ESU Coordinating Council
October 04, 2016 4:00 PM
Coop Committee Meeting
1. Call to Order
Committee Chair - Paul Tedesco
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 4:05 PM. 

Staff:  David Ludwig, Craig Peterson, Priscilla Quintana, Deb Hericks

2. Roll Call
Committee Chair - Paul Tedesco
3. Agenda Item
Committee Chair - Paul Tedesco
3.A. ESM Mediation Agreement
Committee Chair - Tedesco
Rationale

ESM Settlement Agreement:

     $120,000 payable October 2016

     $100,000 payable over a three year period beginning September 30, 2017 and ending September 30, 2019.


 

 

Attachments
Recommended Motion

Approve the proposed Release and Settlement Agreement with ESM be approved.

Actions Taken

Motion Passed:  Approve the proposed Release and Settlement Agreement with ESM passed with a motion by Mowinkel ESU 08 and a second by West ESU 13.

Discussion

ESM Mediation was held on September 28, 2016.  ESM settlement agreement of $220,000/no interest over a four year period - $120,000 the first year, the remaining $100,000 to be divided over the following three years with no interest accrued by September 30 each year.   

3.B. Coop Data
Executive Director Ludwig
Rationale

2016 Annual Buy vs Year Round Catalog Comparison's

Attachments
Discussion

Project Director Peterson presented a spreadsheet comparison of annual buy vs year round catalog.  Staff is going through and verifying data to make sure complete and accurate.  

3.C. Consent Items
Committe Chair Tedesco
Rationale

Contracts to be approved.

3.C.I. Approve Lighting Ballast contract with Voss Lighting
Committee Chair - Tedesco
Attachments
Recommended Motion

To Approve contract with Voss Lighting, contract has received favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To Approve contract with Voss Lighting, contract has received favorable review by ESUCC attorney. passed with a motion by Calvert ESU 15 and a second by West ESU 13.

3.D. Program Updates
Committee Chair - Paul Tedesco
3.D.I. Annual/Paper Buy
Committee Chair - Paul Tedesco
Rationale

Discussion

Project Director reviewed the progress of the upcoming paper and annual buy.  He has blocked out the timeframe for trainings by regions during January and February.  

3.D.II. AEPA
Committee Chair - Paul Tedesco
Discussion

AEPA Winter Conference is in Atlanta, they have requested the Project Director to come a day early to meet with Executive Board.  

3.D.III. Program Yearly Review
Committee Chair - Tedesco
Rationale

Discussion

Project Director reviewed the links provided for program yearly review. Discussed overall lower revenue than average but believe we are headed in the right direction with continued adding services in the Market Place and increased training/communication.  

3.E. Future Efforts
Committee Chair - Paul Tedesco
3.E.I. Advisory Meeting September 2016
Rationale

Meeting Agenda/Minutes

Discussion

Advisory Committee meeting was held September 30, 2016.  Good reports from committee.  Sorting options would be a concern but hoping to add more features to help.  Possibility to also create a report that would help with this process.  Millard Public Schools is interested and ESU 3 is considering a change in their process.  Communications with OPS regarding their process.  Grand Island is going to move forward with a punch-out catalog through the Market Place.

3.F. Statewide Communications
Committee Chair - Paul Tedesco
3.G. Coop Strategic Plan
Committe Chair Tedesco
Rationale

Coop Strategic Plan

Action Items that came out of the Strategic Plan

  1. Contract agreement for non-ESU participants.
  2. Describe how Coop does bidding, can be added to language of school board policies to include Coop.
  3. ESUCC will need to change policy on how to advertise for bids to include website advertising.  Need to repeal/rescind old requirement and implement new policy.
  4. Process for verification of entities that ESUCC can serve.  Send to attorney for review to determine if legal entity before proceeding with inter-local.
  5. Draft and approve talking points for ESU Administrators to utilize with School and other members.
  6.  Review growth of Coop Annually
  7. Create Survey for Schools/Members
  8. Create Survey for Vendors
  9. Create Marketing flyer for Coop
  10. Continue to pursue new contracts
  11. Continue to Market Coop at Conferences

Discussion

Coop Strategic Plan Action Items that came out of the Strategic Plan: - Contract agreement for non-ESU participants. - Describe how Coop does bidding, can be added to language of school board policies to include Coop. - ESUCC will need to change policy on how to advertise for bids to include website advertising. - Need to repeal/rescind old requirement and implement new policy. - Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local. - Draft and approve talking points for ESU Administrators to utilize with School and other members. - Review growth of Coop Annually - Create Survey for Schools/Members - Create Survey for Vendors - Create Marketing flyer for Coop - Continue to pursue new contracts - Continue to Market Coop at Conferences

4. Next Meeting Agenda Items
Committee Chair - Paul Tedesco
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair - Paul Tedesco
Actions Taken

Motion Passed:  Motion to adjourn at 4:41 PM passed with a motion by West ESU 13 and a second by Calvert ESU 15.