ESU Coordinating Council
February 02, 2017 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, February 2, 2017 - 8:30 AM

ESUCC Board Meeting

NCSA Building
455 S 11th St A
Lincoln, NE 68508

DL ESUs 4, 6, 7, 9, 10, 13

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Meeting called to order at 9:30 AM. 

Staff:  David Ludwig, Deb Hericks, Scott Isaacson, Beth Kabes, Rhonda Eis, Craig Petersonand Priscilla Quintana

Visitors:  Russ Masco, Jason Bromm, Curt Bromm Ann Hunter-Pirtle, Kyle McGowen, Mike Dulaney, Dan Ernst





3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Lofquist ESU 09 and a second by Uhing ESU 01.

5. ESU Share Out Topics
President West
5.A. ESU Presentations/Contact Information
President West
Rationale

ESU Presentation/Contact Information

Discussion

Board Policies -

6. Petitions and Communications to the Board
6.A. Governmental Relations Update
Curt and Jason Bromm
6.A.I. Bromm & Associates
Curt and Jason Bromm
Attachments
Discussion

Executive Director welcomed those present to discuss legislation.  Ann Pirtle-Hunter, Executive Director for Stand for Schools, they are a non-profit to help strengthen our public schools.  They are here to stand for privatization of schools.  She discussed several bills that they are following to include the charter schools and rating our schools.  The work to educate Nebraskans about those schools.  They are also watching the Federal Legislation nomination of Education Chair.  Mike Dulaney discussed some of their views regarding current legislative bills.  He reviewed the appropriations committee views from yesterday.  NCSA has a coalition that combine seven different groups that continue to meet on a regular basis to help against the senate trying to separate those groups.  This coalition work together to continue to promote and protect public schools.  Important bills to watch LB337 and LB338.  Bromm and Associates gave their updates on the legislative session.  They encourage the Board to stay in tune with this legislative session.

6.A.II. NCSA - Mike Dulaney
NCSA Director - Mike Delaney
6.B. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

6.B.I. NDE Strategic Plan - Russ Masco
Russ Masco, NDE
Attachments
Discussion

Russ Masco, NDE was preset to give an overview of the NDE Strategic Plan.  ESUs will play an important role into helping to create the effective strategies to help carry out the strategic plan.  They are working on identifying the process to carry out the goals.  He would like the Board to think about the processes so that we can have everyone buy into the process.  Encourages the Administrators to discuss this plan with their staff.  This plan will be a big part into beginning the redesign process for ESUCC/ESUs. 

6.C. Association of Education Service Agency's Report
AESA Representative - Jeff West
6.C.I. No Time to Lose: How to Build a World-Class Education System State by State
President West
Rationale

Hard copies of the book will also be available.

Attachments
7. Executive Reports
7.A. Executive Director Report
Rationale

ESUCC Budget Overview

Discussion

Executive Director reviewed the updates to the budget overview. 

7.A.I. ESUCC Meeting Presentations Calendar
Executive Director Ludwig
Rationale

ESUCC Meeting Presentations

Discussion

Executive Director reviewed the presentation calendar with the committee.  This spreadsheet will include presenters, action plans, etc. 

7.B. Executive Committee Report
Discussion

President reviewed the discussion from the Executive Committee meeting yesterday.  Innovative Grant should be announced at the NDE Board meeting tomorrow.  Discussion regarding doing our own list redesign process to begin with the NDE Strategic Plan.  Discussed the two year calendar, to be approved next month.  Discussed adding two more Legislative Committee meetings - one to happen in January after bills have been announced and then again in June to help prepare upcoming session.  These meetings would be held via Zoom.  Also discussed the KSB needs assessment, this will help determine what training topics should happen next year.  Request to add Title IX to the list of training.  President and Executive Director continue to work on his evaluation.  Perry Policy Manual updates to ESUs Manuals.  Kraig Lofquist is working with Perry Law to finalize the list of needs.  These updates will be available after the legislative session.  Policies need to include those services that include student services. 

