ESU Coordinating Council
May 02, 2017 9:00 AM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
3. Agenda Item
Chair of Committee
3.A. Tech Plan
Committee Chair - Deturk
Rationale

Nebraska Cloud Technology Plan

3.A.I. ADVISER Update
Scott Isaacson
Rationale

As of April 26, 2017:

  • 215 districts have applied to begin the ADVISER on-boarding process (88%)
  • 176 districts have received a secret and key to allow them to publish data (72%)
  • 154 districts have published some data into the ADVISER data store (63%)

During the month of April, 1,243,538 average daily requests were made to the ADVISER data store.

Attachments
Discussion

Technology Director shared that as of April 26, 2017:

  • 215 districts have applied to begin the ADVISER on-boarding process (88%)
  • 176 districts have received a secret and key to allow them to publish data (72%)
  • 154 districts have published some data into the ADVISER data store (63%)

During the month of April, 1,243,538 average daily requests were made to the ADVISER data store.


 



3.A.II. Single Sign On Update
Committee Chair - Deturk
Rationale

As of April 26, 2017, 167 districts and ESUs (64%) are listed in the statewide single sign-on framework.

Discussion

Executive Director shared that as of April 26, 2017, 167 districts and ESUs (64%) are listed in the statewide single sign-on framework.

3.A.III. SRS Technology Update
Scott Isaacson
Rationale

Work is now focused on user requests which were deferred during the Zend framework conversion.  Coding is ready to begin for the interface from SRS to the ADVISER data store.  This interface will be tested this summer.

Discussion

Work is now focused on user requests which were deferred during the Zend framework conversion.  Coding is ready to begin for the interface from SRS to the ADVISER data store.  This interface will be tested this summer.

3.A.IV. Sustainability
Technology Director
Rationale

 
 
 
 

Discussion








3.A.IV.a. Hosting Consolidation Efforts (Racks at UNL)
Scott Isaacson
Rationale

The NOC affiliate has been discussing a technology system of support which provides shared hosting infrastructure for statewide applications including ADVISER, single sign-on, application launch portal, SRS, and AAP. The purpose of this effort is to seek the best way of providing statewide technology services balancing efficiency, cost effectiveness, data protection, support and staffing. The more school districts and ESUs who approach these needs together, the more we will all be able to improve service and reduce costs. The NOC sustainability work group has identified planning steps to extend the model of the distributed single sign-on system to a support system that includes shared resources such as data centers, server and network equipment and staffing.

As a member of the ESUCC Technology Committee, what are your thoughts regarding this need and steps to move forward?  (i.e.-recommendations for NOC)

 

Discussion

Technology Director reviewed the sustainability and hosting consolidation efforts.  By 2018 when we need to replace servers/hardware which could use those funds to move to ESU hosting for us.  NOC will continue to discuss and create a plan.  

3.B. Innovative Grant Update
Executive Director Ludwig
Rationale

The project, “Data-Driven Ecosystem Enhancing Teaching and Learning” is designed to develop a secure, private and data-driven ecosystem for ongoing, sustainable support and resources for teaching and learning.   This ecosystem, organized within structured policies, provides a data platform to access instructional assets, timely communication and information resulting in enhanced evidence-based professional development and instructional practice.  

Project objectives include: 1) development of an integrated technology ecosystem governed by policies and procedures specific to security, privacy, and business continuity; 2) enhancement of comprehensive data tools supporting instruction for at-risk and high needs students; 3) the innovative use of technology in the classroom to support personalized student learning; 4) provide a baseline collection of online digital resources for student access statewide concentrating on college and career readiness; and 5) development of statewide software for the visualization and rapid analysis of data to direct professional development and instructional practices. 

An important outcome is to provide a secure, private and sustainable hosting infrastructure governed by policies to ensure data, tools and resources are available to only authorized users. 

Additionally, software enhancements and development will allow applications and tools to integrate seamlessly with shared data elements.  These enhancements will provide evidence for school districts and ESU’s to track the effectiveness of service delivery within the continuous improvement process. 

As a final outcome, the core of this innovative ecosystem will include quality tools, resources and data provided to classrooms statewide designed to meet the personalized learning needs of every teacher, every student, every day.  

3.B.I. Project Plan
Scott Isaacson
Attachments
Discussion

Executive Director reviewed the Innovation Grant timeline.  We will be working on getting the job description completed and moving forth with hiring the person to help with BlendEd and NROC/EdReady.  

