ESU Coordinating Council
April 13, 2016 3:00 PM
Special Population Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 3:02 PM. Staff: Deb Hericks, Mike Danahy, Wade Fruhling. Guest: Steve Milliken, Jeanne Heaston

2. Roll Call
3. Agenda Item
Chair of Committee
3.A. Jeanne Heaston Monitoring Visits
Committee Chair - Polk
Discussion

Jeanne Heaston, NDE shared the changing monitor visits process. Changing to make more consistent across the state. Monitoring team from NDE will work with regional person. Regional meetings/workshops across the state. Requested issues in regions and received the information back and in the process of reviewing information to be used for meeting/workshop. Dates for meetings are: Scottsbluff - September 15 , North Platte - September 16, Kearney - September 19, Norfolk - September 20, Omaha - September 21, Beatrice - September 22, Metro September 23. Steve Milliken shared with committee his plans: improving instructions/scores/academic scores. TIPS (improvement plan) grants went out and committee of 5 worked together to go through submissions. Majority of grants will be sent back to ask for more specifics (ie: signatures, time lines, goals, etc)

3.B. Statewide Behavioral Health Services (Committee Update)
Committee Chair Polk
Rationale

A meeting was scheduled with Senator Campbell in November regarding Statewide Behavioral Health services.  A committee chaired by Marge Beatty and Larianne Polk has been developed to include:  

Marge Beatty

Larianne Polk

David Ludwig

Steve Milliken  (NDE)

Melody Hobsen  (NDE)

Michele Borg (NDE)

Gregg Gaden

Ellen Stokebrand

Darus Mettler

 

The charge for the committee is to organize and communicate statewide the current system of support for behavioral health and services provided.  From this organized system of support, a needs assessment will be provided for enhanced services and legislative support. 

 

Discussion

Committee Chair discussed the statewide behavioral health services and committee updates. Discussion with Senator Campbell on how to make Children's Health Services a priority. The committee is gathering information (needs and services) within each region across the state. The Beacon Group has partnered with some ESUs to provide some training for staff.

3.B.I. BHECN School Mental Health Conference - June 10, 2016
Committee Chair - Polk
Rationale

School Mental Health Conference to Focus on Trauma, June 10

The Behavioral Health Education Center of Nebraska (BHECN, pronounced “beacon”) is hosting its Annual School Mental Health Conference, “Trauma in Our Schools”, on June 10 from 8 a.m. to 4 p.m. at the Embassy Suites La Vista Conference Center.

The keynote speaker, Marleen Wong, Ph.D., LCSW, is identified as one of the "pre-eminent experts in school crisis and disaster recovery" by the White House and will present "The Challenges of Developing Trauma Informed Schools".

As Senior Associate Dean, Clinical Professor, and Director of Field Education

University of Southern California School of Social Work, Dr. Wong is one of the original developers of the evidence based Cognitive Behavioral Intervention for Trauma in Schools (CBITS) and Psychological First Aid for Schools: Listen Protect Connect.

Conference information is available at this link, and more details on the schedule, registration and continuing education will be available by the end of April.

http://unmc.edu/bhecn/education/school-mental-health-conference.html

This live activity has been approved for AMA PRA Category 1 Credit™.

The University of Nebraska Medical Center College of Nursing Continuing Nursing Education is accredited as a provider of continuing nursing education by the American Nurses Credentialing Center’s Commission on Accreditation.

 

 

Discussion

The Behavioral Health Education Center of Nebraska (BHECN, pronounced “beacon”) is hosting its Annual School Mental Health Conference, “Trauma in Our Schools”, on June 10 from 8 a.m. to 4 p.m. at the Embassy Suites La Vista Conference Center. The keynote speaker will be Marleen Wong.

3.C. PEP Grant
Committee Chair - Polk
Rationale

PEP Grant has been received and the Parents Encouraging Parents Conference has finished.  

Attachments
Discussion

PEP Grant has been received and the Parents Encouraging Parents Conference has finished and finalizing that budget. The next part of that grant is the IEP Facilitation training in June.

