ESU Coordinating Council
January 04, 2017 10:00 AM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
Discussion

Call to order at 10:00 AM.

Staff:  David Ludwig, Deb Hericks, and Beth Kabes


3. Agenda Item
Chair of Committee
3.A. Tech Plan
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

Discussion

The Technology Director reviewed the Tech Plan.  We have slow steady progress.  

3.A.I. ADVISER Update
Scott Isaacson
Discussion

Forty-Nine districts have secret and key, twenty-seven are actively publishing to the data store.  Infinite Campus is close to being certified.  There is work to be done once the data is published. Discussions regarding the Student Management Systems (SMS) and how their progress is going with getting certified. 

3.A.II. Single Sign On Update
Committee Chair - Deturk
Discussion

Technology Director discussed that sixty three districts are on the single sign on component.  Some districts want to use the portal ahead of the ADVISER portion.  They are starting to distribute the work that was voted on by NOC to help distribute the workload for the Technology Director. 

3.A.III. Backup System Update
Discussion

Technology Director discussed that the equipment has been installed and being replicated in both Lincoln and at ESU #3.  Very happy with the system so far.  Matt Echkert from NDE also helps with the system. 

3.A.IV. K12 Federation Update
Discussion

Technology Director discussed that there isn't much change with the K-12 Federation.  The Technology Director has been asked to be a part of an Advisory Committee.  Access for Learning and the IMS Global standards have been written.  There are some educational districts interested in joining this federation. 

3.A.V. Tech Plan Update
Discussion

Technology Director reviewed the Tech Plan spreadsheet.  He continues to update the pan as needed.  Connecting the ADVISER districts, needs some work to continue to get schools on board. 

3.A.VI. SRS Technology Update
Scott Isaacson
Discussion

Technology  Director gave an update on the SRS Technology.  Mindshine has completed their work on Zend 1.  Programmer and SRS Director are doing some significant testing at this time.  The AAP site is also update as they move forward.  This project is included in the Innovation Grant request.  There is high interest to get the SRS onto the Dashboard.  Hopefully this will be done during the Spring and available by the beginning of the next school year.

3.B. NOC Training Request
Committee Chair - TeDurk
Attachments
Actions Taken

Motion Passed:  Motion was made to remand training back to the NOC Committee for them to follow proper vetting procedures and to align appropriately to the statewide initiatives passed with a motion by Uhing ESU 01 and a second by West ESU 13.

Discussion

The Technology Committee discussed the NOC Training requests.  The NOC Committee did not have a formal vote for this training.  Ron Cone said that there should be a focus that are more mission critical to the statewide focus.  Have Technology Director to lead the process and tell the Board what they need to be trained, like Global IMS etc.  There is a process to be followed and need each affiliate to follow that process to bring training forward. 

3.C. NOC By-Laws
Committee Chair - TeDurk
Rationale

Mission/Vision:

Description:  NOC supports the extensive communications network within and among the ESUs and school districts.  NOC provides network security and protocols for their districts and ESUs and ensures the communications network for distance education, internet, email, and internet protocol phones are functioning and secure. Statewide, this group establishes common frameworks and capacities for assisting one another to help ensure the education network functions well.

Leadership:  Chair and Recorder and Liaison

Annually - Recorder becomes the chair and re-elect a new recorder

Discussion

Technology Chair and Executive Director will work with NOC Chair to schedule.

3.D. BlendEd/Distance Education Procedural Manual - First Reading
Committee Chair - TeDurk
Rationale

BlendEd/Distance Education Procedural Manual

Discussion

Executive Director discussed the BlendEd/Distance Education Procedure Manual.  BlendEd/Distance Education director reviewed the manual with the committee.  This document outlines what currently happens for BlendEd and Distance Education.  President West commended the group on their work.  Discussion was had to have other affiliate members read and add comments to this documents. 

3.E. Staff Reports
Chair of Committee
3.E.I. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Technology Director report throughout agenda.

3.E.II. Beth Kabes
Beth Kabes
Attachments
Discussion

BlendEd/Distance Education Director reviewed her report with the Committee.  She has finished visiting all 25 of the BlendEd Pilot Schools.  She is combining the information statements/evidence gathered throughout those meetings.  She will visit each school again second semester and will continue to gather information to use for training.  She also gathered photos and video for each site and will be using those as observation tools.  Sixty one teachers, 2,150 students and 115 courses are being taught by the BlendEd Pilot project. The pilot is a two-year program with the hope that the Lighthouse Teachers will use this information within their school.  There will begin to find the second cohort of teachers to go through this pilot.  The ESU coaches are invited to go with the Director when she visits a school.  She will continue to promote and market BlendEd and Distance Education across the state and at national conferences.  Staff Development has request her to present at their meeting in January.  EdREady/NROC: 4,368 students are actively enrolled, 5,283 student enrollments are active in goals, 2,196 active goals in EdReady, 5,104 students have completed at least one goal,  3,185 students have improved on a goal, and 525 teachers have an account in EdReady.  Director is working with Evan Abbey from Iowa on what/how we can collaborate with each other. 

3.E.III. Rhonda Eis
Rhonda Eis
Attachments
Discussion

Not present for meeting due to family death.  Continue to work with Learn360 on a new contract as well as working to align it to our fiscal year.  This contract will need to be approved before the Master Service Agreement is approved.  Committee has requested a report on statistics statewide over the past year as well as the cost from past years. 

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 10:59 PM passed with a motion by West ESU 13 and a second by Lofquist ESU 09.