ESU Coordinating Council
March 02, 2017 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, March 52, 2017 - 8:30 AM

ESU No. 11
412 West 14th Avenue
Holdrege, NE 68949

DL Sites:  ESU 11 (host)
ESUs:  3, 4, 5, 6, 7, 13, 18, 19

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM

Staff:  David Ludwig, Deb Hericks, Beth Kabes, Craig Peterson

 


3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Beatty ESU 16 and a second by Erickson ESU 17.

5. ESU Share Out Topics
President West
5.A. ESU Presentations/Contact Information
President West
Rationale

ESU Presentation/Contact Information

6. Petitions and Communications to the Board
6.A. Nebraska Children and Families Foundation - Jeff Cole
Jeff Cole
Attachments
Discussion

Jeff Cole, Nebraska Children and Families Foundation presented to the Board. They were also recipients of an Innovation Grant.  The work with kids after school, summer time experience.  They will partner with five school districts and Extension and NE Community Foundation.  This will help align after school programs with AQuESTT tenets.  Using strategic finance and leadership along with programming and data tools. They will developing curriculum for these programs.  This will help develop a tool box that can be used across the state.  ESUCC will like to partner with them on this project. 

6.B. Brightbytes - Rob Residori
Rob Residori
Attachments
Discussion

Rob Residori, Brightbytes was present to discuss the the realignment process.  The process of service mapping:  needs assessment, design and development, feedback and adjustment, and delivery.  How to begin to align through service design, research and development, Planning and Alignment.  Have Susan Ledek walk through the ESUCC through this process.  The next ESUCC and NDE planning session in April we will start to focus more on the data.  Brightbytes would help us work through unpacking the data and use to inform our practice using our services that we provide to schools.  Work to get everyone working on the same page.  The currently look at the early warning data:  academics, attendance, behaviors, demographics.  This can be done through the dashboard.  How to show the growth?  How do we look at graduation?  How do Districts define career and college pathways?  Create a state model to define statewide success.  Continually monitor a students progress, the services we give locally and services that NDE provides.  Digital privacy, safety and security - takes a look at policies, programs, systems, incident responses.  They will credit for the 21 Century agreement towards another module.  How can we have a single contract through the ESUCC.  What other days can we look at metrics and build on the already movement we have in the state.  Three programs to offer:  21st ESA module (we already use), Digital Privacy or Early Warning
 - we can use the credit to move into one of the other modules. 

6.C. BCBS - Greg Long - 10:00 AM
President West
Discussion

Greg Long with EHA was present to discuss the EHA and health benefits and offerings available to ESUs and schools.  EHA premiums are steady when other premiums are more than doubling.  If school boards are reelected the have 30 days to opt in or at every year on open enrollment.  If you are on EHA at least 5 years prior to retirement your spouse is also available to be on insurance.  You will have insurance until the age of 65. 

6.D. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

6.E. Association of Education Service Agency's Report
AESA Representative - Jeff West
Attachments
Discussion

Executive Director shared discussions from the Federal Advocacy meeting in Washington DC.  Based upon the survey completed prior to the meeting they identified five priority areas: IDEA, ESSA, Early Childhood, Teachers Shortages, and FCC Erate.  They eventually narrowed down to three, ESSA, Teacher Shortages, and FCC Erate.  Joan Wade will send updates on a monthly basis.  Infinity Groups are starting their work.  BlendEd/Distance Education Director shared that she is on an Infinity Group that works with Blended Learning along with using technology and resources.  The are surveying members for this group.  There is another one for EdFi and Special Education.   Encourage ESU staff to join an infinity group.  

6.E.I. Federal Advocacy Meeting
Executive Director Ludwig
7. Executive Reports
7.A. Executive Director Report
Rationale

Budget Overview

Non-Negotiables - New administrator mentoring

Discussion

Executive Director discussed the need to start a spreadsheet to begin a mentoring program for new administrators.  This will help with the transition our new administrators.  Make this a more formalized process.  On April 5th, there will be short board meeting and at 10:00 AM we begin the NDE collaboration meeting.  Send topics of discussion to Executive Director. 


7.A.I. ESUCC Meeting Presentations Calendar
Executive Director Ludwig
Rationale

ESUCC Meeting Presentations

Discussion

Executive Director reviewed the presentation calendar.  We will continue to update this spreadsheet as we move into the future. 

7.A.II. ESUs Budget Report
Executive Director Ludwig
Discussion

He discussed the Draft Budget Report that will include cash reserves that can spell out the total budget to include core funds, levy funds, contracts, etc. 

7.A.III. Buffet Early Childhood Institute
Executive Director Ludwig
Attachments
Discussion

Buffet Early Childhood Institute - we will work with them on early childhood education.   

