ESU Coordinating Council
September 07, 2016 1:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 1:04 PM. 

2. Roll Call
Committee Chair Schnoes
3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of July and August
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of July and August

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of July and August passed with a motion by Mowinkel ESU 08 and a second by Standish ESU 18.

Discussion

Treasurer reviewed July and August financials statements with Committee.  Treasurer will continue to work with Business Manager to revise Budget Summary.


3.B. Approval of July/August Expenses that were paid in August.
Committee Chair - Schnoes
Rationale

The expenses we paid for the period of July 27 - August 29, 2016 for the amount of $426,482.29.

Attachments
Recommended Motion

Recommend motion to approve July/August expenses that were paid in August

Actions Taken

Motion Passed:  Recommend motion to approve July/August expenses that were paid in August passed with a motion by Mowinkel ESU 08 and a second by Erickson ESU 17.

Discussion

Treasurer reviewed expenses for July and August with committee. 

3.C. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Discussion

Treasurer reviewed budget meeting notes.

3.D. Approve changes needed for Union State Bank Account and NPAIT account
Committee Chair - Schnoes
Rationale

We need to remove Dennis Radford and Brian Gegg and replace with Geraldine Erickson and Kraig Lofquist to bank/NPAIT accounts.  Would it also be OK to add Priscilla to both of these accounts so that she can get her own account to access?  We will need a copy of the front and back of driver licenses and social security number to add them to the account. 

Recommended Motion

Recommend approval of removing Radford/Gegg and adding Erickson, Lofquist and Quintana to both Union Bank and NPAIT accounts

Actions Taken

Motion Passed:  Recommend approval of removing Radford/Gegg and adding Erickson, Lofquist and Quintana to both Union Bank and NPAIT accounts passed with a motion by Standish ESU 18 and a second by Schnoes ESU 03.

Discussion

We need to remove Dennis Radford and Brian Gegg and replace with Geraldine Erickson and Kraig Lofquist to bank/NPAIT accounts.  Discussion was held to also add the Business Manager, Priscilla Quintana to the account to be able to access information herself.  We need to remove administrators and replace new administrators to bank/NPAIT accounts. 

3.E. Long term budget goals
Executive Director Ludwig
Discussion

Some of the long term goals continue to be core service funding listed as maximum in the biennial budget, ESUCC funding, audits, facilities.  Senator are interested in helping ESUs with QCPUF narrowing focus of how they can be used. 

3.F. Unico Insurance Policy Review
Committee Chair - Schnoes
Attachments
Discussion


3.F.I. Cyber Risk Coverage (Data Defender and/or Network Defender)
Executive Director Ludwig
Rationale

Data Defender - $342/year

Network Defender - $300/year

Attachments
Discussion

The new updated insurance policy is attached for review. Continue to review with NDE, Legal, and AESA..  Ask other ESUs what they have for current policy.  Is it possible to do a consortium rate for ESUCC/ESU. Additional insurance quote for Cyber Risk - Data Defender and Network Defender.

3.G. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

MSA 2017-2018

Discussion

Begin discussion for the MSA  for 2017-2018.  


3.G.I. MSA Funding Formula
Committee Chair - Schnoes
Rationale

Paul Tedesco presented a proposal for possible revision in the funding formula within the MSA.  The proposal is presented as information at this time.

Service Formula

Discussion


3.H. Auditor - Article in Lincoln Star
Executive Director Ludwig
Rationale

Auditor Janssen eyes leverage to enforce audit findings

Discussion

Executive Director shared an article that was in the Lincoln Journal Star regarding our work with the auditors. 

4. Next Meeting Agenda Items
Committee Chair Schnoes
5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn 1:40 PM passed with a motion by Standish ESU 18 and a second by Mowinkel ESU 08 .