ESU Coordinating Council
April 14, 2016 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Tuesday, May 3, 2016 - 12:00 PM

Educational Service Unit No. 10
Kearney, NE

Video Conference Sites:  None Available

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM. Staff: David Ludwig, Deb Hericks, Beth Kabes, Scott Isaacson

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

Discussion

NDE updates will be during the collaboration meeting.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
5.C. Greg Adams, Accelerate Nebraska, and Wendy Boyer, Peter Kiewit Foundation: Accelerate Nebraska Executive Summary Report, February 2016
Greg Adams and Wendy Boyer
Attachments
Discussion

Senator Adams and Wendy Boyer were available to discuss Accelerate Nebraska. Objectives for Accelerate Nebraska: Facilitate Collaboration of Stakeholders; Influence the Effective Use of Philanthropic, Private and Public Resources; Identify and Support Demonstrated Best Practices Establish; Performance and Result Indicators to Measure Success.

6. Executive Reports
6.A. Executive Director Report
Discussion

Executive Director gave the ESUCC update. He reviewed the infrastructure including the new affiliate Teaching and Learning with Technology which includes TAG, IMAT, and DEC). He also discussed Rule 84 and our participation in the ESUCC/NDE Collaboration meetings. He discussed the litigation with ESM. Executive Director has given a written statement to the Lincoln Journal Star. Governor's Education and Workforce Roundtable (the old P16 group), this group has started meeting including important stakeholders. The purpose of this group is connection, communication, collaboration and cooperation. Executive Director reviewed several other groups that ESUCC is also a member and updates of those committees. Executive Director and Technology Director gave a review of the K-12 Federation. Executive Director also gave some legislative update.

6.B. Executive Committee Report
Attachments
Discussion

President reviewed discussion held in Executive Committee. Executive Director appraisal is finalized and will be on file at ESU 17 and legal office. Discussed the Executive Board opening and committee will bring a committee structure to Board in May and will approve in September.

6.B.I. Approve Full-time BlendEd/Distance Education Director Position
President West
Rationale

The current BlendED/Distance Ed Director is .5 FTE with the goal of increasing this position to 1.00 FTE during the 2016-17 year.

Currently, the NROC/EdReady Project budget is with ESUCC at a cost of $75,000 for the 2015-16 year with an increase to $103,000 for the 2016-17 year.  

The funds for NROC/EdReady will be placed within the NDE budget to allow funds with the ESUCC budget to accommodate the increase in FTE for the BlendED/Distance Ed Director.

Recommended Motion

Recommend approval to move BlendEd/Distance Education Director to full time position in 2016-2017

Actions Taken

Motion Passed:  Recommend approval to move BlendEd/Distance Education Director to full time position in 2016-2017 passed with a motion by Polk ESU 07 and a second by Schnoes ESU 03.

Discussion

Executive Director discussed the plan to move the NROC to NDE Budget so that we will be able to hire that position full time.

6.B.II. Approve Bromm and Associates as Governmental Relations for the ESUCC
President West
Attachments
Recommended Motion

Recommend approval of Bromm and Associates as Governmental Relations for the ESUCC

Actions Taken

Motion Passed:  Recommend approval of Bromm and Associates as Governmental Relations for the ESUCC passed with a motion by Schnoes ESU 03 and a second by Uhing ESU 01.

Discussion

Executive Director reviewed proposal for Governmental Relations. Two year agreement with no increase in contracted amount. ESU 3 will continue to use Bromm & Associate.

6.B.III. Approve Master Service Agreement 2016-2017
President West
Rationale

MSA 2016-2017

 

The Master Services Agreement will need to be approved as a whole to be inclusive of the late fees policy.  All budgeted items with the exception of the Government Relations fees were approved last month.  

Attachments
Recommended Motion

Recommend to approve the Master Service Agreement (MSA) for 2016-2017

Actions Taken

Motion Passed:  Recommend to approve the Master Service Agreement (MSA) for 2016-2017 with removal of late fee policy passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .

Discussion

Executive Director discussed the changes within the MSA. Remove the Late Fees policy.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee Chair received discussion in committee. Review of insurance policy is being done. Draft copy of Audit reports is available.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of March
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for month of March

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for month of March passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .

Discussion

Committee Chair reviewed the financial statements for the month of March. We continue to review and adjust the Project Summary. Committee Chair reviewed those changes.

