ESU Coordinating Council
March 01, 2017 10:00 AM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Call to order at 10:00 am.

Staff:  David Ludwig, Deb Hericks, Priscilla Quintana

Karen Haase, KSB Law




3. ESUCC Timeline
President West
Rationale

ESUCC Timeline

4. Agenda Item
Chair of Committee
4.A. Innovative Grants - Data-Driven Ecosystem Enhancing Teaching and Learning
Executive Director Ludwig
Rationale

NDE Innovation Grants

Attachments
Discussion

Executive Director reviewed the Innovative Grant that ESUCC received.  He reviewed the narrative of the grant that explains what is all within the grant. 

4.B. ESU Budget Reporting
President West/Executive Director
Rationale

It was discussed at the February 1, Executive Committee meeting, the need to create a spreadsheet to tell the story of ESU Cash Reserve.  This information would result in each of us telling the same story of how and why the cash reserves are needed. 

ESU Budget Data

Discussion

Executive Director reviewed the need to request information from ESUs regarding cash reserves, facilities, etc.  Executive Director reviewed the spreadsheet that been begun to gather this information for each ESU.  Cash reserves are used for paying forward on grants, facilities and others so we need to gather this information as well.  Please give input on the spreadsheet to the Executive Director. 

4.C. 5G Verizon
Executive Director Ludwig
Attachments
Discussion

Executive Director shared some information from LB389 and Verizon would like to put small 5G cell devices in areas of need.  Review the document for details on Verizon's plan.  They want to promote student learning, virtual reality, student wireless backpacks, etc.  There will be grant opportunities in the future to apply for grants to help with some projects we might have in the future.  Continue discussion with Mike Bagley with Verizon regarding this legislative bill.

4.D. NWEA and Omaha Archdiocese
Executive Director Ludwig
Rationale

From:"Vickie K. Kauffold" <vkkauffold@archomaha.org>
Date:February 17, 2017 at 10:44:35 AM CST
To:"dludwig@esucc.org" <dludwig@esucc.org>
Subject:MAP users

 

David,

Here is the list as I know it today. I have given you the number of teachers in the building, but I don’t know if all of them will be trained in map. There could be special area teachers who will not be required to have and utilize the training.I look forward to meeting with you sometime in the future.

Vickie

Archdiocesan Schools to begin using MAP 17-18

Metro

 

# of teachers

Jesuit Academy

veteran user

15

St. Bernard

new user

13

St. Columbkille

veteran user

31

St. Patrick

new user

45

St. Stephan the Martyr

new user

48

St. Wenceslaus -Omaha

new user

48

Rural

 

# of teachers

East Catholic - Bow Valley

veteran user

4

St. Leonard - Madison

new user

3

St. Ludger - Creighton

veteran user

3

St. Mary's - Osmond

new user

5

St. Mary's - Wayne

veteran user

5

St. Michael - So. Sioux City

new user

18

St. Rose - Crofton

new user

9

West Catholic - Fordyce

veteran user

4

Uncertain still

 

# of teachers

Metro

 

 

St. Gerald

27

St. Matthew the Eval

16

St. Pius Leo

48

St. Margaret Mary

26

St. Mary Bellevue

15

Rural

 

 

Howells Catholic

4

St. Augustine

13

St. Isidore - Columbus

21

St. Wenceslaus - Dodge

4

 

Discussion

 Executive Director discussions being held with the Omaha Archdiocese regarding them joining NWEA.  The Archdiocese would like to use the MAP materials.  She has shared the schools that this may impact.  KSB shared statutorily how the ESUCC should help support the non-public sector.  We will need to have an agreement between us and the entities.  

4.E. Redesign Process/Timeline
Executive Director Ludwig
Rationale

During the January 2017 ESUCC Meeting, information was shared with Joan Wade, AESA Executive Director, regarding the AESA Redesign Process.  The ESUCC was introduced to the possible strategy for a redesign (purpose) of ESUCC and 17 ESU's.  