7.B. Executive Committee Report
Attachments
7.B.I. ESU Budget Reporting
President West/Executive Director
Rationale

It was discussed at the February 1, Executive Committee meeting, the need to create a spreadsheet to tell the story of ESU Cash Reserve.  This information would result in each of us telling the same story of how and why the cash reserves are needed. 

ESU Budget Data

Discussion

Executive Director reviewed the need to request information from ESUs regarding cash reserves, facilities, etc.  Executive Director reviewed the spreadsheet that been begun to gather this information for each ESU.  Cash reserves are used for paying forward on grants, facilities and others so we need to gather this information as well.  Please give input on the spreadsheet to the Executive Director.  Discussions regarding what the story needs to be reported around cash reserves.  Maybe a short video clip to show our efficiencies delivered by the superintendents.  Maybe a letter from the ESUCC signed by Board to follow-up the individual ESU letters.  Try to get everyone telling the same story using the same language.  Have more information available for our champion lobbyist to use to benefit us.  Share more information with lobbyist to help them tell our story. 

7.B.II. 5G Verizon
Executive Director Ludwig
Attachments
Discussion

Executive Director shared some information from LB389 and Verizon would like to put small 5G cell devices in areas of need.  Review the document for details on Verizon's plan.  They want to promote student learning, virtual reality, student wireless backpacks, etc.  There will be grant opportunities in the future to apply for grants to help with some projects we might have in the future.  Continue discussion with Mike Bagley with Verizon regarding this legislative bill.

7.B.III. NWEA and Omaha Archdiocese
Executive Director Ludwig
Rationale

From:"Vickie K. Kauffold" <vkkauffold@archomaha.org>
Date:February 17, 2017 at 10:44:35 AM CST
To:"dludwig@esucc.org" <dludwig@esucc.org>
Subject:MAP users

 

David,

Here is the list as I know it today. I have given you the number of teachers in the building, but I don’t know if all of them will be trained in map. There could be special area teachers who will not be required to have and utilize the training.I look forward to meeting with you sometime in the future.

Vickie

Archdiocesan Schools to begin using MAP 17-18

Metro

 

# of teachers

Jesuit Academy

veteran user

15

St. Bernard

new user

13

St. Columbkille

veteran user

31

St. Patrick

new user

45

St. Stephan the Martyr

new user

48

St. Wenceslaus -Omaha

new user

48

Rural

 

# of teachers

East Catholic - Bow Valley

veteran user

4

St. Leonard - Madison

new user

3

St. Ludger - Creighton

veteran user

3

St. Mary's - Osmond

new user

5

St. Mary's - Wayne

veteran user

5

St. Michael - So. Sioux City

new user

18

St. Rose - Crofton

new user

9

West Catholic - Fordyce

veteran user

4

Uncertain still

 

# of teachers

Metro

 

 

St. Gerald

27

St. Matthew the Eval

16

St. Pius Leo

48

St. Margaret Mary

26

St. Mary Bellevue

15

Rural

 

 

Howells Catholic

4

St. Augustine

13

St. Isidore - Columbus

21

St. Wenceslaus - Dodge

4

 

Discussion

 Executive Director discussions with the Omaha Archdiocese regarding them joining NWEA/MAPS.  The Archdiocese would like to use the MAP materials.  She has shared the schools that this may impact.  KSB shared statutorily how the ESUCC should help support the non-public sector.  We will need to have an agreement between us and the entities.  

7.B.IV. Approve ESUCC/PDO Two Year Calendar
President West
Rationale

MAKE SURE YOU ARE ON THE PAGE TAB "2017-2019"

ESUCC PDO Calendar TwoYr

Review January and February with "Final Approval" in March.

Recommended Motion

Recommend approval of ESUCC PDO Calendar

Actions Taken

Motion Passed:  Recommend approval of ESUCC PDO Calendar passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.

Discussion

Executive Director shared the the calendar has been vetted through affiliates and committees.  ESU 2 offered to host the March meeting due to ESU 11 Administrator being new next year.  The committee would like this meeting to stay west of Metro.  There have been two additional meetings added to the calendar for the Legislative Committee (summer and before legislative session)

7.B.IV.a. ESUCC Meetings 2017-2018
President West
Attachments
7.B.IV.b. March Meetings
Rationale

We ended up at ESU 11 after Mick retired at ESU 9 (March was held at ESU 9 previously) so that the new administrator didn't have to worry about hosting a meeting his first year.  Now with Paul at ESU 11 retiring do we want to move the meeting from Holdrege?  ESU 2 would like to host a meeting. 

7.B.IV.c. January - Legislative Committee: Review Legislation
Executive Director Ludwig
7.B.IV.d. June - Legislative Committee: Proposed Legislation
Executive Director Ludwig
8. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee Chair shared that the Innovative Grant budget will need new coding and we will be using funds that we allotted in case of Federal Grant to cover for this year.  Chair also shared the budget and biennium budget discussions. 

