ESU Coordinating Council
April 05, 2017 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, March 5, 2014 - 8:30 AM

Educational Service Unit No. 11
412 W. 14th Ave.
Holdrege, NE 68949

Video Conference Sites: ESU 11 IP: 162.127.205.240##51000
DL Sites:  ESU 3, 5, 6, 10, 13, 18

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Meeting Call to order at 8:00 AM.  

Staff:  David Ludwig, Deb Hericks, Priscilla Quintana, Craig Peterson

Guests:  Deb Paulman, Bill Heimann, Russ Masco, Janine Theilen


3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

5. ESU Share Out Topics
President West
6. Petitions and Communications to the Board
6.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

Discussion

Russ Masco and Janine Theiler were present to discuss the NDE Strategic Plan.  The plan include 36 goals/metrics, we will look at the outcome statements at the ESUCC/NDE Collaboration meeting today.  They are looking at the federal funds and deciding how to best meet the needs of Nebraska learners.  Communication will be key to roll out the Strategic Plan, ESSA, and changes happening at the state level.  NDE will rely on the ESUs to get information out to their schools.  

6.A.I. State Board Strategic Plan
6.A.I.a. Collaboration Meeting Attendance
President West
Rationale

Collaboration Meeting Attendance

6.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

Report included with Executive Director report.  

7. Executive Reports
7.A. Executive Director Report
Rationale

ESUCC State Executive Director

Attachments
Discussion

Executive Director and Board President attend the AESA Legislative meeting in DC.  Buffet and Early Childhood Institute - is a group of 39 stakeholders on this workforce group for early childhood.  Erate is one of the considerations for cuts and would affect all our schools.  Superintendent Advisory meeting was held on March 22, 2017.  Discussion on the state plan and ESSA.  We will be key to the communication.  Progress on advisor was also shared at this meeting.  The last ESSA Stakeholder meeting was on March 27, 2017 in Omaha.  We will continue to provide a system of support for the new administrators through a mentor program.  We will have representation on the Partnership for Innovation Board.  

7.A.I. ESUCC Meetings/Agendas
Executive Director Ludwig
Rationale

ESUCC Meeting Presentations

7.B. Executive Committee Report
Attachments
Discussion

President Elect gave an update on discussion held in Committee.  Reviewed the updates to the Master Service Agreements.  The Nebraska 150 celebration the atlas are ready to be shipped out to each ESU in April.  There will be some digital resources that are password protected, will get the information to the administrator.  KSB trainings for next year are available:  Fair Labor Law, Fair Standards Act, 504, FMLA/ADA, Title IX.  Also:  Student records/public records, transportation, staff and student handbooks, and contract basics.  A Google Form will be sent out for those interested in offerings.  KSB will be offering the trainings from their office.   

7.B.I. Final MSA 2017-2018
Executive Director Ludwig
Rationale

MSA 2017-18

Attachments
Discussion

Executive reviewed the changes to the MSA for 2017-2018.  All funding areas have been approved. Three areas of funding all ESUs are to pay to support those areas (PDO, BlendED Initiative, Lobbyist).  We reviewed the Learn360 charges as we are working on getting the contract on our fiscal year.  

7.B.II. Approve ESUCC Programs/Affiliate Procedures
President West
Rationale

Coop Procedure Manual

PDO Affiliates

BlendEd/Distance Education

SRS Procedural Manual

Recommend the Executive Director develop and maintain procedural manuals which outline day to day operations of the projects overseen by the ESUCC

Recommended Motion

Recommend the Executive Director develop and maintain procedural manuals which outline day to day operations of the projects overseen by the ESUCC

Actions Taken

Motion Passed:  Recommend the Executive Director develop and maintain procedural manuals which outline day to day operations of the projects overseen by the ESUCC passed with a motion by Beatty ESU 16 and a second by Polk ESU 07.

Discussion

Executive Director will develop and maintain procedural manuals which outline day to day operations of the projects overseen by the ESUCC

8. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
Attachments
9.A.I. Approve Claims, Financials Statements, and Assets for Month of March
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of March

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of March passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed the claims, financials statements and assets for the month of March.  

9.A.II. Approval of March Expenses to be paid in April
Committee Chair - Schnoes
Rationale

March expenses to be paid in April total:  $145,700.63.

Attachments
Recommended Motion

Recommend motion to approve March expenses to be paid in April

Actions Taken

Motion Passed:  Recommend motion to approve March expenses to be paid in April passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .

Discussion

Committee Chair reviewed the expenses for the month.  

9.A.III. Approve Spectrum Business invoices (NASB internet/phone service)
Committee Chair - Schnoes
Rationale

Recommend to pay Spectrum Business when due to avoid continually having late fees until Board has had time to review policies.  Billing for Spectrum Business usually occurs in the middle of the month with a two week window to make payment.  Our recommendation is to allow us to pay the invoice when due and have approval of that payment at the next ESUCC meeting.  We are reviewing ESUCC Policies at this time. 

Recommended Motion

Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting

Actions Taken

Motion Passed:  Recommend to pay the Spectrum Business invoice received in March 2017, when due, with official approval at the April 2017 ESUCC Board meeting passed with a motion by Schnoes ESU 03 and a second by DeTurk ESU 02 .

Discussion

Committee Chair discussed the Spectrum Buisness.  

9.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed discussion in committee.  Please share the stats on Adviser, single sign on, etc with your schools.  Sustainability of hardware was discussed in committee, looking to try and move away from housing at UNL.  A committee of NOC people will meet to discuss a possibility.   

