ESU Coordinating Council
May 03, 2016 8:30 AM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:34 AM. Staff: David Ludwig, Deb Hericks

2. Roll Call
Committee Chair Schnoes
3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of May
Committee Chair Schnoes
Rationale

April financials have not yet been reconciled so we have unreconciled project summary for the month of May.  The monthly budget meeting will be held after bank statements received and reconciled for the month.  

Attachments
Recommended Motion

Approve Unreconciled Claims, Financials Statements, and Assets for Month of May

Actions Taken

Motion Passed:  Approve Unreconciled Claims, Financials Statements, and Assets for Month of May passed with a motion by Radford ESU 17 and a second by Calvert ESU 15.

Discussion

Committee chair reviewed the unreconciled project summary for the month. The monthly budget meeting will be held after bank statements received and reconciled for the month. Final reports will be approved at the July meeting.

3.B. Approval of April Expenses to be paid in May
Committee Chair - Schnoes
Rationale

Expenses to be approved are from April 8 - April 29th for the amount of $142,689.27.

Attachments
Recommended Motion

Recommend motion to approve April expenses to be paid in May

Actions Taken

Motion Passed:  Recommend motion to approve April expenses to be paid in May passed with a motion by Mowinkel ESU 08 and a second by West ESU 13.

Discussion

Committee Chair reviewed the April expenses to be paid in May.

3.C. Approval of June, July, August Claims as approved by Executive Director
Committee Chair - Schnoes
Rationale

Approval of June, July, August Claims as approved by Executive Director

Recommended Motion

Approval of June, July, August Claims as approved by Executive Director

Actions Taken

Motion Passed:  Approval of June, July, August Claims as approved by Executive Director passed with a motion by Calvert ESU 15 and a second by Radford ESU 17.

Discussion

Committee Chair recommends to give the Executive Director approval to pay expenses in June, July, August Claims. ESUCC Board will approve these expenses and the next possible board meeting.

3.D. Approve Staff Salaries
Committee Chair - Schnoes
Rationale

Note from May 5, 2015:  Range of 3-5% for staff with the exception of Technology Director, increase 8% to get his salary for next 3-4 years to get salary comparable to other directors.

Recommended Motion

Recommend a 2-4% total package with exception of Technology Director increase for personnel deemed necessary by the Executive Director after financial review

Actions Taken

Motion Passed:  Recommend a 2-4% total package with exception of Technology Director increase for personnel deemed necessary by the Executive Director after financial review passed with a motion by Radford ESU 17 and a second by Mowinkel ESU 08 .

Discussion

Committee Chair and Executive Director discusses the staff increases for 2016-2017.

3.E. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Meeting to be held after financials statements have been reconciled. 

Discussion

Monthly budget meeting will be held once all statements and financials have been reconciled.

3.F. Approve Final Audit Report for September 1, 2014 - August 31, 2015
Committee Chair - Schnoes
Rationale

The final audit report has been received.  The Federal Single Audit was submitted on Monday, May 2, 2016. 

Attachments
Recommended Motion

Recommend approval of Final Audit Report for September 1, 2014 - August 31, 2015

Actions Taken

Motion Passed:  Recommend approval of Final Audit Report for September 1, 2014 - August 31, 2015 passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

Discussion

The final audit report has been received. The Federal Single Audit was submitted on Monday, May 2, 2016.

3.G. Unico Insurance Policy Review
Committee Chair - Schnoes
Rationale

Executive Director is still waiting for the updated policy to review.  He will share it will the FAB Committee once it is received for review. 

Discussion

Executive Director is still waiting for the updated policy to review. He will share it will the FAB Committee once it is received for review.

3.H. MSA Funding Formula
Committee Chair - Schnoes
Rationale

Paul Tedesco presented a proposal for possible revision in the funding formula within the MSA.  The proposal is presented as information at this time.

Service Formula

Discussion

Discussion tabled.

4. Next Meeting Agenda Items
Committee Chair Schnoes
5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes