ESU Coordinating Council
November 16, 2016 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
November 16, 2016

ESUCC Board Meeting

ESU No. 3
6949 South 110th Street
LaVista, NE

NO DL available

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM.

Staff:  David Ludwig, Deb Hericks,, Craig Ludwig, Priscilla Quintana, Scott Isaacson

Guests:  Dr Blomstedt, Freida Lange, Mike Delaney, Deb Paulman, Gregg Robke (for Jon Fisher)






3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Lofquist ESU 09 and a second by Uhing ESU 01.

5. ESU Share Out Topics
President West
5.A. ESU Presentations
President West
Rationale

ESU Presentations/Contact Information

6. Petitions and Communications to the Board
6.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

6.A.I. Commissioner Blomstedt - Overview of Biennial Budget/Legislation
Commissioner Blomstedt
Discussion

Commissioner Blomstedt was present to discuss the biennial budget and legislative session.  Commissioner will be going to Washington to met with the Trump transition team.  NDE has been working on their new ESSA plan.  Commissioner appreciates the partnership with ESUs.  There is uncertainty on the changes that will happen come January with new federal leadership. 



6.A.II. Legislation/NE Loves Public Schools - Mike Delaney
NCSA Director - Mike Delaney
Discussion

Mike Delaney, NCSA was present to discuss legislation and NE Loves Public Schools.  NCSA is proud to work with the ESUCC administrators.  The Speaker and the Education chair will both be new his year and will play an important role for us.  Please contact each Senator and ask for stable leadership in committees.  Retirement is stable - 82% funding ratio and climbing, no arch is expected.  We need to have all groups working together - NDE, ESUCC, NCSA, NSEA, NASB, etc.  - no one group standing alone.  There is a group of each stakeholder that meet on a regular basis to discuss issues.  NE Loves Public Schools is a good source for marketing our purpose.  They are out to help promote public schools, ESU, to get their voice heard.  Get "OUR" stories to them to help promote. 

6.A.III. Overview of Rule 10 - Frieda Lange/Karen Haase
President West
Attachments
Discussion

Frieda Lange/Karen Haase were present to continue discussion regarding Rule 10.  Purpose of Rule 10 is assure equity of opportunities, encourage quality learning, and support accountability.  Rule 10 is about the opportunities a school must make available for all students.  High School graduation requirements make this available for our students.  Competency base education/performance based courses are already within Rule 10.  As long as there is a certificated educator connected to activity/course in order to qualify.  Instructional Units must be on a school schedule, but school can accept credit for individual student based on local policy.  Blended opportunities need to including gating and sequencing. 

6.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

President discussed AESA and representative who will join us in January. 

7. Executive Reports
7.A. Executive Director Report
7.A.I. AESA and State Executive Leaders
Executive Director Ludwig
Attachments
Discussion

Executive Director discussed the AESA State Exec Meeting was held in DesMoine, Iowa.  AESA redesign document is attached, for review before Joan Wade's visit to our January meeting.  How do we (ESUs, AEAs, etc.) market ourselves nationwide as well as locally?  We need to be more active and engaged at both levels.  How to build more capacity with less funds.  The AESA State Execs will be meeting face to face twice a year and via Zoom on a monthly basis.   

7.A.II. NATA (Nebraska Association of Technology Administrators)
Executive Director Ludwig
Discussion

Executive Director and Technology Director met with the NATA (Nebraska Association of Technology Administrators).  This group wants to work more closely with the ESUCC in order to help each other out. 

7.A.III. NITC GIS Software
Executive Director Ludwig
Rationale

From: Rolfes, Tom <Tom.Rolfes@nebraska.gov>
Date: Mon, Nov 14, 2016 at 3:39 PM
Subject: NebraskaMAP
To: "Dave Ludwig (dludwig@esucc.org)" <dludwig@esucc.org>

Dave

The NebraskaMAP website (https://www.nebraskamap.gov/nemap/) was launched about a month ago, and Nathan Watermeier (NITC GIS Manager) and Jeff Timm (GIS analyst) have been making significant progress working with state agencies and some political subdivisions.

