ESU Coordinating Council
March 09, 2016 1:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair Schnoes
Discussion

Call to order at 1:15 PM. Staff: David Ludwig, Deb Hericks, and Priscilla Quintana Legal: Karen Haase

3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of February
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of February

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of February passed with a motion by Gegg ESU 05 and a second by Tedesco ESU 11.

Discussion

Committee Chair reviewed the budget reports with the committee.

3.B. Approval of February Expenses to be paid in March
Committee Chair Schnoes
Rationale

Expenses to paid for time period February 8, 2016 - March 4, 2016 in the amount of $133,579.27.

Attachments
Recommended Motion

Recommend motion to approve expenses to be paid

Actions Taken

Motion Passed:  Recommend motion to approve expenses to be paid passed with a motion by Radford ESU 17 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed the expenses to be paid for March with the committee.

3.C. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Attachments
Discussion

Committee Chair reviewed the staff meeting discussion.

3.D. NDE: Announcements/Reminders from School Finance & Organization Services (March)
Committee Chair - Schnoes
Rationale

From: "NDE SFOS" <nde.sfos@nebraska.gov>
Cc: "NDE Team Leaders" <NDE.TeamLeaders@nebraska.gov>, "NDE School Finance & Org" <NDE.SchoolFinanceOrg@nebraska.gov>, "Lillie Larsen" <Lillie.Larsen@nebraska.gov>, "Glen Flint" <Glen.Flint@nebraska.gov>, "Rachel Wise" <rachel.wise@nebraska.gov>, "John Witzel" <John.Witzel@nebraska.gov>, patriciatimm04@gmail.com, earth1@rocketmail.com, "Molly O'Holleran" <molly.oholleran@nebraska.gov>, patrickjmcpherson@msn.com
Sent: Monday, February 29, 2016 1:50:35 PM
Subject: NDE: Announcements/Reminders from School Finance & Organization Services (March)

February 29, 2016
 
2015/16 Apportionment Recapture  (Starting March 1, 2016)
Based on §79-308 (LB 525 passed 2015), proceeds from solar and wind agreements from the Temporary School Fund are to provide funding for grants for educator effectiveness through the 2019/20 school year. 
 
These funds were included in the 2016 Apportionment Payment, which also is paid out of the Temporary School Fund, distributed to schools on February 1.  In order to recapture the funds earmarked for the educator effectiveness program, each district will have the recapture amount deducted from their next payment(s) received from the State starting March 1. 
 
This will adjust each district’s Apportionment Payment approximately 57 cents per formula student reducing the per pupil amount to $130.6458.   The corrected 2016 Apportionment Payment and Recapture amount information is available athttp://www.education.ne.gov/FOS/SchoolFinance/Apportionment.html.  Use the corrected figure when the Apportionment Payment (3200) is coded on the 2015/16 AFR.
  • Contact Janice Eret at 402/471-2248 or janice.eret@nebraska.gov if you have any questions.
2016/17 State Aid Certification
The 2016/17 State Aid Certification is available on the State Aid website athttp://www.education.ne.gov/FOS/SchoolFinance/StateAid/Index.html
  • Contact Jen Utemark at 402/471-3323 or jen.utemark@nebraska.gov
2016/17 School District Budget-Related Information
Request for Updates to the 2016/17 Special Grant Fund List (Due April 1, 2016)
The proposed list of Special Grant Funds for 2016/17 school district budgeting is available on the FOS/School Districting Budgeting website at http://www.education.ne.gov/FOS/SchoolFinance/Budget/ProposedSGFL.html.  If approved by the State Board of Education at its May meeting, funds budgeted to be received from these grants will be treated separately in the expenditure limitation calculations of local school districts under the provisions of the Tax Equity and Educational Opportunities Support Act.  Only categorical grants that will not increase property tax requests are eligible. 
 
Please review the proposed list and submit suggestions for additions or deletions by Friday, April 1, 2016 to Bill Biven atbill.biven@nebaska.gov.
 
Budget Factors Certification
The 2016/17 Budget Authority and 2016/17 Allowable Reserve Percentage Certification is available athttp://www.education.ne.gov/FOS/SchoolFinance/Budget/Certification.html.  This information will be prepopulated in the 2016/17 Budget Form LC-2.  The 2016/17 Budget Form LC-2 will be available on the NDE Portal on or before July 1, 2016.
 
Dates for School District Budget Preparations
Dates related to the 2016/17 school district budgeting process are available (including availability of materials and dates for the School Finance Webinar, New Superintendent Orientations, and budget assistance) athttp://www.education.ne.gov/FOS/SchoolFinance/Budget/Assistance.html.
  • Contacts:  Janice Eret at (402) 471-2248 or janice.eret@nebraska.gov, or Bill Biven at (402) 471-0526 orbill.biven@nebraska.gov.
 
This message is sent to ESU administrators and public school superintendents only.
Please forward this email to all appropriate personnel so they are aware of this information.

Attachments
Discussion

Committee Chair discussed the NDE announcements and equalization reports.

3.E. ESUCC State Audit
Committee Chair Schnoes
Rationale

The 2015-2016 Audit began on February 1, 2016.  The Entrance Conference was held on February 8, 2016.

Attachments
Discussion

Executive Director discussed the state audit which is currently in process. The audit will include the Federal audit within the state audit at no additional costs. Reviewing statutes regarding state audits.

3.E.I. State Audit
Committee Chair - Schnoes
3.E.II. Federal Audit
Committee Chair - Schnoes
4. Next Meeting Agenda Items
Committee Chair Schnoes
Discussion

NE Department of Revenue website

5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn at 2:00 PM passed with a motion by Mowinkel ESU 08 and a second by Gegg ESU 05.