Discussion

Executive Director shared some updates on the redesign process.  He is meeting weekly with Janine Theiler and Russ Masco to start pulling together a matrix for the ESUs and how we will fit into that plan and will help to support NDE Strategic Plan goals. 

4.E.I. AESA Redesign
Executive Director Ludwig
Attachments
4.E.II. ESUCC/ESU Redesign
Executive Director Ludwig
4.E.III. NDE Strategic Plan
Executive Director Ludwig
Attachments
4.E.IV. Rule 84 Revision
Executive Director Ludwig
Attachments
4.E.V. Core Services Definition
Executive Director Ludwig
Rationale

008 Core Services

008.01 Provision of Core Services. Core services shall be provided by the ESU to all member school districts. Core services shall be defined by each ESU as follows:

     008.01A Core services shall be within the following service areas in order of priority: Staff development, which shall include staff development related to improving the achievement of all students including the achievement of students in poverty and students with diverse backgrounds; technology, including distance education services; and instructional materials services;

     008.01B Core services shall improve teaching and student learning by focusing on enhancing school improvement efforts, meeting statewide requirements including but not limited to accountability requirements, and achieving statewide goals in the state’s system of elementary and secondary education;

     008.01C Core services shall provide schools with access to services that:

           008.01C1 the ESU and its member school districts have identified as necessary services;

           008.01C2 are difficult, if not impossible, for most individual school districts to effectively and efficiently provide with their own personnel and financial resources;

           008.01C3 can be efficiently provided by each ESU to its member school districts; and

           008.01C4 can be adequately funded to ensure that the service is provided equitably to the state’s public school districts;

     008.01D Core services shall be designed so that the effectiveness and efficiency of the service can be evaluated on a statewide basis; and

     008.01E Core services shall be provided by the ESU in a manner that minimizes the costs of administration or service delivery to member school districts.

       

4.E.VI. Statewide Program of Services Review
Executive Director Ludwig
4.F. ESUCC Programs/Affiliate Procedures
President West
Rationale

Coop Procedure Manual

PDO Affiliates

BlendEd/Distance Education

SRS Procedural Manual

 

Discussion

Executive Director shared the procedures will be ready to be approve at the Board meeting this month.  There is not legal requirement on how we report procedures.  Report that we do not have to formally approve the procedure manuals but they have been properly vetted through the Board and appropriate procedures.  All policies will need a first and second read but procedures are changed at the discretion of the Executive Director. 

4.G. Approve ESUCC/PDO Two Year Calendar
President West
Rationale

MAKE SURE YOU ARE ON THE PAGE TAB "2017-2019"

ESUCC PDO Calendar TwoYr

Review January and February with "Final Approval" in March.

Recommended Motion

Recommend approval of ESUCC PDO Calendar

Actions Taken

Motion Passed:  Recommend approval of ESUCC PDO Calendar as presented passed with a motion by Beatty ESU 16 and a second by Polk ESU 07.

Discussion

Executive Director shared the the calendar has been vetted through affiliates and committees.  ESU 2 offered to host the March meeting due to ESU 11 Administrator being new next year.  The committee would like this meeting to stay west of Metro. 

4.G.I. ESUCC Meetings 2017-2018
President West
Attachments
4.G.II. March Meetings
Rationale

We ended up at ESU 11 after Mick retired at ESU 9 (March was held at ESU 9 previously) so that the new administrator didn't have to worry about hosting a meeting his first year.  Now with Paul at ESU 11 retiring do we want to move the meeting from Holdrege?  ESU 2 would like to host a meeting. 

