ESU Coordinating Council
March 01, 2017 3:00 PM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
Discussion

Call to order at 2:45 AM

Staff:  David Ludwig, Scott Isaacson, Beth Kabes, Rhonda Eis, Deb Hericks


3. Agenda Item
Chair of Committee
3.A. Tech Plan
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

3.A.I. ADVISER Update
Scott Isaacson
Rationale

As of February 20, 2017:

  • 159 districts have applied to participate in ADVISER (65%)
  • 93 districts have received key and secret for data publishing (38%)
  • 59 districts have published data to the ADVISER data store (24%)

Discussion

Technology Director shared:

  • 170 districts have applied to participate in ADVISER
  • 93 districts have received key and secret for data publishing
    59 districts have published data to the ADVISER data store

Infinite Campus is in hopes to finish their certification sometime today.  Starting to decide what metrics that can start logging to start collecting data on the systems.  Work days have been scheduled almost weekly to get everyone working and fixing issues as they go along. 



3.A.II. Single Sign On Update
Committee Chair - Deturk
Rationale

As of February 27, 2017, 138 districts and ESUs are listed in the statewide single sign-on framework.

Discussion

As of February 27, 2017, 138 districts and ESUs are listed in the statewide single sign-on framework.  This process has become pretty smooth to get schools on the single sign on.  Performance has been getting better.  There is a bug in the interface, working to get this fixed. 

3.A.III. SRS Technology Update
Scott Isaacson
Rationale

Work is now focused on user requests which were deferred during the Zend framework conversion.  Design work is in progress for the interface from SRS to the ADVISER data store.  This interface will be developed during the spring for testing this summer.

Discussion

Work is now focused on user requests which were deferred during the Zend framework conversion.  Design work is in progress for the interface from SRS to the ADVISER data store.  This interface will be developed during the spring for testing this summer. 

3.A.IV. Sustainability
Technology Director
Rationale

NOC met 2/22 and designated a subcommittee to research and evaluate options for future ESUCC hosting.

Discussion

NOC met 2/22/17 and designated a subcommittee to research and evaluate options for future ESUCC hosting.

3.A.V. Tech Plan Update
Rationale

Nebraska Cloud Technology Plan

Discussion

The Innovation Grant has been added to the Tech Plan. 

3.B. NOC By-Laws
Committee Chair - TeDurk
Rationale

By-Laws of NOC

Discussion

Committee Chair shared that he worked with a group of NOC Members to work on the NOC ByLaws.  NOC will approve at their April Meeting. 

3.C. NOC Meeting/Training Update
Committee Chair - TeDurk
Discussion

Technology Director attended the NOC meeting and training in Columbus.  Discussions on Network Nebraska, E-Rate, etc.  They were not able to complete a list of training needs of the NOC Affiliate.  On the NOC training Day there was a whole group discussion on the single sign and then there were two presentations on implementation process. 

3.D. Approve BlendEd/Distance Education Procedural Manual
Committee Chair - TeDurk
Rationale

BlendEd/Distance Education Procedural Manual

Recommended Motion

Recommend approval of the BlendEd/Distance Education Procedural Manual

Discussion

The Committee table BlendEd/Distance Education Procedure Manual. 

3.E. Approve Learn360 Quote for 2018-2021
Committee Chair - TeDurk
Rationale

TLT affiliate voted to recommend the acceptance of the price quote. This a three year price guarantee that can be renewed annually through 2020-21.  This will be voted on at March meeting. 

Learn360 Quote

Millard Public Schools showed interest in coming onto Learn360, they have since decided to stay with Safari Montage and reassess next year. 

Attachments
Recommended Motion

Recommend approval of Learn360 quote for 2018-2021

Actions Taken

Motion Passed:  Recommend approval of Learn360 quote for 2018-2021 passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

Discussion

Learn360 has given us a revision of our contract which will lower the original price.  The next year contract will be a fourteen month contract to get us aligned with our fiscal year. 

3.F. Master Service Agreement 2017-2018
Executive Director Ludwig
Rationale

Master Service Agreement 2017-2018

3.F.I. PDO Budget Requests
Committee Chair - Lofquist
Rationale

PDO Budget Requests 2017-2018

3.F.I.a. Approve NOC Budget Requests for 2017-2018
Committee Chair - TeDurk
Attachments
Recommended Motion

Recommend approval NOC Budget Requests for 2017-2018

Actions Taken

Motion Passed:  Recommend approval NOC Budget Requests for 2017-2018 passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

Discussion was held regarding NOC budget requests. 

