ESU Coordinating Council
September 07, 2016 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12:05 PM

2. Roll Call
3. Agenda Item
Chair of Committee
3.A. Approve ESUCC Committees
President West
Rationale

2016-2017 Committees

ESUCC Committee Membership

Recommended Motion

Recommend Approval of 2016-2018 Committees

Actions Taken

Motion Passed:  Recommend Approval of 2016-2018 Committees passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.

Discussion

President-elect reviewed the ESUCC Committee list for the next two-years. 

3.B. Approve Home Base for Staff
President Jeff West
Rationale

ESUCC Homebase for Staff

Recommended Motion

Recommend to approve the Home Base for ESUCC Staff

Actions Taken

Motion Passed:  Recommend to approve the Home Base for ESUCC Staff passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.

Discussion

Reviewed the home base for staff.

3.C. Approval of Attorney Letter of Engagement
President Jeff West
Attachments
Recommended Motion

Recommend approval of Attorney Letter of Engagement

Actions Taken

Motion Passed:  Recommend approval of Attorney Letter of Engagement passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.

3.D. Approve Executive Director for ESUCC for 2016-2017
President West
Rationale

This position needs to be approved on an annual basis. 

Recommended Motion

Approval of David M Ludwig as Executive Director for ESUCC for 2016-2017

Actions Taken

Motion Passed:  Approval of David M Ludwig as Executive Director for ESUCC for 2016-2017 passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.

3.E. Approve Distance Education Director for 2016-2017
President West
Rationale

Approve Beth Kabes as the Distance Education Director for 2016-2017.

Recommended Motion

Approve Beth Kabes as the Distance Education Director for 2016-2017.

Actions Taken

Motion Passed:  Approve Beth Kabes as the Distance Education Director for 2016-2017. passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.

3.F. NCSA ESU Administrator Standards and Evaluation
President West
Attachments
Discussion

Executive Director reviewed the standards and evaluation tool for the ESU Administrators.  Executive Director and ESU 1 Administrator worked with the President of the State Board to create this document and make applicable for ESU use.  ISLLIC standards (Interstate Schools Leaders Licensure Consortium) are very similar/training tool.  Discussion held regarding current evaluations being used. 

3.G. Late Fee Policy
President West
Rationale

Late Fee Policy

The ESUCC has in the past years experienced late payments of invoices.  The Policy will provide further direction for ESUCC staff. 

Discussion

Executive Director discussed the Late Fee Policy that was begun last year.  Thirty days may be too short of time frame to get through board meeting (60-90 days may be better.)  This would allow conversations to be held with school boards regarding what services are available to them.  Offer a surrogate ESU (neighboring ESU) that can offer the service for those non-participating ESU.  Committee to continue working on revision of policy.  Decide what meets the statutory requirement for state-wide services. 

3.H. ESUCC/KSB Trainings for 2016-2017
President West
Rationale

ESUCC/KSB Training 2016-2017

editable - KSB Flyer

Business Practices (FLSA and new hire rules for Obamacare)
Thursday, September 22, 2016 - 9:00-12:00 Central

Annual Title IX Training (Same training as provided October 2015)]
Thursday, October 20, 2016 - 1:00-4:00 p.m. Central

Student Discipline
Tuesday, November 29, 2016 - 9:00-1:00 p.m. Central

SPED Law
Tuesday, November 29, 2016 - 1:00-3:30 p.m. Central

Student Discipline/Bullying
Thursday, February 9, 2016 - 9:00-12:00 p.m. Central

 

Attachments
Discussion

President Elect reviewed the trainings that will be offered through KSB for 2016-2017.  Please update list as to ESU participation.  Additional conversation needs to be had regarding price, locations, in-kind services, etc. 

3.I. ESU Administrators 2016-2017
President West
Rationale

Please review for any changes needed and let Executive Secretary know of any changes needed.

Attachments
Discussion

President Elect will have everyone to check there information for accuracy.

3.J. ESUCC Staff Contacts
President West
Rationale

ESUCC Contacts List 2016-2017

Discussion

President elect will share the staff contacts with the Board. 

3.K. Private Schools
Executive Director Ludwig
Rationale

Policy: Relation With Private Schools - 1002

The ESUCC recognizes the need for and the worth of cooperative relationships with other schools, colleges and educational organizations, including private and parochial schools. It encourages members of the ESUCC to work with their counterparts in such organizations on educational matters within the framework established by the statutes, state regulations and Board policy.

Adopted On: October 9, 2014

NOTE from Executive Committee Meeting on February 10, 2016:  Federal guidelines say that non-publics participation funds have to either give funds to their ESU or do all their own training. Executive Director to have further discussions.

Discussion

Executive Director discussed non-public schools.  What does everyone offer and is there a need to create a document of whatever does for their ESUs.  Discuss with legal on how to support. 

3.L. Horace Mann
Executive Director Ludwig
Rationale

Cindy Dornbush, Regional Vice President for Horace Mann provided information on auto, home, and life insurance, and retirement annuities. 

Discussion

Executive Director discussed the conversation with Horace Mann rep.  Most ESUs have already picked their tax shelter annuity, etc. 

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Meeting adjourned at 1:30 PM. passed with a motion by Schnoes ESU 03 and a second by Lofquist ESU 09.