ESU Coordinating Council
April 13, 2016 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12:03 PM. Staff: David Ludwig, Deb Hericks, Priscilla Quintana

2. Roll Call
3. Agenda Item
Chair of Committee
3.A. Executive Director Appraisal
President West
Rationale

Executive Director reviewed his evaluation with Board President and President Elect during February 2016.  President reviewed evaluation with Executive Committee and reviewed goals of the Executive Director in March 2016. A signed copy of the evaluation will be kept on file at the attorney's office and ESU 17 personnel file.

Actions Taken

Motion Passed:  Motion to approve the Executive Director position to a full time position FY 2017 passed with a motion by Lofquist ESU 09 and a second by Beatty ESU 16.

Discussion

President discussed the Executive Director's appraisal. The appraisal will go on file at ESU 17 and legal offices. Executive Director will be meeting with BlendEd Director/Distance Education Director to plan/goals for future.

3.B. ESUCC Officers
President West
Discussion

Discussed the President-Elect no longer part of Board and filling that position. Board President to serve an additional year and Secretary will become President Elect. Executive Committee will discuss the appointment of the Secretary to be voted on in September.

3.C. Approve Full-time BlendEd/Distance Education Director Position
President West
Rationale

The current BlendED/Distance Ed Director is .5 FTE with the goal of increasing this position to 1.00 FTE during the 2016-17 year.

Currently, the NROC/EdReady Project budget is with ESUCC at a cost of $75,000 for the 2015-16 year with an increase to $103,000 for the 2016-17 year.  

The funds for NROC/EdReady will be placed within the NDE budget to allow funds with the ESUCC budget to accommodate the increase in FTE for the BlendED/Distance Ed Director.

Recommended Motion

Recommend approval to move BlendEd/Distance Education Director to full time position in 2016-2017

Discussion

Executive Director discussed the plan to move the NROC to NDE Budget so that we will be able to hire that position full time.

3.D. Approve Bromm and Associates as Governmental Relations for the ESUCC
President West
Attachments
Recommended Motion

Recommend approval of Bromm and Associates as Governmental Relations for the ESUCC

Actions Taken

Motion Passed:  Recommend approval of Bromm and Associates as Governmental Relations for the ESUCC passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.

Discussion

Executive Director reviewed proposal for Governmental Relations. Two year agreement with no increase in contracted amount. ESU 3 will continue to use Bromm & Associate.

3.E. Approve Late Fee Policy
President West
Rationale

Late Fee Policy

The ESUCC has in the past years experienced late payments of invoices.  The Policy will provide further direction for ESUCC staff. 

Recommended Motion

Recommend approval of the Late Fee Policy

Discussion

President discussed the Late Fee Policy and the need to have a policy related to late fees. Discussion tables to add more revision.

3.F. Approve Master Service Agreement 2016-2017
President West
Rationale

MSA 2016-2017

 

The Master Services Agreement will need to be approved as a whole to be inclusive of the late fees policy.  All budgeted items with the exception of the Government Relations fees were approved last month.  

Attachments
Recommended Motion

Recommend to approve the Master Service Agreement (MSA) for 2016-2017

Actions Taken

Motion Passed:  Recommend to approve the Master Service Agreement (MSA) for 2016-2017 with the removal of the late fee section and adding language of Rule 52 on page 14, section a passed with a motion by Lofquist ESU 09 and a second by Beatty ESU 16.

Discussion

Executive Director discussed the changes within the MSA. Remove the Late Fees policy.

3.G. MSP Grant Proposal
President West
Rationale

The Executive Committee meet to discuss the MSP Grant and the possibility of submitting a grant application for the one year extended period.  Dialogue with the Strategists was also provided.   Since the MSP Grant will not longer be available after the next one year RFP, the sustainability of  this one year grant is in question, the Strategists indicated the support provided for the instructional delivery for math is perhaps more comprehensive than that provided by the current math grant and the purpose outlined in the current RFP, and the current UNO Math Instructors/Math Director, the decision was made to forgo the submission of the current MSP Application specific to math.

A sustainable action plan will be developed for the current math grant in cooperation with the Strategists and higher education.

Attachments
Discussion

The Executive Committee meet to discuss the MSP Grant and the possibility of submitting a grant application for the one year extended period. Dialogue with the Strategists was also provided. Since the MSP Grant will not longer be available after the next one year RFP, the sustainability of this one year grant is in question, the Strategists indicated the support provided for the instructional delivery for math is perhaps more comprehensive than that provided by the current math grant and the purpose outlined in the current RFP, and the current UNO Math Instructors/Math Director, the decision was made to forgo the submission of the current MSP Application specific to math. A sustainable action plan will be developed for the current math grant in cooperation with the Strategists and higher education.

3.G.I. Statewide Needs Assessment
President West
Rationale

Enclosed is the a needs assessment provided by NDE regarding math and science.

Attachments
Discussion

Table discussion

3.H. NESUBA
President West
Rationale

From: "Jim Luebbe" <jluebbe@nasbonline.org>
To: "David Ludwig (dludwig@esucc.org)" <dludwig@esucc.org>
Cc: "John Spatz" <jspatz@nasbonline.org>
Sent: Thursday, February 25, 2016 8:28:05 AM
Subject: ESUCC Executive Committee Meeting

David,

Just a reminder about our conversation yesterday regarding an invitation to one of your upcoming Executive Committee Meetings where I could have the participants discuss possible future directions for the NESUBA Board.  NESUBA has reached a critical juncture where they feel a need to redefine their purpose and create a new focus on specific goals helpful to the ESU Board members across the state.  It is hoped that achieving this would help bring new board members to the NESUBA meetings to redirect and re-energize their efforts toward sharing useful education information across the state.

Jim

Discussion

Table discussion

3.I. ESU Staff Presenting Outside Their Service Agency
President West
Rationale

ESU Staff Presenting Outside Their ESU

Discussion

Table discussion

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 1:03 PM passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.