7.B.I. Approval Intellectual Property and Copyright Policy
President West
Rationale

Intellectual Property and Copyright Policy

Attachments
Actions Taken

Motion Passed:  Motion to approve the Intellectual Property and Copywrite Policy passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.

Discussion

Executive Director reviewed the Intellectual and Property and Copyright Policy.

8. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment at this time. 

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee Chair reviewed the FAB Committee discussions.  There will be a person from the auditors office (Deanna) at the March Business Managers to discuss budget documents for ESUs.  Please inform your business managers to attend the meeting and discussion.  We will record this meeting so that those who can't attend can go back and listen.

9.A.I. Approve Claims, Financials Statements, and Assets for Month of December
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of December

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of December passed with a motion by Schnoes ESU 03 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed financials with the committee. 

9.A.II. Approval of January Expenses to be paid in February
Committee Chair - Schnoes
Rationale

Total Expenses - $134,495.27

Attachments
Recommended Motion

Recommend motion to approve January expenses to be paid in February

Actions Taken

Motion Passed:  Recommend motion to approve January expenses to be paid in February passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .

Discussion

Committee Chair reviewed bills to be paid in February.

9.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed discussion in committee.  Adviser program saw a 20% increase in January.  NOC Committee will be meeting to create by-laws.  Learn360 contract renewal is up for renewal and the first will be for 14 months so that we can get it aligned to our fiscal year.  LOR will continue those discussion along with members from TLT. 

9.C. Cooperative Purchasing Project
Attachments
Discussion

Committee Chair reviewed discussion in committee.  The committee will continue to discuss procedure manual.  Continue to discuss lowering the admin fee for vendors. 

9.C.I. Ratify January Coop Meeting
Committee Chair - Tedesco
Rationale

Need to Ratify the January the work of the Coop Meeting to exclude ESU 15 Administrator, he was present on DL but not at an advertised location. 

Recommended Motion

Recommend the ratification of the work of Coop Committee's January meeting to exclude ESU Administer present on Dl but not at an advertised location

Actions Taken

Motion Passed:  Recommend the ratification of the work of Coop Committee's January meeting to exclude ESU Administer present on Dl but not at an advertised location passed with a motion by Tedesco ESU 11 and a second by Erickson ESU 17.

9.C.II. Approve Staples Special Buy
Rationale

Because Staples Advantage wasn't renewed at the recent AEPA I would propose the ESUCC enter into a Special Buy contract with Staples Advantage.  In order to leverage increased discounts Staples ESUCC has become a member of National Joint Powers Alliance NJPA.  NJPA is a national agency similar to AEPA except that Admin fees are paid by vendors to NJPA and not ESUCC.  Contract is written in a fashion that Staples would pay both the NJPA Admin fee and the ESUCC Admin fee through outlined in our Special Buy contract.

Entering into an agreement with NJPA and Staples Advantage ESUCC Members would benefit by:

  • Joining a multi state/member cooperative requiring no membership dues
  • Leveraging NJPA membership purchasing volume for increased discount levels on both year round purchasing and Annual Buy bids.
  • Ability to add additional Terms & Conditions to meet local requirments to include the ESUCC Admin fee.
  • We would retain the Staples Advantage punchout catalog in the ESUCC Marketplace, giving school districts additional choices when purchasing.  Nebraska is the only AEPA state that has a punchout with Staples through Equal Level.

 

Attachments
Actions Taken

Motion Passed:  Motion to approve Staples Special Buy passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

9.C.III. Annual/Paper Buy
Committee Chair - Paul Tedesco
Discussion

Coop Director discussed the awards for the electronics section. 

9.C.III.a. Approve 2017-Annual Buy-100 Electronics and Supplies bids/awards
Rationale

Links to Annual Buy Bid recaps for each section are below.

Recommended Motion

Motion to approve the Annual Buy line item awards as awarded by ESUCC Coop staff.

