ESU Coordinating Council
February 01, 2017 10:00 AM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 10:00 AM. 


 


Staff:  David Ludwig, Deb Hericks, Priscilla Quintana, Beth Kabes



2. Roll Call
3. ESUCC Timeline
President West
Rationale

ESUCC Timeline

4. Agenda Item
Chair of Committee
4.A. Innovative Grants - Data-Driven Ecosystem Enhancing Teaching and Learning
Executive Director Ludwig
Rationale

NDE Innovation Grants

Attachments
Discussion

The Innovation Grant will be announced at the NDE Board Meetings Friday.  We will let Administrators know the results. 

4.A.I. Long Term Project Plan (Budget Overview)
Executive Director Ludwig
Rationale

ESUCC Budget Overview

Discussion

Executive Director Ludwig gave an update on the Budget Overview.  More data has been added to the document.  Some other data that may need to be included, use budgets and cash reserves as talking points.  The need to know what each ESUs information is so that we all can make better informed discussion.  Need to include what and why (percentage of budgets from core funds, facility needs, grants, etc) the reserves are going to be used. 


4.B. Redesign Process/Timeline
Executive Director Ludwig
Rationale

During the January 2017 ESUCC Meeting, information was shared with Joan Wade, AESA Executive Director, regarding the AESA Redesign Process.  The ESUCC was introduced to the possible strategy for a redesign (purpose) of ESUCC and 17 ESU's.  

4.B.I. AESA Redesign
Executive Director Ludwig
Attachments
Discussion

Executive Director discussed the need to continue to discuss doing our own redesign process.  Wait until the end of legislative session and then move forward.  Align with NDE Strategic Plan, look at Rule 84 revision, review core services definition, and create statewide program of services.  Begin with aligning ourselves with the NDE Strat Plan. 

4.B.II. ESUCC/ESU Redesign
Executive Director Ludwig
4.B.III. NDE Strategic Plan
Executive Director Ludwig
Attachments
4.B.IV. Rule 84 Revision
Executive Director Ludwig
Attachments
4.B.V. Core Services Definition
Executive Director Ludwig
Rationale

008 Core Services

008.01 Provision of Core Services. Core services shall be provided by the ESU to all member school districts. Core services shall be defined by each ESU as follows:

     008.01A Core services shall be within the following service areas in order of priority: Staff development, which shall include staff development related to improving the achievement of all students including the achievement of students in poverty and students with diverse backgrounds; technology, including distance education services; and instructional materials services;

     008.01B Core services shall improve teaching and student learning by focusing on enhancing school improvement efforts, meeting statewide requirements including but not limited to accountability requirements, and achieving statewide goals in the state’s system of elementary and secondary education;

     008.01C Core services shall provide schools with access to services that:

           008.01C1 the ESU and its member school districts have identified as necessary services;

           008.01C2 are difficult, if not impossible, for most individual school districts to effectively and efficiently provide with their own personnel and financial resources;

           008.01C3 can be efficiently provided by each ESU to its member school districts; and

           008.01C4 can be adequately funded to ensure that the service is provided equitably to the state’s public school districts;

     008.01D Core services shall be designed so that the effectiveness and efficiency of the service can be evaluated on a statewide basis; and

     008.01E Core services shall be provided by the ESU in a manner that minimizes the costs of administration or service delivery to member school districts.

       

4.B.VI. Statewide Program of Services Review
Executive Director Ludwig
4.C. ESUCC Programs/Affiliate Procedures - Second/Final
President West
Rationale

Coop Procedure Manual

PDO Affiliates

BlendEd/Distance Education

SRS Procedural Manual

 

Discussion

Executive Director discussed the responses we have had from other ESUs.  We continue to make changes and approve in March. 

4.D. ESUCC/PDO Two Year Calendar
President West
Rationale

MAKE SURE YOU ARE ON THE PAGE TAB "2017-2019"

ESUCC PDO Calendar TwoYr

Review January and February with "Final Approval" in March.

Discussion

Executive Director discussed the two year calendar and the two additions of January Legislative Committee review legislative bills and June Legislative Committee to discuss proposed legislation.  These meetings would be held via Zoom.  We will approve to the calendar in March. 

4.D.I. ESUCC Meetings 2017-2018
President West
Attachments
4.D.II. January - Legislative Committee: Review Legislation
Executive Director Ludwig
4.D.III. June - Legislative Committee: Proposed Legislation
Executive Director Ludwig
4.E. Approval Intellectual Property and Copyright Policy
President West
Rationale

Intellectual Property and Copyright Policy

Actions Taken

Motion Passed:  Recommend to approve the Intellectual Property and Copyright Policy passed with a motion by Schnoes ESU 03 and a second by Polk ESU 07.

Discussion

Executive Director reviewed the Intellectual and Property and Copyright Policy.

4.F. ESUCC/KSB Trainings for 2016-2017
President West
Rationale

ESUCC/KSB Training 2016-2017

editable - KSB Flyer

Business Practices (FLSA and new hire rules for Obamacare)
Thursday, September 22, 2016 - 9:00-12:00 Central- completed

Annual Title IX Training (Same training as provided October 2015)]
Thursday, October 20, 2016 - 1:00-4:00 p.m. Central - completed

Student Discipline
Tuesday, November 29, 2016 - 9:00-1:00 p.m. Central

SPED Law
Tuesday, November 29, 2016 - 1:00-3:30 p.m. Central

Student Discipline/Bullying
Thursday, February 9, 2016 - 9:00-12:00 p.m. Central

 

It would be beneficial to begin discussing needs for the 2017-18 year beginning January 2017.  