4.G.III. January - Legislative Committee: Review Legislation
Executive Director Ludwig
4.G.IV. June - Legislative Committee: Proposed Legislation
Executive Director Ludwig
4.H. ESUCC/KSB Trainings for 2016-2017
President West
Rationale

ESUCC/KSB Training 2016-2017

editable - KSB Flyer

Business Practices (FLSA and new hire rules for Obamacare)
Thursday, September 22, 2016 - 9:00-12:00 Central- completed

Annual Title IX Training (Same training as provided October 2015)]
Thursday, October 20, 2016 - 1:00-4:00 p.m. Central - completed

Student Discipline
Tuesday, November 29, 2016 - 9:00-1:00 p.m. Central

SPED Law
Tuesday, November 29, 2016 - 1:00-3:30 p.m. Central

Student Discipline/Bullying
Thursday, February 9, 2016 - 9:00-12:00 p.m. Central

 

It would be beneficial to begin discussing needs for the 2017-18 year beginning January 2017.  

Attachments
Discussion

KSB Legal was available to discuss the survey results, needs assessment.  She discussed the cost to be changed for 2017-2018.  Propose $1000 per unit but cap it at $10,000.  KSB will be building a DL room and the training will be broadcasted from there.  Schools districts that don't have ESU participating can go to Lincoln for workshop.  She discussed some topic possibilities.  Discussion around having to bid it out but we are not required to bid it out.  KSB is the attorney on record for ESUCC, this is why we support the training that they offer.  We are only required to bid out construction. 

4.H.I. KSB Survey Monkey Results
President West/Executive Director
Attachments
4.H.II. KSB Needs Assessment
Executive Director Ludwig
Rationale

Topics to include:  Copyright, Obamacare, Title IX

From ESPD:  504, Restraint/Seclusion, ESSA

4.H.III. KSB Training Cost Summary
Karen Haase, KSB Law
Rationale

Karen Haase will provide an overview on proposed funding for future training.

4.I. Executive Director Evaluation
President West
Rationale

Executive Director Appraisal - Blank

Discussion

President and Executive Director will continue to work on evaluation.

4.J. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

Master Service Agreement 2017-2018

Funding Change for MSA History:

November 4, 2016 – FAB Committee
Motion to recommend using 33 (base)/67(student) split at the
beginning of the new contract with digital resources (Learn 360) passed with a motion by West
ESU 13 and a second by Erickson ESU 17.
 
5 Yeas - 0 Nays.
Schnoes ESU 03 Absent
Mowinkel ESU 08 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Erickson ESU 17 Yes
Standish ESU 18 Absent
November 5, 2016 - ESUCC Board Meeting

Motion was withdrawn due to the higher costs for single distrcit ESUs as they could get better pricing outside of statewide buy.  They are the ones who drive the cost down for the little ESUs. 

Motion Withdrawn: Motion to recommend using 33 (base)/67(student) split at the beginning of
the new contract with digital resources (Learn 360) was withdrawn by Beatty ESU 16.
Motion Passed: Motion to withdraw motion passed with a motion by Beatty ESU 16 and a
second by West ESU 13.
 
15 Yeas - 0 Nays.
Uhing ESU 01 Yes
DeTurk ESU 02 Yes
Schnoes ESU 03 Absent
Fisher ESU 04 Yes
McNiff ESU 05 Yes
Shoemake ESU 06 Absent
Polk ESU 07 Yes
Mowinkel ESU 08 Yes
Lofquist ESU 09 Yes
Bell ESU 10 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Beatty ESU 16 Yes
Erickson ESU 17 Yes
Standish ESU 18 Yes
Allen ESU 19 Yes

 

Discussion

ESU 11 discussed concerns on funding formulas.  He would like the 33/67 split needs to go across all MSA areas.  We need to discuss shifting pots from smaller ESU to larger ESU, bigger ESUs will negotiate get their own costs and the costs for everyone else would go up for the rest of the state.  Statute requires for full participation on certain statewide programs.  Continue discussion for next MSA in 2018-2019. 

5. Next Meeting Agenda Items
6. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 11:20 AM passed with a motion by West ESU 13 and a second by Lofquist ESU 09.