Actions Taken

Motion Passed:  Motion to approve the Annual Buy line item 100 section awards as awarded by ESUCC Coop staff. passed with a motion by Tedesco ESU 11 and a second by Erickson ESU 17.

9.D. PD Leadership Committee
Attachments
Discussion

ESU 7 Administrator gave report from the PDO Committee.  Discussed follow-up on Ji Knight training.  Discussed May PDO, ESUCC and affilliate meeting.  They continued discussion on the NDE Strategic Plan.  Discussion regarding the PDO budget items that will be approved at next meeting. 

9.D.I. Approve Brightbytes Agreement
Executive Director Ludwig
Rationale

The following are the applications and services that will be provided on the Clarity platform. Participating ESUs: 1, 2,3, 5, 7, 8, 9, 10, 13, 15, 16, 17, 19.

The term is for 12 months; the service start date will be February 06, 2017.

 

MSA - Brightbytes:  1, 3, 5, 7, 8, 9, 10, 13, 15, 16

Attachments
Recommended Motion

Approve Brightbytes ESU Module for 2017-2018

Actions Taken

Motion Passed:  Approve Brightbytes ESU Module for 2017-2018 passed with a motion by Polk ESU 07 and a second by Lofquist ESU 09.

Discussion

ESU 7 Administrator shared information regarding the Brightbytes contract.  Those that would participate are as follows:  MSA - Brightbytes:  1, 3, 5, 7, 8, 9, 10, 13, 15, 16, 17, 19.


9.D.II. Approve NWEA
Rationale

Note from Jenna after our request to change Facilitator Training to one day and reduce cost.

All,

Thanks for thinking through this to best meet the need of our new certified facilitator. We are very excited about the interest and opportunity with this new cohort. 

Yes, we can do a single day training and Tami is available on February 17th.  We can also offer this at a reduced price of $2000 per facilitator.   

If you would like to discuss this in more detail I am happy to have a phone conversation as well. Just let me know your needs and thoughts on next steps.

Thanks again for your continued partnership and interest in NWEA professional development! 

Jenna

Jenna Gifford
Account Manager, Central Region  |  NWEA™
OFFICE  503.548.5368  |  CELL PHONE 402.609.0865
TECH SUPPORT  877 4NWEA TS (1-877-469-3287)  
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Find us on Facebook,or follow us at  twitter.com/NWEA.

Actions Taken

Motion Passed:  Recommend to give authority to Executive Director to sign the agreement for NWEA for new co-hort and maintenance prior to first training on February 17, 2017 at the new rate of $2000 per training per person passed with a motion by Polk ESU 07 and a second by DeTurk ESU 02 .

9.E. Special Populations Committee
Attachments
Discussion

Committee Chair reviewed the discussions in committee.  Please share survey results with your staff.  ESU 1 Administrator shared their tier support process that they will be using.  Discussions with ESPD Affiliate regarding the shortage of SLPs.  Conversations between administrators and ESPD affiliate will work on a plan.  The AAP site is finished and will continue to work on SRS conversion beyond Zend.  MSA Fees were also discussed, there will be a 5% increase on the tier structure.  Executive Director will follow-up with NDE on the PEP Conference.  

9.F. Legislative Committee
Discussion

ESU 3 Administrator gave the report from Legislative Committee.  There is a strong need for all in the education realm to give the same message when talking with Legislators.  One voice, one team so that we all have a common voice.  Discussion was held over the ESU Legislative Day, we will move forth with our plans and get invitations out to Senators. 

9.F.I. Legislative Bills 2017
Executive Director Ludwig
Attachments
Discussion

Executive Director shared that communication and awareness is more important now than ever before.  Review the bills


10. New and Miscellaneous Business
10.A. Best Practices Discussion
President Jeff West
11. Unfinished Business
11.A. Bylaws & Policy Review
ESUCC President - Jeff West
11.B. Strategic Planning Process
11.B.I. Attendance
President West
Rationale

Collaboration Meeting Attendance

12. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comments at this time. 

13. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

14. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 12:03 PM passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.