As of now, most of the featured datasets are more beneficial for people who have and constantly work with GIS software.

For you and I, the laypersons, we will have to wait for web-based GIS viewers to allow us to interact with the data layers. (Several of the Nebraska Game and Parks Commission maps already include a viewer)

When we sit down in December, Nathan will be able to demonstrate what’s possible with GIS, and then listen to your brainstormed suggestions about education-related projects and data mash-ups.

The ESU boundary and voting precinct data is already a hot button with ESU 7.

Here is a quick list of some of the other things I’ve been thinking about:

1.       GIS map of the 300 WAN transport circuits belonging to K-12 school districts, showing providers, locations, bandwidths, and cost per Mbps;

2.       GIS map of the 245 school district boundaries

3.       GIS map of the 17 ESU boundaries and school district parcels

4.       GIS heat map showing student population densities in Nebraska, trending over time

5.       GIS map showing E-rate discounts (e.g. 50%, 60%, etc…) by school district

6.       Etc….

Discussion

Executive Director discussed the NITC GIS Software.  This would be the group who did the state wide ESU maps.  Discussion with Tom Rolfes discussed their website and the possibilities of what this website can do for us.  We can work with them to get more maps that we need - political/election districts boundary's, early childhood, etc.  More information to follow. 

7.B. Executive Committee Report
Attachments
Discussion

President reviewed discussion in committee.  Executive Director discussed the Innovative Grant and shared the project summary for the per-application process.  Reviewed the five areas of need/support of our grant.  We will move forward to complete the full application process.  Our grant is more service/support based than personnel.  We will work with legal to write a intellectual property policy/procedure.  Executive Director discussed the procedure manuals of the projects.  We will have the first reading in January and with approval in February. 

8. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee Chair reviewed the reports with Board. 

9.A.I. Approve Claims, Financials Statements, and Assets for Month of October
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of October

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of October passed with a motion by Schnoes ESU 03 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed budget reports with committee. 

9.A.II. Approval of October Expenses to be paid in November
Committee Chair - Schnoes
Rationale

October 7 - November 11, 2016 - Total expenses $287,599.87.

Attachments
Recommended Motion

Recommend motion to approve October expenses to be paid in November

Actions Taken

Motion Passed:  Recommend motion to approve October expenses to be paid in November passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed October expenses with committee. 

9.A.III. Recommend approval of December Claims as approved by Executive Director
Committee Chair - Schnoes
Rationale

Recommend approval of December Claims as approved by Executive Director to be approved by ESUCC Board in January. 

Recommended Motion

Recommend approval of December Claims as approved by Executive Director

Actions Taken

Motion Passed:  Recommend approval of December Claims as approved by Executive Director passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .

9.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed the discussions in committee.  SEC is requesting comment on ERATE availability for students at home.  Office of CIO is discussing the possibility of becoming the statewide contract holder, they would in turn invoice schools.  NOC had a great meeting last week.  They do not have by-laws and will be working on them throughout this year. 

9.B.I. Approval of NOC request
Committee Chair - TeDurk
Rationale

Re: [ESU Administrators] Schedule for ESUCC Committee/Board Meeting

The NOC recommends the ESUCC Technology Council designate single sign-on hosting as a NebraskaCloud service, separating the responsibilities of the ESUCC from the duties/responsibilities of the ESU-NOC members and focus in two areas:  

1) ESUCC to provide a Central IdP Proxy for statewide use and
2) ESUs/consortia provide regional IdP services or assist district to integrate local account directories
ESU-NOC and/or subcommittee will develop an action plan to describe any project steps and timelines.

NebraskaCloud SSO Hosting

 

A motion to present the recommendation as worded to the ESUCC Tech Committee was made by Jim Hopkins and seconded by Andy Boell.  Upon a verbal consensus vote the motion passed unanimously.

