

Discussion

Call to order at 12:07 PM. Staff: David Ludwig,Priscilla Quintana, Deb Hericks Legal: Karen Haase

3. Agenda Item
Chair of Committee
3.A. Executive Director Appraisal
President West
Discussion

President reviewed Executive Director's appraisal with Executive Committee. The Committee reviewed the goals of the Executive Director to include budget, statewide efforts, development of PDO.

3.B. BlendEd/Distance Education Director to full time position in 2016-2017
President West
Rationale

The current BlendED/Distance Ed Director is .5 FTE with the goal of increasing this position to 1.00 FTE during the 2016-17 year.

Currently, the NROC/EdReady Project budget is with ESUCC at a cost of $75,000 for the 2015-16 year with an increase to $103,000 for the 2016-17 year.  

The funds for NROC/EdReady will be placed within the NDE budget to allow funds with the ESUCC budget to accommodate the increase in FTE for the BlendED/Distance Ed Director.

A motion for this change will be included within the April agenda.

Discussion

Executive Director discussed moving the BlendED/Distance Education Director to a full time position. The Board will take action at next month meeting.

3.C. Approve ESUCC/PDO Two Year Calendar
President West
Rationale

ESUCC/PDO Two Year Calendar

Recommended Motion

Motion to approve the ESUCC/PDO Two Year Calendar

Discussion

President discussed the two year calendar. Meetings have been moved to the first week of the month - Thursday/Friday when applicable.

3.D. Late Fee Policy
President West
Rationale

Late Fee Policy

The ESUCC has in the past years experienced late payments of invoices.  The Policy will provide further direction for ESUCC staff. 

Discussion

Executive Director reviewed the Late Fee Policy to address late payments. First reading this month, final reading at April meeting.

3.E. Teaching and Learning with Technology Proposal
President West
Rationale

Joint Meeting 012815

Discussion

Executive Director discussed the DEC, TAG, IMat committee proposal to combine those affiliates to the Teaching and Learning through Technology group to include bucket group for individual group needs.

3.F. ESU 1/8 Legislative Process
Committee Chair - Standish
Rationale

The Legislative Development process implemented with ESU 1 and 8 provided a facilitated one-day opportunity for all superintendents to come together to identify focus areas for legislation specific to ESU 1 and 8 School Districts.  Mike Dulaney and I were provided an opportunity to participate in the discussion.  

Based upon conversations with Mike Dulaney and a few superintendent's, is this a process that could be develop throughout the state as a way to create a common voice for specific needs prior to the next legislative session?

Attachments
Discussion

Executive Director would like to model what ESU 1 and ESU 8 facilitated with their superintendents through a legislative process to come up with their legislative needs. To include opportunities from birth to kindergarten, college and career readiness, mental health and behavior, changing demographics, and infrastructure.

3.G. NESUBA
President West
Rationale

From: "Jim Luebbe" <jluebbe@nasbonline.org>
To: "David Ludwig (dludwig@esucc.org)" <dludwig@esucc.org>
Cc: "John Spatz" <jspatz@nasbonline.org>
Sent: Thursday, February 25, 2016 8:28:05 AM
Subject: ESUCC Executive Committee Meeting

David,

Just a reminder about our conversation yesterday regarding an invitation to one of your upcoming Executive Committee Meetings where I could have the participants discuss possible future directions for the NESUBA Board.  NESUBA has reached a critical juncture where they feel a need to redefine their purpose and create a new focus on specific goals helpful to the ESU Board members across the state.  It is hoped that achieving this would help bring new board members to the NESUBA meetings to redirect and re-energize their efforts toward sharing useful education information across the state.

Jim

Discussion

Executive Director discussed that NESUBA need to discuss their purposes and needs. What is are vision for their purpose.

3.H. May PDO Celebration
President West
Rationale

Please let Executive Secretary of those ESUs personnel who will be retiring this year so that we can add them to the Celebration.  Each ESU Roasts their own employees at this celebration.  Celebration scheduled for May 4, 2016 at 6:00PM at the Holiday Inn in Kearney. 

Current list includes:

December 2015 retirements - John Stritt (celebrated his last year at PDO), Graci Gilming, Susan Sandoval (Imat), ESU 10; Pam Krambeck, Bill Menosek, ESU 3;  bring back to roast in May.  

May 2016 retirements:  Barb Friesth, ESU 7 (SDA); Nancy Meyer, ESU 6 (ESPD);  Jenise Straight, ESU 11 (ESPD)

 

Discussion

May PDO, we are still collecting those from ESUs that will be retiring. Please let Executive Director and Secretary know of those individuals.

3.I. ESU Staff Presenting Outside Their Service Agency
President West
Rationale

ESU Staff Presenting Outside Their ESU

Discussion

President discussed the process of how to implementing policy/procedure regarding staff presenting outside their agency.

3.J. North Star Negotiation
Rationale

From: "ccaples" <ccaples@nasbonline.org>
To: "Kraig Lofquist" <kraig.lofquist@esu9.us>
Sent: Wednesday, February 17, 2016 5:39:00 PM
Subject: RE: North Star

Kraig

I spoke with John Spatz and we decided if we can get more than 10 ESUs to sign up right away with the service we will do the following.  In this first year the software will be released in Beta for the ESUs to test and give us feedback so that we can improve the software over the first year.  We will not charge anything for the first year.  Then we will move the ESUs to $1,850 per year as long as we have at least 10 ESUs using the software.  Again the $1,850 will be for us getting 10 or more on at once.  If we cannot get at least 10 then we will go back to the original pricing structure but any ESU that did testing while in Beta will automatically be moved to the third year pricing which is $2,000 per year.  Any new ESU starting with the service after beta will start at the first year pricing and have to work their way to the third year pricing.  Please let me know if you have any questions or if you would like to discuss it further.  Thanks.

Craig Caples
Director of Technology
Nebraska Association of School Boards
Chief Information Officer
NETS

Discussion

Executive Director discussed the costs involved with ESUs purchasing the North Star Negotiation software.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 1:10 PM passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.