3.C. LMS Study and Review
Executive Director Ludwig/Scott Isaacson
Rationale

A meeting with the Statewide LMS Committee will be scheduled during the end of May/first of June timeline.

 

A meeting with David Ludwig, Scott Isaacson, Craig Peterson, Brent Gaswick, SuAnn Witt, and Tom Rolfes was scheduled Monday, March 13 at 10:00 a.m. at NDE.  The purpose of the meeting was to review progress of the LMS Support System and input from Tom Rolfes regarding conversations with Canvas.  It was decided to begin the RFP Process for the LMS in the near future due in part to the contract ending June 2018.  

 

 

Discussion

The committee will get together soon to come forth with a recommendation for LMS.  

3.D. Approve Nebraska Licensed Titles Update
Committee Chair - TeDurk
Rationale

In March, TLT members voted to recommend the use of Learning Objects funds to purchase a 2-year extension of digital rights for the Nebraska licensed titles, Weston Woods-Scholastic’s Magic School Bus (30 titles) and Disney’s Billy Nye (32 titles). These titles are set to expire in 2018. With the extension, the new date would be 08/31/2020. ESUs participating in the MSA 2016-17: Instructional Materials: Learning Objects are ESUs 1, 3, 5, 7, 8, 10, 11, 13, 15, 16, 17, 18, and 19. ESUs 4 and 9 indicated that they would opt in to share the cost since they are part of the original licenses. ESUs 2 and 6 did not participate in the original purchase of rights for these titles.

Disney’s Bill Nye (32 titles) - total statewide cost = $8,512; cost per ESU = $567.50

Weston Woods-Scholastic’s Magic School Bus (30 titles) - total statewide cost = $11,250; cost per ESU = $750

 

Recommended Motion

Recommend to approve Nebraska Licensed Titles as presented

Actions Taken

Motion Passed:  Recommend to approve Nebraska Licensed Titles as presented passed with a motion by Uhing ESU 01 and a second by West ESU 13.

Discussion

Committee Chair discussed the carry over item from April meeting on the digital rights to the renew some expiring titles.  

3.E. NOC Meeting on April 19, 2017
Committee Chair - Tedesco
Rationale

NOC Meeting Mintes

Attachments
3.E.I. Approve NOC ByLaws
Committee Chair - Tedesco
Rationale

NOC ByLaws

Actions Taken

Motion Passed:  Motion to approve the NOC By-laws passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

Discussion

Committee Chair reviewed the discussion from NOC regarding the By-laws.  

3.E.II. Appprove Safari Books Online
Rationale

Motion from NOC meeting:
  • Safari Books Online $399 per user per year

    • Moved by Gary N, Seconded by Jim H, to authorize Brent to negotiate a two year subscription to as many NOC members as he can to Safari Books Online.

      • Motion Passed

Quote from O'Reilly: (Waiting for formal quote)

As promised, I was able to speak with my manager and explained your situation and the need for 30 subscriptions. So here is what we can offer:

  • 30 subscriptions x $392 = 11760 - $392 (one complimentary license) = $11368
  • $11368 x 2 (5% discount for 2 year agreement) = $21600
  • $21600 - $750 (managers discount) = $20850
 

So, we will agree to $20850 for 30 subscriptions for 2 years. 

Attachments
Recommended Motion

Motion to approve the purchase of NOC O'Reilly Safari Books Online two year quote

Actions Taken

Motion Passed:  Motion to approve the purchase of NOC O'Reilly Safari Books Online two year quote passed with a motion by Uhing ESU 01 and a second by Bell ESU 10 .

Discussion

Committee Chair reviewed NOCs decision to use their training funds for Safari Books Online.  

3.F. Staff Reports
Chair of Committee
3.F.I. Scott Isaacson
Scott Isaacson
Attachments
3.F.II. Beth Kabes
Beth Kabes
Attachments
Discussion

BlendEd Director shared highlights from her report.  She is finalizing the classroom visits.  She is gathering all the information to start telling the story of the pilots.  Blended strategies can be used to implement Future Ready.  

3.F.III. Rhonda Eis
Rhonda Eis
Attachments
Discussion

Instructional Materials reviewed her report inlcuding some usage data.  

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 9:30 AM passed with a motion by Uhing ESU 01 and a second by Bell ESU 10 .