ESU Coordinating Council
January 04, 2017 11:00 AM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 11:00 AM

2. Roll Call
3. ESUCC Timeline
President West
Rationale

ESUCC Timeline

4. Agenda Item
Chair of Committee
4.A. Innovative Grants - Data-Driven Ecosystem Enhancing Teaching and Learning
Executive Director Ludwig
Rationale

NDE Innovation Grants

Attachments
Discussion

Executive Director reviewed the Innovative Grant that we applied from NDE.  Should be notified by this Friday whether or not grant was received.  We hired a grant writer to help write the final grant.  The full grant application is attached for your review. 

4.A.I. Long Term Project Plan
Executive Director Ludwig
Attachments
Discussion

Executive Director reviewed his Budget Overview.  He shared some concerns that he has regarding Rule 84, is it time to start reviewing this rule?  He also gave the definition for Core Services and do we need to review and refine this definition.  Do we restructure around state-wide initiatives?  How long will these statewide initiative be around?  He also reviewed the components of the MOU with NDE (six areas are covered in the MOU) and MSA with ESUs.  The Executive Director also discussed how the Innovative Grant plays into the work we do with NDE and ESUs.  He also discussed the budget shortfall that is currently impacting budget including property taxes.  The Committee asked that he continues to add more statistics to the overview in case we need to adjust our budget in the future.  Possibility of doing a school needs assessment to see where needs of schools reside. 

4.B. AESA Redesign
Executive Director Ludwig
Attachments
Discussion

Joan Wade will be present tomorrow to discuss the AESA redesign. 

4.B.I. ESU Redesign
Executive Director Ludwig
4.B.II. Data (Bright Bytes)
Executive Director Ludwig
Discussion

Executive Director has been having discussion with BrightBytes regarding redesign and the possibility of going through own process. 

4.C. AESA: Federal Advocacy Survey
President West/Executive Director
Attachments
Discussion

Executive Director discussed the AESA Federal Advocacy Survey.  Complete at State level and if administrators would send their thoughts to Executive Director.   This will be used to guide the discussions in February. 

4.D. ESUCC Programs/Affiliate Procedures - First Reading
President West
Rationale

Coop Procedure Manual

PDO Affiliates

BlendEd/Distance Education

SRS Procedural Manual

 

Discussion

Executive Director discussed each project procedural manual.  Tech Committee suggested that Administrators share with their staff and also the affiliates. 

4.E. ESUCC/PDO Two Year Calendar
President West
Rationale

MAKE SURE YOU ARE ON THE PAGE TAB "2017-2019"

ESUCC PDO Calendar TwoYr

Review January and February with "Final Approval" in March.

Discussion

President discussed the two-year calendar, please review and give recommendations to the Executive Director. 

4.F. Intellectual Property and Copyright Policy - DRAFT
President West
Rationale

Intellectual Property and Copyright Policy

Discussion

Reviewed the draft of the Intellectual Property and Copyright Policy and let Executive director know of concerns.

4.G. ESUCC/KSB Trainings for 2016-2017
President West
Rationale

ESUCC/KSB Training 2016-2017

editable - KSB Flyer

Business Practices (FLSA and new hire rules for Obamacare)
Thursday, September 22, 2016 - 9:00-12:00 Central- completed

Annual Title IX Training (Same training as provided October 2015)]
Thursday, October 20, 2016 - 1:00-4:00 p.m. Central - completed

Student Discipline
Tuesday, November 29, 2016 - 9:00-1:00 p.m. Central

SPED Law
Tuesday, November 29, 2016 - 1:00-3:30 p.m. Central

Student Discipline/Bullying
Thursday, February 9, 2016 - 9:00-12:00 p.m. Central

 

It would be beneficial to begin discussing needs for the 2017-18 year beginning January 2017.  

Attachments
Discussion

Executive Director reviewed the schedule for KSB training.  Discussed doing a needs assessment for KSB trainings.  Ask KSB what is all available through them for other topics.

4.G.I. KSB Needs Assessment
Executive Director Ludwig
4.H. NE 150 Celebration
Rationale

NE 150 Celebration Info Needed

As we have discussed in the past, NE 150 Celebration will be giving each 4th Grade Teacher/Student a Stand Bear book and each 5th Grade Teacher/Student a NE Atlas this upcoming school year.  As you know, we were asked to help distribute these materials to each of our schools.  They are in the process of gathering the needed information for the delivery of these materials and I need some help from you to fill out the information.  I have created a Google Spreadsheet to gather this information, please fill in your information for me:
  • Shipping addresses for each of the ESUs. Please verify information is correct as well as the contact information if you would like it to be someone else
  • Numbers for how many of the Stand Bear books to ship to each ESU location. Please add the numbers for your ESU
    • So, how many 5th graders (this year's 4th graders) and 5th grade teachers will be at ESU 1, ESU 2 and so on.
  • What is the best date to have the books arrive at the ESUs so teachers can pick them up and start lesson planning? June 1? July 1? Mark the column for best delivery
  • We will also need this same information for the Nebraska Atlases, just a different grade. How many Atlases should be shipped to each ESU location for next year's 4th grade students (this year's 3rd graders) and 4th grade teachers at ESU 1, ESU 2 and so on. Please add the numbers for your ESU

Discussion

Please fill in the the spreadsheet with each ESU for counts. 

4.I. Executive Director Evaluation (Draft available in January)
President West
Rationale

Executive Director Appraisal - Blank

Discussion


4.J. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

Master Service Agreement 2017-2018

4.J.I. Accreditation/Accountability
Executive Director Ludwig
4.K. NWEA: Omaha Archdiocese
Executive Director Ludwig
Discussion

The Archdiocese would like to participate in getting some people trained. 

4.L. Perry Policy Manuals
President West
Rationale

 
Dave and Deb,
 
I just got off the phone with Greg Perry. As you may recall, Greg has written policy manuals for ESUs.
 
Several of our ESUs are interested in purchasing an update to their original policy manual purchase. Others, like me, are interested in an initial purchase.
 
I would like to chat about this with the group.
 
Here is what Greg has for a cost: $2,000 if this is an "initial purchase." If you already have his policy manual, the cost will be $1,000. 
 
One last question for the group: Do they want to wait until the end of this legislative session to get the latest "updates" or purchase now?
 
Thank you, and I hope you had an enjoyable break. I know you earned it!
 
Sincerely,
 
Kraig Lofquist

5. Next Meeting Agenda Items
6. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 12:04 PM. passed with a motion by Schnoes ESU 03 and a second by Polk ESU 07.