ESU Coordinating Council
October 05, 2016 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, October 5, 2016 - 8:30 AM

Country Inn and Suites

5353 North 27th Street

Lincoln, NE 68521

 

NO DL Available

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM.

Staff: David M Ludwig, Deb Hericks, Craig Peterson, Priscilla Quintana, Beth Kabes, Scott Isaacson

Guests:  Freida Lange



3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

5. ESU Share Out Topics
President West
Discussion

President discussed that beginning next month we will share out wonderful things going on in each ESU.

6. Petitions and Communications to the Board
6.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

Discussion

Freida Lange, NDE was presented to review Rule 10.  REL has analyzed Rule 10 and shared some barriers they thought were important.  Rule 10 supports our accountability process.  All schools can meet Rule 10.  Rule 10 establishes a minimum of what needs to be offered, many schools do more.  The about opportunity of what  needs to be available for all students of NE.  State Board has the opportunity to say there are extra requirements needed.  Policy of the local school boards determine the actual number of credits and name the credits needed.  The difference between instructional units vs seat time.  There is no reference to seat time requirement in Rule 10. 

6.A.I. Overview of Rule 10 - Freida Lange
Attachments
6.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

ESU 10 and ESU 13 were in Washington DC for the Legislative Session.  They met will all our NE Delegates. 

7. Executive Reports
7.A. Executive Director Report
Attachments
Discussion

Executive Director reviewed his monthly power point.  ESM mediation was on September 28, 2016 and settled.  SRS development continue to find more patch needing but continue on timeline to finish Zend conversion by the end of the year.  He reviewed other state meetings that he has attended. 

7.B. Executive Committee Report
Attachments
Discussion

President reviewed discussions in committee meeting. 

7.B.I. Innovative Grants
Executive Director Ludwig
Rationale

NDE Innovation Grants

The following is a suggested project for submission:

Based upon the Pre-Application process provided through NDE on Friday, September 30, a proposed project could include a Priority Consideration of Leveraging Technology.  Other priority considerations include High Needs Students, Students in "Needs Improvement" Schools, and Focus on AQuESTT Tenets.  Within the NDE protocol, leveraging technology refers to the innovative use of technology in the classroom to support student learning...  In addition, this consideration provides for an innovative process, product, strategy or intervention that uses data platforms or technological tools to enable the development, integration, visualization and rapid analysis of data to inform instructional practice and improve education outcomes.  

Based upon this definition or description, the work designed for this project through ESUCC would provide for the continued support and development of the ADVISER and all components that are included within the infrastructure.  Key components include security/backup/portal development as well as policy/procedure development.  This provides the data platforms and technological tools such as SRS and Service Planning Software to enable the development, integration, visualization and rapid analysis of data to inform instructional practice.  The innovative use of technology in the classroom to support student learning would include the ongoing development and deployment of the BlendED Pilot as well as the scale-up of the NROC/EdReady project.  

This proposed project (Teaching and Learning:  Infrastructure and Instructional Support) would support the ongoing development of the technology infrastructure as well as support for students with high needs (SRS), general classroom support through BlendED, as well as support for college and career readiness through NROC/EdReady.  

 

Attachments
Recommended Motion

Recommend approval of the proposed Innovative Grant Project - Teaching and Learning: Infrastructure and Instructional Support

Actions Taken

Motion Passed:  Recommend approval of the proposed Innovative Grant Project - Teaching and Learning: Infrastructure and Instructional Support passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

Discussion

Executive Director discussed the Innovative Grants that was released last Friday, September 30, 2016, a proposed project could include a Priority Consideration of Leveraging Technology.  Other priority considerations include High Needs Students, Students in "Needs Improvement" Schools, and Focus on AQuESTT Tenets.  Within the NDE protocol, leveraging technology refers to the innovative use of technology in the classroom to support student learning...  In addition, this consideration provides for an innovative process, product, strategy or intervention that uses data platforms or technological tools to enable the development, integration, visualization and rapid analysis of data to inform instructional practice and improve education outcomes.  

Based upon this definition or description, the work designed for this project through ESUCC would provide for the continued support and development of the ADVISER and all components that are included within the infrastructure.  Key components include security/backup/portal development as well as policy/procedure development.  This provides the data platforms and technological tools such as SRS and implementation of Service Planning Software to enable the development, integration, visualization and rapid analysis of data to inform instructional practice.  The innovative use of technology in the classroom to support student learning would include the ongoing development and deployment of the BlendED Pilot as well as the scale-up of the NROC/EdReady project.  

This proposed project (Teaching and Learning:  Infrastructure and Instructional Support) would support the ongoing development of the technology infrastructure as well as support for students with high needs (SRS), general classroom support through BlendED, as well as support for college and career readiness through NROC/EdReady.  





8. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

A thank you note from the Tedesco family was shared.

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
Attachments
9.A.I. Approve Claims, Financials Statements, and Assets for Month of August
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of August

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of August passed with a motion by Beatty ESU 16 and a second by Tedesco ESU 11.

Discussion

Business Manager reviewed budget reports.  We did not pay any claims in September.  

9.A.II. Approval of September Expenses to be paid in October.
Committee Chair - Schnoes
Rationale

Total $591.515.88 from time period of September 1 - September 30, 2016. 