9.A.I. Approve Claims, Financials Statements, and Assets for Month of January
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of January

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of January passed with a motion by Schnoes ESU 03 and a second by Polk ESU 07.

Discussion

Committee Chair reviewed the claims, financials statements, and assets. 

9.A.II. Approval of February Expenses to be paid in March.
Committee Chair - Schnoes
Rationale

Total amount of expenses:  $150,372.30.

Attachments
Recommended Motion

Recommend motion to approve February expenses to be paid in March

Actions Taken

Motion Passed:  Recommend motion to approve February expenses to be paid in March passed with a motion by Schnoes ESU 03 and a second by Beatty ESU 16.

Discussion

Committee Chair reviewed expenses to be paid in March 2017.

9.A.III. Approve Spectrum Business invoices (NASB internet/phone service)
Committee Chair - Schnoes
Rationale

Recommend to pay Spectrum Business when due to avoid continually having late fees until Board has had time to review policies.  Billing for Spectrum Business usually occurs in the middle of the month with a two week window to make payment.  Our recommendation is to allow us to pay the invoice when due and have approval of that payment at the next ESUCC meeting.  We are reviewing ESUCC Policies at this time. 

Recommended Motion

Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting

Actions Taken

Motion Passed:  Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting passed with a motion by Schnoes ESU 03 and a second by DeTurk ESU 02 .

Discussion

Discussion regarding Spectrum Business to pay when due to avoid continually having late fees until Board has had time to review policies.  Billing for Spectrum Business usually occurs in the middle of the month with a two week window to make payment.  Our recommendation is to allow us to pay the invoice when due and have approval of that payment at the next ESUCC meeting.  We are reviewing ESUCC Policies at this time.

9.B. Technology Committee
Attachments
Discussion

Committee shared discussions held in Committee.  Chair congratulated ESUCC on receiving the Innovation Grant.  He also shared some stats with the Dashboard, single sign on, etc.  Infinite Campus is near ready to be on the Dashboard.  Tyler Technologies is working toward being ready.  School Master is having difficulties and continue to work with NDe. 

9.B.I. Approve Learn360 Quote for 2018-2021
Committee Chair - TeDurk
Rationale

TLT affiliate voted to recommend the acceptance of the price quote. This a three year price guarantee that can be renewed annually through 2020-21.  This will be voted on at March meeting. 

Learn360 Quote

Millard Public Schools showed interest in coming onto Learn360, they have since decided to stay with Safari Montage and reassess next year. 

Attachments
Recommended Motion

Recommend approval of Learn360 quote for 2018-2021

Actions Taken

Motion Passed:  Recommend approval of Learn360 quote for 2018-2021 passed with a motion by Uhing ESU 01 and a second by Mowinkel ESU 08 .

Discussion

Learn360 has given us a revision of our contract which will lower the original price.  The next year contract will be a fourteen month contract to get us aligned with our fiscal year. 

9.B.II. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

Master Service Agreement 2017-2018

9.B.II.a. PDO Budget Requests
Committee Chair - Lofquist
Rationale

PDO Budget Requests 2017-2018

9.B.II.a.*. Approve NOC Budget Requests for 2017-2018
Committee Chair - TeDurk
Attachments
Recommended Motion

Recommend approval NOC Budget Requests for 2017-2018

Actions Taken

Motion Passed:  Recommend approval NOC Budget Requests for 2017-2018 passed with a motion by DeTurk ESU 02 and a second by Polk ESU 07.

Discussion

Discussion was held regarding NOC budget requests. 

9.B.II.a.*. Approve TLT Budget Requests 2017-2018
Committee Chair - TeDurk
Attachments
Recommended Motion

Recommend approval TLT Budget Requests 2017-2018

Actions Taken

Motion Passed:  Recommend approval TLT Budget Requests 2017-2018 passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

Discussion was held regarding TLT budget requests.

9.B.II.a.*. Approve BlendEd Initiative Budget 2017-2018
Committee Chair - TeDurk
Rationale


Supplies & Printing $300
Materials (resources) $750
Travel (External) $12,000
Other (stipend/honorarium) $6,000

Recommended Motion

Recommend approval BlendEd Chair Budget 2017-2018

Actions Taken

Motion Passed:  Recommend approval BlendEd Chair Budget 2017-2018 passed with a motion by DeTurk ESU 02 and a second by West ESU 13.

Discussion

Discussion was held regarding BlendEd Initiative budget requests.

9.C. Cooperative Purchasing Project
Attachments
Discussion

Committee shared discussion in committee.  Coop Director gave updates with discussion held with other states to participate in our annual buy.  The staff is working on getting the Food Bid ready to go out for bid.  He reviewed the Admin Fee and possibilities of changing the fees we receive.  Paper Buy and Annual Buy are both currently open for ordering. 

