ESU Coordinating Council
March 09, 2016 2:00 PM
Special Population Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Call to order at 2:05PM
Staff: David Ludwig, Wade Fruhling, Deb Hericks

3. Agenda Item
Chair of Committee
3.A. Statewide Behavioral Health Services (Committee Update)
Committee Chair Polk
Rationale

A meeting was scheduled with Senator Campbell in November regarding Statewide Behavioral Health services.  A committee chaired by Marge Beatty and Larianne Polk has been developed to include:  

Marge Beatty

Larianne Polk

David Ludwig

Steve Milliken  (NDE)

Melody Hobsen  (NDE)

Michele Borg (NDE)

Gregg Gaden

Ellen Stokebrand

Darus Mettler

 

The charge for the committee is to organize and communicate statewide the current system of support for behavioral health and services provided.  From this organized system of support, a needs assessment will be provided for enhanced services and legislative support. 

 

Discussion

Co-chair discussed the statewide behavioral health services and committee updates. The committee is gathering information (needs and services) within each region across the state.

3.B. Circle of Friends (Anti Bullying Program)
Co Chair Beatty
Attachments
Discussion

Co-discussed and Executive Director reviewed current discussions regarding the Nebraska Circle of Friends program.

3.C. Special Education Law Workshop with KSB
Committee chair - Polk
Rationale

There will be a workshop on Special Education Law with KSB via DL on March 7, 2016 from 9:30-Noon.

Discussion

The Special Education Law workshop was held this week. Legal sent out a survey and working to gather information. Discussions regarding frequency need to have a meeting of this type. KSB is working on having a student discipline workshop in June. Others types of training ideas Fair Labor Standards Act, new Board training, etc.

3.D. PEP Grant
Committee Chair - Polk
Rationale

Rose Dymacek, NDE, will send information regarding the PEP Grant with budgeted items this week.  

Discussion

Executive Director is in contact with Rose Dymacek and working on the PEP Grant.

3.E. Master Service Agreement 2016-2017
Committee Chair DeTurk
Rationale

Master Service Agreement 2016-2017

PDO Budget

Review sections of Master Service Agreement that apply to you Committee.

Discussion

Executive Director reviewed some of the changes in the Master Service Agreement (MSA.)

3.E.I. Approve Admin Fee and SRS Tier Structure
Committee Chair Polk
Rationale

Approve SRS Admin remain the same and tier structure to increase by 5%

  The Administrative Fee has been set at $5,000 for many years.  Do we need to discuss increasing this 5% to assist with the budget?

2015-16 Fee

2016-17

Tier

136

143

<100

354

372

100-249

706

741

250-499

2119

2225

500-999

2826

2967

1000-1999

3532

3709

2000-3999

7062

7415

4000-17999

Recommended Motion

Motion to approve SRS Admin remain the same and tier structure to increase by 5%

Actions Taken

Motion Passed:  Motion to approve an increase of SRS tier structure by 5% and increase the SRS administrative fees by $500. passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

Discussion

Co Chair reviewed the SRS Tier Structure, increasing tier by 5%. Discussion was held regarding changing the Admin Fee as it has not increased in several years.

3.E.II. Approve IEP Facilitation Training
Committee chair - Polk
Rationale

IEP Facilitation - 3 day training - $12,500 (Based upon funding through the PEP Grant)

Advanced Training - one day - $1,500

Attachments
Recommended Motion

Approve IEP Facilitation training if funding received from NDE (PEP Grant)

Actions Taken

Motion Passed:  Approve IEP Facilitation training if funding received from NDE (PEP Grant) passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.

3.F. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
3.F.I. AAP
Rationale

  • Spent a day with Michelle Borg testing the AAP site.
    • Changes were mostly text related, and therefore easily fixable
  • Next steps will be to connect to the State’s data system.

Discussion

SPED Director reviewed that AAP. They spent a day with Michelle Borg testing the AAP site. Changes were mostly text related, and therefore easily fixable. Next steps will be to connect to the State’s data system.

3.F.II. Project Para
Rationale

  • Building summary reports utilizing 2015 data.
  • Updating code on all web forms to improve security.
  • Developing a plan to meet all W3C accessibility requirements.
  • Project Para Advisory Board will be help April 29.
    • Does anyone have any suggestions that they would like me to pass on to them at this meeting?

Attachments
Discussion

Fruhling reviewed the Project Para stats. They have updated code on all web forms to improve security. They are developing a plan to meet all W3C accessibility requirements. Project Para Advisory Board will be held April 29. Does anyone have any suggestions that they would like Fruhling to pass on to them at this meeting?

3.F.III. SRS Report
Rationale

  • We have made several important upgrades to the NSSRS reporting system.
    • Data can now be pulled from expired forms as long as there is a recent exit date and exit reason.
      • This solves a serious problem, and will result in more accurate data and reduces the staff time needed to complete the NSSRS report.
    • Transfer reports now have an auto filled “Exit Date”.
      • This ensures that the state receives exit dates and exit reasons for students who have transferred to another district.
    • We have added “N/A” to column 52 of the NSSRS export file.
      • MS Excel often drops off the last two columns of our export file because it doesn’t think there is any data located there.
      • Placing N/A in the final row will prevent that from happening.
  • We are currently working on a Generic Prior Written Notice form.
  • We have developed a NSSRS training manual and are currently trying to turn it into a website with graphic illustrations.
    • We believe that many districts have problems because they don’t understand the process and are unaware of the tools that are available.
      • Improve training = Boost efficiency and accuracy
  • Working with Bellevue Public Schools to solve speed problem
    • SRS runs extremely slow on Bellevue’s network, but not anywhere else
    • Bellevue reports that only SRS is slow for them.All other sites seem normal
    • Working with tech people from ESUCC, ESU#3, and Bellevue to address this problem

Discussion

Fruhling reported that they have made several important upgrades to the NSSRS reporting system. Data can now be pulled from expired forms as long as there is a recent exit date and exit reason. This solves a serious problem, and will result in more accurate data and reduces the staff time needed to complete the NSSRS report. Transfer reports now have an auto filled “Exit Date”. This ensures that the state receives exit dates and exit reasons for students who have transferred to another district. We have added “N/A” to column 52 of the NSSRS export file. MS Excel often drops off the last two columns of our export file because it doesn’t think there is any data located there. Placing N/A in the final row will prevent that from happening. We are currently working on a Generic Prior Written Notice form. We have developed a NSSRS training manual and are currently trying to turn it into a website with graphic illustrations. We believe that many districts have problems because they don’t understand the process and are unaware of the tools that are available. Improve training = Boost efficiency and accuracy. Working with Bellevue Public Schools to solve speed problem. SRS runs extremely slow on Bellevue’s network, but not anywhere else. Bellevue reports that only SRS is slow for them. All other sites seem normal. They are working with tech people from ESUCC, ESU#3, and Bellevue to address this problem

3.F.IV. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails the data (along with a summary) to school districts upon request

Discussion

Fruhling discussed that they continue to maintain the ILCD Staff Survey site. Staff emails the data (along with a summary) to school districts upon request

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn meeting at 3:00 PM passed with a motion by Uhing ESU 01 and a second by Radford ESU 17.