Dr. Ted DeTurk, Administrator
Educational Service Unit 2
Committed to Quality Service
 

Recommended Motion

Recommend approval of NOC recommendation to designate single sign-on hosting as a Nebraska Cloud service in these two areas: 1) ESUCC to provide a Central IdP Proxy for statewide use and
2) ESUs/consortia provide regional IdP services or assist district to integrate local account directories
ESU-NOC and/or subcommittee will develop an action plan to describe any project steps and timelines

Actions Taken

Motion Passed:  Recommend approval of NOC recommendation to designate single sign-on hosting as a Nebraska Cloud service in these two areas: 1) ESUCC to provide a Central IdP Proxy for statewide use and 2) ESUs/consortia provide regional IdP services or assist district to integrate local account directories ESU-NOC and/or subcommittee will develop an action plan to describe any project steps and timelines passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

Committee Chair reviewed the diagram for the NebraskaCloud SSO (single sign on) Hosting.  The NOC group realize that Technology Director has most knowledge but realize that they need to step in and help him by being more active in helping schools before they go to directly to the Technology Director. 



9.C. Cooperative Purchasing Project
Attachments
Discussion

Committee Chair reviewed discussion in committee.  Please share reports with schools.  We save on an average of 33% by using the annual buy.  Discussion we be forthcoming regarding the vendor fee we charge. 

9.C.I. Consent Items
Committe Chair Tedesco
Rationale

Contracts to be approved.

Actions Taken

Motion Passed:  Motion to approve consent items - Seesaw and IXL contracts with appropriate legal approval passed with a motion by Tedesco ESU 11 and a second by Calvert ESU 15.

9.C.I.a. Approve SeeSaw Special Buy contract for student eportfolio.
Committee Chair Tedesco
Rationale

Seesaw is a student eportfolio that schools are utilizing for collection and portfolio creation.  Recommendation for statewide pricing came from ESU 10.

Attachments
Recommended Motion

To Approve contract with SeeSaw, upon contract receiving favorable review by ESUCC attorney.

9.C.I.b. Approve IXL Learning Special Buy contract
Rationale

IXL is a Math, Language Arts, Science, Social Studies Pre-K - 12 standards-aligned curriculum resource.  Recommendation for statewide pricing came from ESU 10.

Attachments
Recommended Motion

To Approve contract with IXL Learning, upon contract receiving favorable review by ESUCC attorney.

9.D. PD Leadership Committee
Attachments
Discussion

Committee Chair reviewed discussions in committee..  Jim Knight will be presenting in January.  NDE will be providing VST training on December 1-2.  Larianne Polk reviewed the Service Matrix Plan and how it links with AQuESTT. 

9.E. Special Populations Committee
Rationale

Behavioral Health Survey Results

Attachments
Discussion

Committee chaired reviewed discussion in committee.  Behavioral Health committee will continue to find time to meet to discuss survey.  They will be having a summit of all stakeholders to get everyone one going the same direction so not to waste resources.  The summit will be simulcasted to three locations.  SLP shortage continues to be discussed for options to help facilitate this shortage.  Updates on SRS and AAP process, hoping to finish Zend Conversion by the end of the month. 

9.F. Legislative Committee
Rationale

Haase_TIF_Presentation_Recording

Attachments
Discussion

Committee Chair shared discussion in committee.  They had presentations from KSB on TIF, Open Sky, and Bromm and Associates.  TIF discussion was recorded and available for review.  Discussion on projections on upcoming legislative season.  We will focus on efficiency this year.  The ESU day will be held on February 23, 2016 from 10:00-1:00PM. 

10. New and Miscellaneous Business
10.A. Best Practices Discussion
President Jeff West
11. Unfinished Business
11.A. Bylaws & Policy Review
ESUCC President - Jeff West
11.A.I. Procedural Review - Projects/Affiliates
President West
Rationale

Coop Procedure Manual

PDO Affiliates

BlendEd/Distance Education

SRS Procedural Manual

11.B. Strategic Planning Process
12. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

13. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

14. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:15 AM passed with a motion by Schnoes ESU 03 and a second by Bell ESU 10 .