9.D. PD Leadership Committee
Attachments
Discussion

Committee Chair shared discussion from committee meting.  the Committee discussed the NDE Strategic Plan. 

9.D.I. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

Master Service Agreement 2017-2018

9.D.I.a. Approve PDO Budget Requests
Committee Chair - Lofquist
Rationale

PDO Budget Requests 2017-2018

Approve PDO Admin Fee for 2017-2018 - $4468

New addition - SDA added a request for The Main Idea for $750

Recommended Motion

Approve PDO Admin Fee in the amount of $4468 for 2017-2018

Actions Taken

Motion Passed:  Approve PDO Admin Fee in the amount of $4468 for 2017-2018 passed with a motion by Lofquist ESU 09 and a second by Beatty ESU 16.

9.D.I.b. Approve SDA Budget Requests
Committee Chair - Lofquist
Rationale

Approve SDA Budget requests. 

Additional Budget Request - The Main Idea for $750.

Attachments
Recommended Motion

Approve the SDA Budget requests for 2017-2018

Actions Taken

Motion Passed:  Approve the SDA Budget requests for 2017-2018 passed with a motion by Lofquist ESU 09 and a second by Uhing ESU 01.

9.E. Special Populations Committee
Attachments
Discussion

Committee Chair shared discussion in committee.  Continued to work/discuss teletherapy.  Conversation with Circle of Friends coming under ESUCC is on hold as new leadership.  SRS/AAP is working on connecting to the ADVISER.  Project-Para is working on new website. 

9.E.I. Approve MSA SRS Fees
Executive Director Ludwig
Rationale

Recommend approval of SRS Admin fee ($5500) and Tier Fees (5% increase) as presented. 

SRS Admin Fee includes staff salaries and to support the SRS Programs. This also helps with ILCD And Project Para needs.  The tier structure gives the schools access to SRS. 

Recommended Motion

Recommend approval of SRS Admin fee ($5500) and Tier Fees (5% increase) as presented

Actions Taken

Motion Passed:  Recommend approval of SRS Admin fee ($5500) and Tier Fees (5% increase) as presented passed with a motion by Polk ESU 07 and a second by DeTurk ESU 02 .

Discussion

Recommend approval of SRS Admin fee ($5500) and Tier Fees (5% increase) as presented. ILCD is listed as a Special Project, do we need to keep in MSA for this year and modify next year. 


9.E.I.a. Special Education Projects
Executive Director Ludwig
Rationale

$5500 per each ESU

This fee includes as described in MSA: ILCD, Web-based Project Para and Student Records System

9.E.I.b. SRS Fees (Tiered)
Executive Director Ludwig
Rationale

per student count - allows schools to access SRS System. 

Note from Wade: 
 
Hi Deb,
We generally discuss fees during our March meetings so we have not yet had that conversation.  However, a couple years ago, our advisory board approved an annual increase of 5% every year.  So with that in mind, here are how the fees will look for the next two years.  I am pretty confident this is what our fees will be.
 
2016-17 2017-18 2018-19
143 $150 $158
372 $391 $410
741 $778 $817
2225 $2,336 $2,453
2967 $3,115 $3,271
3709 $3,894 $4,089
7415 $7,786 $8,175
Thanks,
Wade
SRS

9.F. Legislative Committee
Attachments
Discussion

Executive Director discussed the currently legislative session and several bills that we are currently watching.  LB22 has been signed and 2% cut on Core Services and none on Distance Ed.  There were some cuts for some special need areas.  LB 219 - Defined Benefit Programs are meeting with scrutiny, Kolterman is working to keep program in tact the Defined Benefit.  LB 327 is the biennial budget which will include another 1% budget cut.  The NDE Agency hearing is on March 7, 2017 at 1:30.  Working with Commissioner on Strategy.  LB 484 is Sen. Kolowski bill to review new funding system in the state.  LB 552 - behavior health hearing will be on March 17, 2017.  LB 569 - changes in teacher certificates.  LB595 - fiscal restraint has had some amendments to bill.  LB 664 is the lobbyist bill, we will continue to watch this bill.  LB 409 is Senator Groene - change the base limitations and local effort bill.  The hearing is on March 6, 2017.  The ESU Legislative Day went very well.  We have had positive feedback from both Senators and ESUs. 

10. New and Miscellaneous Business
10.A. Best Practices Discussion
President Jeff West
11. Unfinished Business
11.A. Bylaws & Policy Review
ESUCC President - Jeff West
11.B. Strategic Planning Process
11.B.I. Collaboration Meeting Attendance
President West
Rationale

Collaboration Meeting Attendance

12. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There is no at this this time. 

13. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

14. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:52 AM passed with a motion by Lofquist ESU 09 and a second by Mowinkel ESU 08 .