8.A.I.a. Approval of March Expenses to be paid in April.
Committee Chair - Schnoes
Rationale

These expenses are from period Mar 4, 2016 - April 8, 2016. The amount to be approved is $196,151.72.

Attachments
Recommended Motion

Recommend motion to approve March expenses to be paid in April

Actions Taken

Motion Passed:  Recommend motion to approve March expenses to be paid in April passed with a motion by Schnoes ESU 03 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed expenses are from period Mar 4, 2016 - April 8, 2016. The amount to be approved is $196,151.72.

8.B. Technology Committee
Attachments
Discussion

Executive Director reviewed discussion within committee meeting.

8.B.I. Approve Statewide Learning Object Repository (LOR) as recommend by the LOR committee
Committee Chair - TeDurk
Rationale

Approve Statewide Learning Object Repository (LOR) as recommend by the LOR committee

Learn360, ISLE, and Amazon Inspire

Attachments
Recommended Motion

Recommend to approve Learn360, ISLE, and Amazon Inspire for the statewide LOR

Actions Taken

Motion Passed:  Recommend to approve Learn360, ISLE, and Amazon Inspire for the statewide LOR passed with a motion by DeTurk ESU 02 and a second by Polk ESU 07.

Discussion

BlendEd Director/Distance Education Director reviewed the process proposed by the LOR Committee. The proposal from the LOR committees is to use a multiple approach of using Learn360, ISLE, and Amazon Inspire. Single sign on access to each of the products and available in the portal. Then next step will be the storage needed and available for upload. Future, do we look at a system that encompasses the three areas of need. The LOR Committee will continue to meet to discuss future needs. Another meeting of committee with Amaon will be held the end of April.

8.C. Cooperative Purchasing Project
Attachments
Discussion

Co-Chair reviewed discussion held in committee. Discussed litigation with ESM. All organizations to keep emails related to this litigation.

8.C.I. Approve Softchoice Special Buy
Rationale

  • Softchoice Corporation is a software reseller of the following product lines:
    • Adobe
    • Corel
    • Filemaker
    • Houghton Mifflin
    • Inspiration
    • Microsoft
    • Sophos
    • Symantec
    • VMware
    • Veeam
    • Absolute
    • Mimecast
    • Autodesk

They have been a longtime Coop vendor dating back as early as 2003.

Attachments
Recommended Motion

To approve and have Executive Director sign contract with SoftChoice Corporation, upon favorable review by ESUCC Attorney.

Actions Taken

Motion Passed:  To approve and have Executive Director sign contract with SoftChoice Corporation, upon favorable review by ESUCC Attorney. passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.

8.C.II. Approve Instructure (Canvas LMS) Special Buy
Recommended Motion

To approve and have Executive Director sign contract with Instructure, upon favorable review by ESUCC Attorney.

Actions Taken

Motion to Amend Passed:  To amend the motion from: "To approve and have Executive Director sign contract with Instructure, upon favorable review by ESUCC Attorney" to: "To approve and have Executive Director sign contract with Instructure, upon favorable review by ESUCC Attorney and to authorize Executive Direct to approve all changes to that contract" passed with a motion by Standish ESU 18 and a second by West ESU 13.

Discussion

Contract has not been received back from the vendor. No action will be taken at this time.

8.D. PD Leadership Committee
Attachments
Discussion

PDO will meet on May 4-5, 2016. MSP will not be submitting an application for this grant. ESUCC will work with groups to create an action plan to move forward. BlendEd Pilot had began their training/planning with the schools that applied for the initiative. SDA did a needs assessment for Teacher/Principal and that report is available. Will discuss with NWEA regarding a statewide pricing for students.

8.E. Special Populations Committee
Attachments
Discussion

Committee Chair reviewed discussion held in committee.

8.F. Legislative Committee
Attachments
Discussion

Committee Chair reviewed discussion held in committee.

9. New and Miscellaneous Business
9.A. Best Practices Discussion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
Discussion

Recess to ESUCC/NDE Collaboration at 10:12 AM.

10.B.I. April 2016 - NDE Collaboration
President West
Rationale

ESUCC_NDE_Agenda_041416

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 2:58 PM passed with a motion by Polk ESU 07 and a second by Schnoes ESU 03.