ESU Coordinating Council
April 13, 2016 10:00 AM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 10:02 AM. Staff: David Ludwig, Scott Isaacson, Deb Hericks, Rhonda Eis, Beth Kabes

2. Roll call
3. Agenda Item
Chair of Committee
3.A. Tech Plan
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

3.A.I. K-12 Federation Update
Committee Chair DeTurk
Rationale

Nebraska Representatives:  Dean Folkers, NDE; David Ludwig, ESUCC; Scott Isaacson, ESUCC

The multi state grant is designed to build a sustainable model for future collaboration. States represented are Illinois, Nebraska, Clark County, NV and multiple Regional Information Centers in New York.

Attachments
Discussion

Executive Director shared a power point overview on the K-12 Federation. Founding Operators are Illinois, New York, Nevada and Nebraska. K-12 organizations who serve K-12 Districts (operators). Collaborating to provide answers to K12 technology problems. Working together, utilizing our strength in number. An operator may be an individual school district, regional providers, state agencies or collection of districts that provide technology services to K-12 districts. An operator maybe a trailblazer in one or more technology services they provide, including infrastructure, SaaS, professional development reporting, purchasing, etc. Each are autonomous and contributing to a common cause that benefits their respective missions. Mission and Vision - The mission of the K-12 Federation is to bring together a community of interest and expertise to share ideas, resources, and innovative for K-12 by K-12. The Vision of the K-12 Federation is to establish a community of operators whose shared knowledge, expertise and resources mitigate the cost, complexity and risk of implementing and supporting educational services such as, but not limited to identity, rostering and access management systems in the emerging digital ecosystem. Operators come together around shared needs and vision. Through MOUs and contracts, these operators share software assets, services, expertise, funds, projects, grant partnerships and other items of value. Working together, groups of operators contribute development work, enhancements, and new items of value to the community, multiplying the impact of the individual investments and enhancing software and other assets for everyone. The K-12 Federation story of collaboration and success will be communicated nationwide by team members through existing conferences and meetings. New members will enhance the community of collaboration. The K-12 Federation will be funded by membership fees, usage contributions based on value of shared assets, and at first, philanthropic contributions. Self-sustainability is projected by 2019. Discussed some of the possible shared assets that might be used: Single Sign-on, SRS, Coop, Edfi Data Model. Discussion regarding the SRS system in NE and sustainability of that system.

3.A.II. Single Sign On Update
Committee Chair - Deturk
Discussion

Technology Director gave an overview of the Single Sign On project. There are currently 26 early adopters connected to ADVISER. The rest of the early adopters 1 and 2 (up to 75) possibility to bring on to ADVISER this summer. Discussion held on the process to bring a school online was held. Single sign on is connected to the ADVISER (app)

3.A.III. Approve Statewide Learning Object Repository (LOR) as recommend by the LOR committee
Committee Chair - TeDurk
Rationale

Approve Statewide Learning Object Repository (LOR) as recommend by the LOR committee

Learn360, ISLE, and Amazon Inspire

Attachments
Recommended Motion

Recommend to approve Learn360, ISLE, and Amazon Inspire for the statewide LOR

Actions Taken

Motion Passed:  Recommend to approve Learn360, ISLE, and Amazon Inspire for the statewide LOR passed with a motion by West ESU 13 and a second by Fisher ESU 04.

Discussion

BlendEd Director/Distance Education Director reviewed the process proposed by the LOR Committee. The proposal from the LOR committees is to use a multiple approach of using Learn360, ISLE, and Amazon Inspire. Single sign on access to each of the products and available in the portal. Then next step will be the storage needed and available for upload. Future, do we look at a system that encompasses the three areas of need. The LOR Committee will continue to meet to discuss future needs. Another meeting of committee with Amaon will be held the end of April.

3.A.IV. Tech Plan Progress Update
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

Discussion

Technology Director gave an update on the progress of Tech Plan. They continuously update this list.

3.A.V. Back-up Solutions RFP
Committee Chair - TeDurk
Rationale

Technology Director is drafting a RFP proposal for Back-up Solutions. Anticipated published timeline is April 30, 2016.  The purpose of the RFP is to procure a local and off-site back-up solution for the ESUCC hosting environment and to be scalable for anticipated statewide needs.

Discussion

Technology director has been evaluating back-up solutions. Decided to create an RFP and bring results back to committee for approval. Part of this will be covered under the NDE MOU.

3.B. IMAT Special Project Funds Proposal
Committee Chair - TeDurk
Rationale

IMat is proposing to use IMat Special Projects funds for three workshops with teachers, librarians, and curriculum advisers to align content with our state standards in order to help teachers blend their classrooms.
 
The proposal would be funded by Special Projects dollars which we have 13 ESUs that are participating this year. (ESUs 1, 3, 5, 7, 8, 9, 10, 11, 13, 15, 16, 17, 18 and 19). Anticipated costs are approximately $800 per ESU.

Attachments
Actions Taken

Motion Passed:  Motion to approve the proposal from IMAT to use Special Projects funds to hold three workshops to start work on aligning content with state standards in order to help teachers blend their classrooms passed with a motion by West ESU 13 and a second by Lofquist ESU 09.

Discussion

IMAT Coordinator discussed the proposal from the IMAT group to use Special Projects funds for three workshops with small groups to work on curating content and aligning with standards and create a plan on how to share out with the schools. The groups will include teachers, ESU, and NDE personnel. Discussion regarding ESUs that elect to not participate, can these schools participate in these workshops.

3.C. IMAT - New Acquisitions Proposal
Committee Chair - TeDurk
Discussion

IMAT is looking at possible adding on packages within Learn360.

3.D. Staff Reports
Chair of Committee
3.D.I. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Nothing more to report.

3.D.II. Beth Kabes
Beth Kabes
Attachments
Discussion

BlendEd Director/Distance Education Director reviewed her report with the committee. BlendEd Initiative has a presentation next week at the NETA Conference. Teaching and Learning with Technology Affiliate (TLT) will be meeting on May 3, 2016.

3.D.III. Rhonda Eis
Rhonda Eis
Attachments
Discussion

IMAT Coordinator reviewed her report for the committee. Reviewed the LEarn360 contract/pricing for the upcoming year.

4. Next Meeting Agenda Items
Discussion

New Acquisition Proposal

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 11:47 AM passed with a motion by Lofquist ESU 09 and a second by Fisher ESU 04.