ESU Coordinating Council
November 15, 2016 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12;00 PM

Staff:  David Ludwig, Priscilla Quintana, Deb Hericks


2. Roll Call
3. ESUCC Timeline
President West
Rationale

ESUCC Timeline

4. Agenda Item
Chair of Committee
4.A. Innovative Grants - Data-Driven Ecosystem Enhancing Teaching and Learning
Executive Director Ludwig
Rationale

NDE Innovation Grants

Attachments
Discussion

Executive Director shared the updates on the Innovative grant applied for by the ESUCC entitled Data-Driven Ecosystem Enhancing Teaching and Learning.  The staff will be working on the full grant application due December 14, 2016.  Request a new letter from NDE stating that we qualify.  Include Blended, SLDS, EAP, VST personnel into the in kind process.  The ESUCC Board to sign a letter of support for our submission.  Executive Director to gather other letters of support from schools and partners. 

4.B. ESUCC/NDE Planning Session Follow-up
President West
Rationale

ESUCC_NDE_100516

Discussion

Executive Director discussed the results form the collaboration meeting in October.  Executive Committee to discuss where to go in April - what data to use, etc.   

4.C. Late Fee Policy
President West
Rationale

Late Fee Policy

The ESUCC has in the past years experienced late payments of invoices.  The Policy will provide further direction for ESUCC staff. 

Steve Williams will be available for further discussion.

Discussion

Executive Director and Steve Williams, KSB School Law reviewed the Late Fee Policy.  Do we want this as a policy or include in the MSA agreement?  Late Fee needs to be included in all contracts/agreement.  NDe needs to be the contact for the Attorney General.  Discussion with Commissioner, ESUCC will provide a letter to the Commissioner. 

4.D. Proprietary Rights/Intellectual Property
President West
Rationale

Copyrights and Patents - draft

Discussion

Executive Director discussed the need for to have a proprietary rights and intellectual properties policy/procedure prior to the beginning of the SIMPL process. Have legal provide a draft policy/procedure. 

4.E. NESUBA
President West
Rationale

From:  Jim Luebbe<jluebbe@nasbonline.org>

David,

I'm attaching a copy of the minutes of last November's NESUBA meeting which lists the members that were present.  Each ESU board is actually allowed to send any 2 board members as voting representatives to the meeting, but the attendees are generally the same people from meeting to meeting.

Jim

Attachments
Discussion

Executive Director will be meeting with NESUBA during NASB Conference.  We can use NESUBA as an advisory to our Board.  Do we need to a needs assessment of our ESU Boards on their needs. 

4.F. ESUCC Programs/Affiliate Procedures
President West
Rationale

Coop Procedure Manual

PDO Affiliates

BlendEd/Distance Education

SRS Procedural Manual

 

Discussion

Executive Director discussed the procedure manual developed by each project.  January we will have the first reading with the approval in February. 

4.G. ESUCC/KSB Trainings for 2016-2017
President West
Rationale

ESUCC/KSB Training 2016-2017

editable - KSB Flyer

Business Practices (FLSA and new hire rules for Obamacare)
Thursday, September 22, 2016 - 9:00-12:00 Central- completed

Annual Title IX Training (Same training as provided October 2015)]
Thursday, October 20, 2016 - 1:00-4:00 p.m. Central - completed

Student Discipline
Tuesday, November 29, 2016 - 9:00-1:00 p.m. Central

SPED Law
Tuesday, November 29, 2016 - 1:00-3:30 p.m. Central

Student Discipline/Bullying
Thursday, February 9, 2016 - 9:00-12:00 p.m. Central

 

It would be beneficial to begin discussing needs for the 2017-18 year beginning January 2017.  

Attachments
Discussion

Executive Director reviewed the schedule for KSB training.  Next training to be held on November 29. 

4.G.I. Obamacare Paperwork Webinar
Executive Director Ludwig
Recommended Motion

Recommend to approve the addition of Obamacare webinar

Discussion

Executive Director ask if there would be interest in another webinar on Obamacare Paperwork?  Get a summary from KSB for ESUs to share with their schools to find out interest level. 

4.H. NCSA ESU Administrator Standards and Evaluation
President West
Rationale

Are there considerations for changes and/or revisions?

Attachments
Discussion

Executive Director reviewed the NCSA ESU Administrator Standards and Evaluation tool that was created by Rachel Wise, NDE.  

4.I. Executive Director Evaluation (Draft available in January)
President West
Rationale

Executive Director Appraisal - Blank

Discussion

President will begin to work on Executive Director appraisal in January. 

5. Next Meeting Agenda Items
Discussion

Change late fee to ESU accreditation/accountability.


Do a needs assessment on KSB trainings in Feb/March. 



6. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 12:52 PM passed with a motion by Schnoes ESU 03 and a second by Polk ESU 07.