ESU Coordinating Council
October 04, 2016 1:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair Schnoes
Discussion

Call to order at 1:05 PM.

Staff:  David Ludwig, Deb Hericks, Priscilla Quintana

3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of August
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of August

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of August passed with a motion by Calvert ESU 15 and a second by Tedesco ESU 11.

Discussion

Business Manager reviewed budget reports.  We did not pay any claims in September.  

3.B. Approval of September Expenses to be paid in October.
Committee Chair - Schnoes
Rationale

Total $591.515.88 from time period of September 1 - September 30, 2016. 

Attachments
Recommended Motion

Recommend motion to approve September expenses to be paid in October

Actions Taken

Motion Passed:  Recommend motion to approve September expenses to be paid in October with the exception of Kuder, Inc. passed with a motion by Erickson ESU 17 and a second by Calvert ESU 15.

Discussion

Review of expenses, Kuder check will not be sent.  

3.C. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Discussion

Executive Director, Business Manager and Executive Secretary reviewed budget reports.  

3.D. APA Budget Filling
Committee Chair - Schnoes
Attachments
Discussion

ESUCC Budget has been filed with the Auditor (APA).  

3.E. Long term budget goals
Executive Director Ludwig
Rationale

Core Service Funding

ESUCC Funding

Program Expansion

State Audit

 

Discussion

Executive Director reviewed long term budget goals.  

3.F. Unico Insurance Policy Review
Committee Chair - Schnoes
Attachments
Discussion

Executive Director discussed that we are still researching cyber risk and data.  

3.F.I. Cyber Risk Coverage (Data Defender and/or Network Defender)
Executive Director Ludwig
Rationale

Data Defender - $342/year

Network Defender - $300/year

Attachments
3.G. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

MSA 2017-2018

3.G.I. NWEA
Committee Chair - Schnoes
Rationale

ESU Administrators are encouraged to visit staff regarding training needs for the 2017-18 year.  Names for facilitators/trainers will need to be finalized when the Master Service Agreement is approved in March 2017.  

Discussion

ESU Administrators are encouraged to visit staff regarding training needs for the 2017-18 year.  Names for facilitators/trainers will need to be finalized when the Master Service Agreement is approved in March 2017.  




3.G.II. MSA Funding Formula
Committee Chair - Schnoes
Rationale

Paul Tedesco presented a proposal for possible revision in the funding formula within the MSA.  The proposal is presented as information at this time.

Service Formula

Actions Taken

Motion Passed:  Motion to recommend using 33 (base)/67(student) split at the beginning of the new contract with digital resources (Learn 360) passed with a motion by West ESU 13 and a second by Erickson ESU 17.

Discussion

Executive Director reviewed past discussions on the funding formula used in Master Service Agreement.  

3.G.III. AESA Dues
Rationale

Currently, AESA dues are included within the ESUCC Budget.  Should this service be included within the Master Services Agreement?  The following is a breakdown of costs per ESU:

Attachments
Discussion

Executive Director reviewed the AESA dues that are currently paid from ESUCC.  Is this something could be added to the Master Service Agreement.  

4. Next Meeting Agenda Items
Committee Chair Schnoes
5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn at 1:57 PM passed with a motion by Tedesco ESU 11 and a second by Calvert ESU 15.