9.B.I. Approve Budget Request Using BlendEd Special Projects Funds
Committee Chair - TeDurk
Rationale

From Rhonda Eis:  In March, TLT members voted to recommend the use of Special Projects dollars to funds the BlendEd Online Professional Development Project.  ESUs participating in the MSA 2016-17: Instructional Materials: Special Projects are ESUs 1, 2, 3, 5, 7, 8, 10, 11, 13, 15, 16, 17, 18 and 19. Not participating are ESUs 4, 6 and 9.

Total cost of projects = $16,500; cost per ESU = $1,179

The purpose of this TLT Special Projects request is to support the creation an online professional learning course fostering best practices in blended learning. The course will include four modules: Getting Started, Offline Space, Online Space, and BlendEd In Action. Each module is further divided into topics which include instructional materials (videos and articles) and discussion board activities. Modules and topics include:  Getting Started; Designing your Online Space: Designing your Offline Space; BlendEd in Action. 

Attachments
Recommended Motion

Approve Budget Request Using BlendEd Special Project Funds

Actions Taken

Motion Passed:  Approve Budget Request Using BlendEd Special Project Funds passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

Discussion

The majority of the vote was to move forward with the budget request with using the BlendEd SpecialProject Funds.  There was one concern regarding the timeline.  

9.B.II. Approve NVIS Budget Request
Rationale

NVIS Cost Sheet

TLT Budget Form - NVIS Updates 2017

Recommended Motion

Approve NVIS Budget Request

Actions Taken

Motion Passed:  Approve NVIS Budget Request passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

9.B.III. Approve Draft NETA Proposal for Virtual Field Trips
Committee Chair - TeDurk
Rationale

Background: Several significant nonprofit educational content providers in Nebraska have developed some excellent interactive videoconferencing (IVC) programs that reinforce the Nebraska content standards and provide unique experiences to greatly enrich the curriculum and make topics ‘come alive’ for students. Data suggests that when these programs are free ($0 per program), Nebraska teacher demand is high. Once the programs begin to charge (e.g. $50-$150 per program), the demand from teachers drops dramatically. Inasmuch as nonprofit content providers would like to develop and offer programs at no charge, most operate on modest budgets. A quick search of the Center for Interactive Learning and Collaboration (www.cilc.org) virtual field trip programs revealed that there were approximately 170 IVC programs nationwide that were available for $0, and over 1,000 IVC programs nationwide that were between $50 and $150. Some current Nebraska content providers:

  • Agate Fossil Beds near Harrison
  • Durham Museum in Omaha
  • Henry Doorly Zoo/Aquarium in Omaha
  • Homestead National Monument in Beatrice
  • University of Nebraska State Museum (Morrill Hall) in Lincoln
Solution: In order to fuel additional content development by emerging content providers and create a sustainable source of funding for teachers, a mini-grant program is proposed that would enable teachers to submit a one-page, web-based proposal. The teacher request would be virtually reviewed by a joint committee of ESUCC-TLT, NDLA and NETA Board Members, and return approval/rejection to the teacher within 48 hours. The pilot program would initially be funded by NETA at $20,000 and administered by NETA for a period of two years, 7/1/2017-6/30/2019, or until funds are exhausted, at which time the program would be reviewed for continuation.

Attachments
Recommended Motion

Approve Draft NETA Proposal for Virtual Field Trips

Actions Taken

Motion Passed:  Approve Draft NETA Proposal for Virtual Field Trips passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

9.C. Cooperative Purchasing Project
Attachments
Discussion

Committee Chair shared discussion in Committee.  Paper sales are down, seems to be a national trend.  Digital seems to be the reason for less paper needed.  Discussion of outside vendors meeting the state contracted base price outside of our system.  Continue to review historical data and decide future needs.  Staff will survey the vendors to discuss needs.  On April 28, 2017 there will be a statewide Coop Advisory meeting.  Executive Director will continue to work on the budget.  Coop is also looking at a national survey as to what/how they do their purchasing.  

9.D. PD Leadership Committee
Attachments
Discussion

Committee Chair shared discussion in committee.  NDE was present to discuss Strategic Plan, ESSA, and VST.  They will continue to work with committee.  May PDO registration is open.  Bowling Outing and the Celebration Dinner registrations are open.  

9.E. Special Populations Committee
Attachments
Discussion

Committee chair shared discussion in committee.  Mental Health Summitt will be on June 9.  ESU 3 will host will DL to ESU 10 and ESU 13.  ESU 3 put the survey results into a graphic for us to share with our staff and schools.  Continue to look at the SLP shortages.  Steve Milliken, NDE was present to discuss Circle of Friends and the dyslexia bill (this is  to define dyslexia).  SRS and AAP are working to get their information loaded into Adviser.  PEP Grant and IEP Facilitation Grant are in progress.  Need to have a sustainability plan on how to continue to the IEP Facilitation Train.  

9.F. Legislative Committee
Attachments
Discussion

Committee Chair discussed conversations in Committee.  Jason Bromm was present to go through legislative bills and happenings in the legislature.  Legislature still needs to discuss the income tax/property tax.  Summer meeting will be held to discuss possible legislation for the next session.  LB461 and LB640 are two bills to watch towards the end of April.  

10. Unfinished Business
10.A. Policy Review
ESUCC President - Jeff West
Rationale

ESUCC Policy Code and Governing Manual

11. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

12. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 3:16 AM passed with a motion by Mowinkel ESU 08 and a second by Polk ESU 07.

Discussion

Recess the meeting at 9:42 for the ESUCC/NDE Collaboration meeting.