ESU Coordinating Council
January 04, 2017 12:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12:09 PM.

Staff:  David Ludwig, Deb Hericks, Priscilla Quintana


2. Roll Call
Committee Chair Schnoes
3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of November
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of November and December

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of November passed with a motion by Mowinkel ESU 08 and a second by Erickson ESU 17.

Discussion

Committee Chair reviewed the November financial statements. 

3.B. Approval of November Expenses paid in December.
Committee Chair - Schnoes
Rationale

Total disbursements are $151,051.37

Attachments
Recommended Motion

Recommend motion to approve November expenses paid in December

Actions Taken

Motion Passed:  Recommend motion to approve November expenses paid in December passed with a motion by Erickson ESU 17 and a second by West ESU 13.

Discussion

Committee chair reviewed the December expenses that were paid before Holiday Break.

3.C. Approval of December Expenses to be paid in January.
Rationale

Total disbursements are $140,036.65.

Attachments
Recommended Motion

Recommend approval of December expenses to be paid in January

Actions Taken

Motion Passed:  Recommend approval of December expenses to be paid in January passed with a motion by West ESU 13 and a second by Tedesco ESU 11.

Discussion

Committee chair reviewed the December expenses to be paid. 

3.D. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Discussion

Committee Chair reviewed the discussion in the monthly Budget Meeting. 

3.E. ESUCC State Audit
Committee Chair Schnoes
Rationale

The 2015-2016 Audit began on December 14, 2016.  The Entrance Conference was held on December 21, 2016.

Attachments
Discussion

State audit is in progress.  Executive Director shared the discussion on the entrance meeting on December 14, 2016.

3.F. Biennial Budget/State Budget Shortfall
Executive Director Ludwig
Discussion

Executive Director shared thoughts on the Biennial Budget and the State budget shortfall.  Some discussion on where the Governor's plan on shortfall.  There is a committee looking at the funding possibility if there were cuts that need to be made.

3.G. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

MSA 2017-2018

MSA Spreadsheet

Attachments
Discussion

Executive Director shared the Master Service Agreement and what the future could be if there were budgets cuts.  May need to look at each service that ESUs provide to their school.  Gather usage data to help guide those discussion if/when needed.  This would be a good discussion to have just to review our services.  Innovative grant that was submitted we should hear on Friday whether or not we were awarded the grant. 

3.G.I. PDO
Executive Director Ludwig
Rationale

Program Fees - $4720 each ESU

3.G.I.a. NWEA
Executive Director Ludwig
Rationale

Pes ESU/Per Facilitator - $1781.25

Onboarding Training - $2500/3 training per person

3.G.II. BlendEd
Executive Director Ludwig
3.G.II.a. BlendED Admin Fee
Executive Director Ludwig
Rationale

$5400 for each ESU

3.G.II.b. BlendED Projects/Blended
Executive Director Ludwig
Rationale

$0

3.G.II.c. BlendED Projects/Distance Education
Executive Director Ludwig
Rationale

$0

3.G.II.d. Media On Demand
Executive Director Ludwig
Rationale

$119,000 for up to 280,000 students

3.G.II.e. Learning Object Repository (LOR)
Executive Director Ludwig
Rationale

Per negotiated contract

3.G.II.f. IMAT Learning Objects
Executive Director Ludwig
Rationale

Acquisitions - $5000/participating ESU

3.G.II.g. IMAT Special Projects
Executive Director Ludwig
Rationale

$4500 per participating ESU

3.G.II.h. BlendEd Projects/Identity Management
Executive Director Ludwig
Rationale

$0

3.G.II.i. BlendEd Projects/21st Century ESU Module (BrightBytes)
Executive Director Ludwig
Rationale

per participating ESU - $1417

3.G.III. Coop
Executive Director Ludwig
3.G.IV. SRS
Executive Director Ludwig
3.G.IV.a. Special Education Projects
Executive Director Ludwig
Rationale

$5500 per each ESU

3.G.IV.b. SRS Fees (Tiered)
Executive Director Ludwig
Rationale

per student count

4. Next Meeting Agenda Items
Committee Chair Schnoes
5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn at 12:45 PM passed with a motion by West ESU 13 and a second by Erickson ESU 17.