ESU Coordinating Council
March 01, 2017 11:00 AM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair Schnoes
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair Schnoes
Discussion

Call to order at 11:20 am

Staff:  David Ludwig, Deb Hericks, Priscilla Quintana


3. Agenda Item
Committee Chair Schnoes
3.A. Approve Claims, Financials Statements, and Assets for Month of January
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of January

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of January passed with a motion by Tedesco ESU 11 and a second by Erickson ESU 17.

Discussion

Committee Chair reviewed the claims, financials statements, and assets. 

3.B. Approval of February Expenses to be paid in March.
Committee Chair - Schnoes
Rationale

Total amount of expenses:  $150,372.30.

Attachments
Recommended Motion

Recommend motion to approve February expenses to be paid in March

Actions Taken

Motion Passed:  Recommend motion to approve February expenses to be paid in March passed with a motion by Mowinkel ESU 08 and a second by Erickson ESU 17.

Discussion

Committee Chair reviewed expenses to be paid in March 2017.

3.C. Monthly Staff Budget Meeting
Committee Chair Schnoes
Rationale

Monthly Budget Meeting Agenda/Notes

3.D. ESUCC State Audit
Committee Chair Schnoes
Rationale

The 2015-2016 Audit began on February 1, 2016.  The Entrance Conference was held on February 8, 2016.

Discussion

.

3.D.I. State Audit - Exit Conference
Committee Chair - Schnoes
Attachments
Discussion

Executive Director discussed the exit conference with the auditors that was held on Monday.  Committee reviewed the recommendations from the audit.  We have 10 days from Monday to submit our responses. 

3.E. Approve Spectrum Business invoices (NASB internet/phone service)
Committee Chair - Schnoes
Rationale

Recommend to pay Spectrum Business when due to avoid continually having late fees until Board has had time to review policies.  Billing for Spectrum Business usually occurs in the middle of the month with a two week window to make payment.  Our recommendation is to allow us to pay the invoice when due and have approval of that payment at the next ESUCC meeting.  We are reviewing ESUCC Policies at this time. 

Recommended Motion

Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting

Actions Taken

Motion Passed:  Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting passed with a motion by Mowinkel ESU 08 and a second by Erickson ESU 17.

Discussion

Discussion regarding Spectrum Business to pay when due to avoid continually having late fees until Board has had time to review policies.  Billing for Spectrum Business usually occurs in the middle of the month with a two week window to make payment.  Our recommendation is to allow us to pay the invoice when due and have approval of that payment at the next ESUCC meeting.  We are reviewing ESUCC Policies at this time.

3.F. Innovative Grant Budget
Committee Chair - Schnoes
Rationale

Innovative Grant Budget

 

Staff will set up new account codes for the Innovative Grant.  In the 2016-2017 Budget, we had allotted for additional grant funds in the  Professional Development Federal grant fund. With the recent approval of the Innovative Grant and having not received any additional professional development federal grants, we have room in our currently budget to handle this increase in funding.

Actions Taken

Motion Passed:  Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting passed with a motion by Mowinkel ESU 08 and a second by Erickson ESU 17.

Discussion

Executive Director discussed the budget for Innovative Grant.  We have the funds in federal grants to cover costs for this year. 

3.G. Biennial Budget/State Budget Shortfall
Executive Director Ludwig
Attachments
Discussion

Executive Director discussed the budget shortfall.  LB22 was signed into law.  Original plan was 4% reduction and was approved and no reduction to DEC funds but a 2% for Core Funds. LB 327 is the biennial budget. 

3.G.I. NDE Agency Hearing - March 7, 2017
Executive Director Ludwig
Discussion

Executive Director discussed the NDE Agency hearing on March 7, 2017.  Executive Director will follow-up with Commissioner on how he wants our support. 

3.H. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

MSA 2017-2018

MSA Spreadsheet

Deb Hericks and Rhonda Eis verified the MSAs to the MSA Spreadsheet on January 18, 2016.

Funding Change for MSA History:

November 4, 2016 – FAB Committee
Motion to recommend using 33 (base)/67(student) split at the
beginning of the new contract with digital resources (Learn 360) passed with a motion by West
ESU 13 and a second by Erickson ESU 17.
5 Yeas - 0 Nays.
Schnoes ESU 03 Absent
Mowinkel ESU 08 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Erickson ESU 17 Yes
Standish ESU 18 Absent
November 5, 2016 - ESUCC Board Meeting

Motion was withdrawn due to the higher costs for single distrcit ESUs as they could get better pricing outside of statewide buy.  They are the ones who drive the cost down for the little ESUs. 

Motion Withdrawn: Motion to recommend using 33 (base)/67(student) split at the beginning of
the new contract with digital resources (Learn 360) was withdrawn by Beatty ESU 16.
Motion Passed: Motion to withdraw motion passed with a motion by Beatty ESU 16 and a
second by West ESU 13.
15 Yeas - 0 Nays.
Uhing ESU 01 Yes
DeTurk ESU 02 Yes
Schnoes ESU 03 Absent
Fisher ESU 04 Yes
McNiff ESU 05 Yes
Shoemake ESU 06 Absent
Polk ESU 07 Yes
Mowinkel ESU 08 Yes
Lofquist ESU 09 Yes
Bell ESU 10 Yes
Tedesco ESU 11 Yes
West ESU 13 Yes
Calvert ESU 15 Yes
Beatty ESU 16 Yes
Erickson ESU 17 Yes
Standish ESU 18 Yes
Allen ESU 19 Yes

 

Attachments
Discussion

Executive Director shared the MSA as information for the FAB Committee. 

4. Next Meeting Agenda Items
Committee Chair Schnoes
5. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair Schnoes
Actions Taken

Motion Passed:  Motion to adjourn at 11:48 am passed with a motion by Tedesco ESU 11 and a second by Erickson ESU 17.