3.D. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
3.D.I. AAP
Rationale

  • Working with Michelle Borg to create a new project plan
    • Includes next phases for AAP development

Discussion

Working with Michelle Borg to create a new project plan for the next steps for AAP development

3.D.II. Project Para
Rationale

  • The following editing projects have been in progress:
  • The summary reports for the Project PARA Advisory Committee.
  • Editing of pretests, activities and posttests for more security and efficiency.
  • Checking pages, links and files to clean up from the upgrade editing.
    • The following work has been ongoing for the server:
  • Upgrading the backup system
  • Planning for the next upgrade to the server and database software. 
    • The conference planning is underway.
  • Speakers are currently being invited
  • The Para of the Year nomination is open and can be submitted online

Discussion

The following editing projects have been in progress: The summary reports for the Project PARA Advisory Committee. Editing of pretests, activities and post tests for more security and efficiency. Checking pages, links and files to clean up from the upgrade editing. The following work has been ongoing for the server: Upgrading the backup system. Planning for the next upgrade to the server and database software. The conference planning is underway. Speakers are currently being invited. The Para of the Year nomination is open and can be submitted online

3.D.III. SRS Report
Rationale

  • Had SRS Advisory board meeting in March
    • Board was pleased with NSSRS improvements and new Generic Prior Written Notice form
    • Identified a few minor bugs to repair
    • Top priority is Zend Conversion and connection to State data system
  • Still trying to help Bellevue Public Schools address speed problems
    • Scott Isaacson places traffic monitoring software on Special Education Secretary’s computer to get a better picture of what is happening when SRS freezes up.
      • Secretary is also documenting all of the problems she encounters
  • Wade is learning HTML and CSS to help assist mike with development
    • This will allow Mike to focus on the more challenging database and system logic and Wade can focus on how it looks on screen.
  • Addressing May Speed problems
    • Server Upgrades
      • SRS database has been moved to a brand new server
      • We will soon move our web server over to where the database was.This will double our CPUs and triple our memory on the web server
      • Overall this should provide us with a nice performance boost
    • Addressing slow queries
      • Mike discovered several extremely long and ponderous database queries.
      • We have been investigating ways to improve the speed of these queries

Discussion

SRS Advisory board meeting was held March. Board was pleased with NSSRS improvements and new Generic Prior Written Notice form. Identified a few minor bugs to repair. Top priority is Zend Conversion and connection to State data system. Still trying to help Bellevue Public Schools address speed problems. Scott Isaacson placed traffic monitoring software on Special Education Secretary’s computer to get a better picture of what is happening when SRS freezes up. Secretary is also documenting all of the problems she encounters. Wade is learning HTML and CSS to help assist Mike with development. This will allow Mike to focus on the more challenging database and system logic and Wade can focus on how it looks on screen. Addressing May Speed problems. Server Upgrades: SRS database has been moved to a brand new server. SRS will soon move the web server over to where the database was. This will double our CPUs and triple our memory on the web server. Overall this should provide us with a nice performance boost. Addressing slow queries: Mike discovered several extremely long and ponderous database queries. We have been investigating ways to improve the speed of these queries.

3.D.IV. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails the data (along with a summary) to school districts upon request

Discussion

SRS continue to maintain the ILCD Staff Survey site. The SRS office emails the data (along with a summary) to school districts upon request.

3.E. Mike Danahy - SRS Development Update
Mike Danahy
Discussion

Mike discussed his work with programming but having issues with the code being pieced together over the years. Continue to work through the issues and will continue to convert to Zend 1 and then update to Zend 3 by August at which point they will be able to start updating the software. Hardware is being updated. The K-12 Federation has a contact that owns Zend. Working on a ticketing systems (Jira) that will include code in trouble tickets. Mike will continue to work with Michael Harris on Zend and has been very invaluable.

4. Next Meeting Agenda Items
Discussion

Assistive Tech.

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 3:01 PM. passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.