3.F.I.b. Approve TLT Budget Requests 2017-2018
Committee Chair - TeDurk
Attachments
Recommended Motion

Recommend approval TLT Budget Requests 2017-2018

Actions Taken

Motion Passed:  Recommend approval TLT Budget Requests 2017-2018 passed with a motion by Bell ESU 10 and a second by DeTurk ESU 02 .

Discussion

Discussion was held regarding TLT budget requests.

3.F.I.c. Approve BlendEd Initiative Budget 2017-2018
Committee Chair - TeDurk
Rationale


Supplies & Printing $300
Materials (resources) $750
Travel (External) $12,000
Other (stipend/honorarium) $6,000

Recommended Motion

Recommend approval BlendEd Chair Budget 2017-2018

Actions Taken

Motion Passed:  Recommend approval BlendEd Chair Budget 2017-2018 passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

Discussion

Discussion was held regarding BlendEd Initiative budget requests.

3.G. Budget Request Using BlendEd Learning Objects Funds
Committee Chair - TeDurk
Rationale

The purpose of this TLT Special Projects request is to support the creation an online professional learning course fostering best practices in blended learning. The course will include four modules: Getting Started, Offline Space, Online Space, and BlendEd In Action. Each module is further divided into topics which include instructional materials (videos and articles) and discussion board activities. Modules and topics include:  Getting Started; Designing your Online Space: Designing your Offline Space; BlendEd in Action. 

Attachments
Discussion

The purpose of this TLT Special Projects request is to support the creation an online professional learning course fostering best practices in blended learning. The course will include four modules: Getting Started, Offline Space, Online Space, and BlendEd In Action. Each module is further divided into topics which include instructional materials (videos and articles) and discussion board activities. Modules and topics include:  Getting Started; Designing your Online Space: Designing your Offline Space; BlendEd in Action. 

3.H. NVIS Budget Request
Rationale

NVIS Cost Sheet

TLT Budget Form - NVIS Updates 2017

Discussion

Blended/Distance Education Director shared the NVIS budget requests for improvements.  This would be an agreement with ESU 10. 

3.I. Draft NETA Proposal for Virtual Field Trips
Committee Chair - TeDurk
Rationale

Background: Several significant nonprofit educational content providers in Nebraska have developed some excellent interactive videoconferencing (IVC) programs that reinforce the Nebraska content standards and provide unique experiences to greatly enrich the curriculum and make topics ‘come alive’ for students. Data suggests that when these programs are free ($0 per program), Nebraska teacher demand is high. Once the programs begin to charge (e.g. $50-$150 per program), the demand from teachers drops dramatically. Inasmuch as nonprofit content providers would like to develop and offer programs at no charge, most operate on modest budgets. A quick search of the Center for Interactive Learning and Collaboration (www.cilc.org) virtual field trip programs revealed that there were approximately 170 IVC programs nationwide that were available for $0, and over 1,000 IVC programs nationwide that were between $50 and $150. Some current Nebraska content providers:

  • Agate Fossil Beds near Harrison
  • Durham Museum in Omaha
  • Henry Doorly Zoo/Aquarium in Omaha
  • Homestead National Monument in Beatrice
  • University of Nebraska State Museum (Morrill Hall) in Lincoln
Solution: In order to fuel additional content development by emerging content providers and create a sustainable source of funding for teachers, a mini-grant program is proposed that would enable teachers to submit a one-page, web-based proposal. The teacher request would be virtually reviewed by a joint committee of ESUCC-TLT, NDLA and NETA Board Members, and return approval/rejection to the teacher within 48 hours. The pilot program would initially be funded by NETA at $20,000 and administered by NETA for a period of two years, 7/1/2017-6/30/2019, or until funds are exhausted, at which time the program would be reviewed for continuation.

Attachments
Discussion

This project is coming from NETA wanting to promote Virtual Field Trips especially those in Nebraska.  NETA is requesting the support of ESUCC and NDLA. 

3.J. Staff Reports
Chair of Committee
3.J.I. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Technology Director report through agenda. 

3.J.II. Beth Kabes
Beth Kabes
Attachments
Discussion

BlendEd/Technology Director reviewed her report with the Committee.  Presented at NDLA on Blended Learning.  She will be attending the Go Open Seminar next week.  Staff will be attending the NROC Conference the end of March.  Starting to work with schools on updating the NVIS site with next years course offerings.  She also shared some data on the course offered through NVIS. 

3.J.III. Rhonda Eis
Rhonda Eis
Attachments
4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 3:53 passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.