Attachments
Recommended Motion

Recommend motion to approve September expenses to be paid in October

Actions Taken

Motion Passed:  Recommend motion to approve September expenses to be paid in October with the exception of Kuder, Inc. passed with a motion by Calvert ESU 15 and a second by Tedesco ESU 11.

Discussion

Review of expenses, Kuder check will not be sent.  

9.A.III. MSA Funding Formula
Committee Chair - Schnoes
Rationale

Paul Tedesco presented a proposal for possible revision in the funding formula within the MSA.  The proposal is presented as information at this time.

Service Formula

Actions Taken

Motion Withdrawn:  Motion to recommend using 33 (base)/67(student) split at the beginning of the new contract with digital resources (Learn 360) was withdrawn by Beatty ESU 16.

Discussion

Executive Director reviewed past discussions on the funding formula used in Master Service Agreement.  

9.B. Technology Committee
Attachments
Actions Taken

Motion Withdrawn:  Motion to recommend using 33 (base)/67(student) split at the beginning of the new contract with digital resources (Learn 360) was withdrawn by Beatty ESU 16.

Motion Passed:  motion to withdraw motion passed with a motion by Beatty ESU 16 and a second by West ESU 13.

Discussion

Committee Chair reviewed discussion in committee meeting. 

9.B.I. NOC Committee Budget Request
Committee Chair - TeDurk
Rationale

Contact Person/Affiliate Chair: Brent Pickrel
Affiliate: NOC committee
Email: bpickrel@esu8.org
Phone: 402-887-5041 x1234
Contractor/Company: New Horizons
Presenter: New Horizons Video Collection
Email: BDiamond@omahanh.com
Phone: 402-331-4123
Fax Number: 402-331-4396
Address: 11422 Miracle Hills Drive Ste 200 Omaha, NE 68154
Point of Contact: Brian Diamond

Workshop Title: Online Anytime - IT Video Collection
Date of Workshop: Yearly subscription
Projected cost of workshop (include presenter fee): $3,500 - 35 licenses

How does training align with goals and mission of ESUCC and NDE?
Continual education at your fingertips provides training opportunities at the best times available for an
individual. The courses include many advanced security concepts, design and build, configuration, and
ideas of general school network environments.

 

 

 

 

Attachments
Actions Taken

Motion Passed:  Recommend approval of budget request with an approval from at majority NOC member vote passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

Discussion

Discussion regarding the NOC Committee budget request.  NOC committee is discussing video source for training purposes.  A smaller group was supposed to review some of the video available.  Training need to be properly vetted through the NOC Committee (formal motion), then on to Technology Committee for approval and ESUCC for final approval.  The new proposal from Brian is slightly higher than the original quote.  

9.C. Cooperative Purchasing Project
Attachments
Discussion

Committee Chair reviewed discussion in committee meeting. 

9.C.I. Ratification of Settlement Agreement with ESM, Inc.
Recommended Motion

I move that the council ratify the settlement agreement reached by Executive Director Ludwig on behalf of ESUCC in the federal lawsuit filed by ESM, Inc.

9.C.II. ESM Mediation Agreement
Committee Chair - Tedesco
Rationale

ESM Settlement Agreement:

     $120,000 payable October 2016

     $100,000 payable over a three year period beginning September 30, 2017 and ending September 30, 2019.


 

 

Attachments
Recommended Motion

Approve the proposed Release and Settlement Agreement with ESM be approved.

Actions Taken

Motion Passed:  Approve the proposed Release and Settlement Agreement with ESM be approved. passed with a motion by West ESU 13 and a second by Calvert ESU 15.

Discussion

ESM Mediation was held on September 28, 2016.  ESM settlement agreement of $220,000/no interest over a four year period - $120,000 the first year, the remaining $100,000 to be divided over the following three years with no interest accrued by September 30 each year.   

9.C.III. Consent Items
Committe Chair Tedesco
Rationale

Contracts to be approved.

9.C.III.a. Approve Lighting Ballast contract with Voss Lighting
Committee Chair - Tedesco
Attachments
Recommended Motion

To Approve contract with Voss Lighting, contract has received favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To Approve contract with Voss Lighting, contract has received favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by Bell ESU 10 .

9.D. PD Leadership Committee
Attachments
Discussion

Committee Chair reviewed discussions in committee meeting. 

9.E. Special Populations Committee
Attachments
Discussion

Committee Chair reviewed discussions in committee meeting. 

9.F. Legislative Committee
Discussion

Committee Chair reviewed discussions in committee meeting. 

10. New and Miscellaneous Business
10.A. Best Practices Discussion
President Jeff West
11. Unfinished Business
11.A. Bylaws & Policy Review
ESUCC President - Jeff West
11.B. Strategic Planning Process
11.B.I. ESUCC/NDE Collaboration Meeting - October 5, 2016
President West
Rationale

ESUCC/NDE October 5, 2016

Discussion

Recess to ESUCC/NDE Collaboration at 10:00 am

12. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment. 

13. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

14. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 2:56 passed with a motion by Polk ESU 07 and a second by Bell ESU 10 .