Attachments
Discussion

Executive Director discussed the KSB training and the possibility next years training.  KSB shared Survey Monkey results from past training. 

4.F.I. KSB Survey Monkey Results
President West/Executive Director
Attachments
4.F.II. KSB Needs Assessment
Executive Director Ludwig
Rationale

Topics to include:  Copyright, Obamacare

From ESPD:  504, Restraint/Seclusion, ESSA

Discussion

We need to be open to having other law firms do the presentations.  ESU Administrators ned to take ideas back to staff and let us know if any have other ideas for trainings. 

4.G. NE 150 Celebration
Rationale

NE 150 Celebration Info Needed

As we have discussed in the past, NE 150 Celebration will be giving each 4th Grade Teacher/Student a Stand Bear book and each 5th Grade Teacher/Student a NE Atlas this upcoming school year.  As you know, we were asked to help distribute these materials to each of our schools.  They are in the process of gathering the needed information for the delivery of these materials and I need some help from you to fill out the information.  I have created a Google Spreadsheet to gather this information, please fill in your information for me:
  • Shipping addresses for each of the ESUs. Please verify information is correct as well as the contact information if you would like it to be someone else
  • Numbers for how many of the Stand Bear books to ship to each ESU location. Please add the numbers for your ESU
    • So, how many 5th graders (this year's 4th graders) and 5th grade teachers will be at ESU 1, ESU 2 and so on.
  • What is the best date to have the books arrive at the ESUs so teachers can pick them up and start lesson planning? June 1? July 1? Mark the column for best delivery
  • We will also need this same information for the Nebraska Atlases, just a different grade. How many Atlases should be shipped to each ESU location for next year's 4th grade students (this year's 3rd graders) and 4th grade teachers at ESU 1, ESU 2 and so on. Please add the numbers for your ESU

Discussion

Please fill in the the spreadsheet with each ESU for counts. 

4.H. Executive Director Evaluation (Draft available in February)
President West
Rationale

Executive Director Appraisal - Blank

Discussion

President and Executive Director are currently working on hi appraisal Will bring forth to Exec Committee when finished. 

4.I. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

Master Service Agreement 2017-2018

Funding Change for MSA History:

November 4, 2016 – FAB Committee
Motion to recommend using 33 (base)/67(student) split at the
beginning of the new contract with digital resources (Learn 360) passed with a motion by West
ESU 13 and a second by Erickson ESU 17.
 
5 Yeas - 0 Nays.
Schnoes ESU 03 Absent
Mowinkel ESU 08 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Erickson ESU 17 Yes
Standish ESU 18 Absent
November 5, 2016 - ESUCC Board Meeting

Motion was withdrawn due to the higher costs for single distrcit ESUs as they could get better pricing outside of statewide buy.  They are the ones who drive the cost down for the little ESUs. 

Motion Withdrawn: Motion to recommend using 33 (base)/67(student) split at the beginning of
the new contract with digital resources (Learn 360) was withdrawn by Beatty ESU 16.
Motion Passed: Motion to withdraw motion passed with a motion by Beatty ESU 16 and a
second by West ESU 13.
 
15 Yeas - 0 Nays.
Uhing ESU 01 Yes
DeTurk ESU 02 Yes
Schnoes ESU 03 Absent
Fisher ESU 04 Yes
McNiff ESU 05 Yes
Shoemake ESU 06 Absent
Polk ESU 07 Yes
Mowinkel ESU 08 Yes
Lofquist ESU 09 Yes
Bell ESU 10 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Beatty ESU 16 Yes
Erickson ESU 17 Yes
Standish ESU 18 Yes
Allen ESU 19 Yes

 

Discussion

Executive Director discusses that the auditors and he are discussing the late fees and the policy and procedure we should follow. 

4.I.I. Accreditation/Accountability
Executive Director Ludwig
4.J. NWEA: Omaha Archdiocese
Executive Director Ludwig
Discussion

The Archdiocese of Omaha would like to participate in getting some people trained. 

4.K. Perry Policy Manuals
President West
Rationale

 
Dave and Deb,
 
I just got off the phone with Greg Perry. As you may recall, Greg has written policy manuals for ESUs.
 
Several of our ESUs are interested in purchasing an update to their original policy manual purchase. Others, like me, are interested in an initial purchase.
 
I would like to chat about this with the group.
 
Here is what Greg has for a cost: $2,000 if this is an "initial purchase." If you already have his policy manual, the cost will be $1,000. 
 
One last question for the group: Do they want to wait until the end of this legislative session to get the latest "updates" or purchase now?
 
Thank you, and I hope you had an enjoyable break. I know you earned it!
 
Sincerely,
 
Kraig Lofquist

Discussion

Kraig Lofquist will discuss with Board meetings.

5. Next Meeting Agenda Items
6. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn meeting at 10:56 AM passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.