ESU Coordinating Council
February 01, 2017 11:00 AM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair Schnoes
3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of December
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of December

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of December passed with a motion by Standish ESU 18 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed financials with the committee. 

3.B. Approval of January Expenses to be paid in February
Committee Chair - Schnoes
Rationale

Total Expenses - $134,495.27

Attachments
Recommended Motion

Recommend motion to approve January expenses to be paid in February

Actions Taken

Motion Passed:  Recommend motion to approve January expenses to be paid in February passed with a motion by Calvert ESU 15 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed bill to be paid in February.

3.C. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

Discussion

Committee Chair reviewed discussion held in the monthly committee meeting. 

3.D. ESUCC State Audit
Committee Chair Schnoes
Rationale

The 2015-2016 Audit began on December 14, 2016.  The Entrance Conference was held on December 21, 2016.

Attachments
Discussion

State audit is in progress.  Executive Director shared the discussion on the entrance meeting on December 14, 2016.  They are hoping to be finished in the next two to three weeks. 


3.E. Biennial Budget/State Budget Shortfall
Executive Director Ludwig
Attachments
Discussion

Executive Director shared thoughts on the Biennial Budget and the State budget shortfall. 

3.E.I. Governor State of the State Address
Executive Director Ludwig
Discussion

The Executive Director discussed the LB 22 which is the budget deficit bill. Continued discussions on this years funding cuts and how to proceed. 

3.E.II. 2016-2017 Fiscal Year
Executive Director Ludwig
Discussion

LB 22 calls for 4% cut would be off what we received this year and a 3% next year on same dollar gaining one percent back. 

3.E.III. 2017-2018 & 2018-2019 Biennial Budget
Executive Director Ludwig
Discussion

The 3% cut will be for next year and then frozen for the two years following.  Econmic Board meets on February 28th. 

3.F. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

MSA 2017-2018

MSA Spreadsheet

Deb Hericks and Rhonda Eis varied the MSAs to the MSA Spreadsheet on January 18, 2016.

Funding Change for MSA History:

November 4, 2016 – FAB Committee
Motion to recommend using 33 (base)/67(student) split at the
beginning of the new contract with digital resources (Learn 360) passed with a motion by West
ESU 13 and a second by Erickson ESU 17.
5 Yeas - 0 Nays.
Schnoes ESU 03 Absent
Mowinkel ESU 08 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Erickson ESU 17 Yes
Standish ESU 18 Absent
November 5, 2016 - ESUCC Board Meeting

Motion was withdrawn due to the higher costs for single distrcit ESUs as they could get better pricing outside of statewide buy.  They are the ones who drive the cost down for the little ESUs. 

Motion Withdrawn: Motion to recommend using 33 (base)/67(student) split at the beginning of
the new contract with digital resources (Learn 360) was withdrawn by Beatty ESU 16.
Motion Passed: Motion to withdraw motion passed with a motion by Beatty ESU 16 and a
second by West ESU 13.
15 Yeas - 0 Nays.
Uhing ESU 01 Yes
DeTurk ESU 02 Yes
Schnoes ESU 03 Absent
Fisher ESU 04 Yes
McNiff ESU 05 Yes
Shoemake ESU 06 Absent
Polk ESU 07 Yes
Mowinkel ESU 08 Yes
Lofquist ESU 09 Yes
Bell ESU 10 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Beatty ESU 16 Yes
Erickson ESU 17 Yes
Standish ESU 18 Yes
Allen ESU 19 Yes

Attachments
Discussion

Executive Director discussed the potential changes in billing formulas, this was withdrawn. Learn360 contract is on Technology Committee and the NWEA contract should be forthcoming. 

3.F.I. PDO
Executive Director Ludwig
Rationale

Program Fees - $4720 each ESU

3.F.I.a. NWEA
Executive Director Ludwig
Rationale

Pes ESU/Per Facilitator - $1781.25

Onboarding Training - $2500/3 training per person

Note from Jenna after our request to change Facilitator Training to one day and reduce cost.

All,

Thanks for thinking through this to best meet the need of our new certified facilitator. We are very excited about the interest and opportunity with this new cohort. 

Yes, we can do a single day training and Tami is available on February 17th.  We can also offer this at a reduced price of $2000 per facilitator.   

If you would like to discuss this in more detail I am happy to have a phone conversation as well. Just let me know your needs and thoughts on next steps.

Thanks again for your continued partnership and interest in NWEA professional development! 

Jenna

Jenna Gifford
Account Manager, Central Region  |  NWEA™
OFFICE  503.548.5368  |  CELL PHONE 402.609.0865
TECH SUPPORT  877 4NWEA TS (1-877-469-3287)  
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Find us on Facebook,or follow us at  twitter.com/NWEA.

3.F.II. BlendEd
Executive Director Ludwig
3.F.II.a. BlendED Admin Fee
Executive Director Ludwig
Rationale

$5400 for each ESU

3.F.II.b. BlendED Projects/Blended
Executive Director Ludwig
Rationale

$0

3.F.II.c. BlendED Projects/Distance Education
Executive Director Ludwig
Rationale

$0

3.F.II.d. Media On Demand
Executive Director Ludwig
Rationale

$119,000 for up to 280,000 students

3.F.II.e. Learning Object Repository (LOR)
Executive Director Ludwig
Rationale

Per negotiated contract

3.F.II.f. IMAT Learning Objects
Executive Director Ludwig
Rationale

Acquisitions - $5000/participating ESU

3.F.II.g. IMAT Special Projects
Executive Director Ludwig
Rationale

$4500 per participating ESU

3.F.II.h. BlendEd Projects/Identity Management
Executive Director Ludwig
Rationale

$0

3.F.II.i. BlendEd Projects/21st Century ESU Module (BrightBytes)
Executive Director Ludwig
Rationale

per participating ESU - $1417

3.F.III. Coop
Executive Director Ludwig
3.F.IV. SRS
Executive Director Ludwig
3.F.IV.a. Special Education Projects
Executive Director Ludwig
Rationale

$5500 per each ESU

3.F.IV.b. SRS Fees (Tiered)
Executive Director Ludwig
Rationale

per student count

4. Next Meeting Agenda Items
Committee Chair Schnoes
5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn at 11:38 AM passed with a motion by Standish ESU 18 and a second by Mowinkel ESU 08 .