ESU Coordinating Council
September 07, 2016 10:00 AM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
3. Agenda Item
Chair of Committee
3.A. Tech Plan
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

3.A.I. ADVISER Update
Scott Isaacson
3.A.II. K-12 Federation Update
Committee Chair DeTurk
Rationale

Nebraska Representatives:  Dean Folkers, NDE; David Ludwig, ESUCC; Scott Isaacson, ESUCC

The multi state grant is designed to build a sustainable model for future collaboration. States represented are Illinois, Nebraska, Clark County, NV and multiple Regional Information Centers in New York.

Attachments
3.A.III. Single Sign On Update
Committee Chair - Deturk
3.A.IV. Tech Plan Progress Update
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

3.A.V. Approval Back-up Solutions Recommendation
Committee Chair - TeDurk
Rationale

An RFP for a backup solution was completed and the proposal is submitted for your approval today.  Four vendors submitted proposals. The proposed solution provides hardware and software to perform backups of the ESUCC Nebraska Hall server environment and replicate backup data to the ESU 3 data center.  The proposal is from Commvault and Eagle Technologies for hardware, software, and 5 years of maintenance and support.  Payment is in 3 annual payments of $25,985.00 per year, for a total of $77,955.00, representing an annualized cost of $15,591. This is the lowest-cost proposal and meets our requirements. Funds are budgeted to support this cost.

 

Attachments
Recommended Motion

Recommend authorizing Executive Director to sign contract for the CommVault & Eagle Technologies proposal upon appropriate legal review of contract.

Actions Taken

Motion Passed:  Recommend authorizing Executive Director to sign contract for the CommVault & Eagle Technologies proposal upon appropriate legal review of contract passed with a motion by Lofquist ESU 09 and a second by Bell ESU 10 .

Discussion

This system will be hosted at both ESU 3 and in Lincoln.  Development environment will be at ESU 3.  The bid that most meet our requirement is with Commvault.  This will be a five year contract.  

3.B. Staff Reports
Chair of Committee
3.B.I. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Technology Director is working with NDE on the biennium budget on the Tech Plan portion of that budget.  Portal environment, NROC, BlendEd Pilot, etc has all been added to this proposal.  This proposal goes to the NITC on September 15.  After their approval, it will go to the Legislature for approval during the long session. 

3.B.II. Beth Kabes
Beth Kabes
Attachments
Discussion

BlendEd/Distance Education reviewed her report.  She reviewed the details of summer projects:  BlendEd Pilot, portal, etc.  Ryan Foor is the NDE person to be on the TLT Committee and Leadership Team.  Ryan works with the Competency Based Education (CBE).  Continue to work with the Competency Based Education team, BlendEd learning will be a tool to help implement this concept/theory.  A lengthy discussion was held regarding competency based education and the changes from past history.  Seat based time, school has to provide the allotted hours required, student can complete the required requirements early and move on to other offerings.  Student can receive full credit/performance based upon completion.  How will this information get out to appropriate personal; counselors, principals, etc.  This will probably be promoted through pilots.  With the revision of Rule 10, have Frieda join the Tech Committee to discuss the changes.  BlendEd/Distance ED Director has been visiting the BlendEd Pilot schools along with appropriate ESU staff if available.  The next big project will be working with NROC, they will begin working with the eight schools that are piloting the ACT program.  They would like to work with the students that need to better their scores with intervention.  This would be a Use Case to share with other schools/districts.  NROC will work independently with these schools to work on goals for those schools.  Craig Hicks was available to discuss his four schools that are on this pilots.  Accuplacer discussions continue to be a possible solution for those students headed for trade schools. Distance Education is working on changes they need for NVIS.  ESU representatives will be working with schools to figure out what their course needs are so that they can be added to NVIS.  On the second day of PDO next week, there will be a session on how to blend a classroom.  TLT will meet next Thursday. 

3.B.III. Rhonda Eis
Rhonda Eis
Attachments
Discussion

Rhonda discuss the titles that she has currently enter into LEarn360 and now available.  Some titles were already in Learn360.  Learn360 usage report is attached in Rhonda's report.  Training will be discussed at the next TLT meeting.  Each ESU can run more detailed reports if needed.  TLT large group worked on Mission Statement and by-Laws.  The leadership Committee met over the summer and continued that work.  They will take to large group for final approval (mission statement).  To come to the Technology Committee for approval by ESUCC. 

4. Next Meeting Agenda Items
Discussion

Power Scool


TLT Mission Statement


Overview of Rule 10 - possibly during Collaboration Meeting


One hour meeting time frame.





5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 11:13 PM passed with a motion by Bell ESU 10 and a second by Lofquist ESU 09.