ESU Coordinating Council
May 02, 2017 12:00 PM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, March 5, 2014 - 8:30 AM

Educational Service Unit No. 11
412 W. 14th Ave.
Holdrege, NE 68949

Video Conference Sites: ESU 11 IP: 162.127.205.240##51000
DL Sites:  ESU 3, 5, 6, 10, 13, 18

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12:00 PM

Staff:  David Ludwig, Deb Hericks, , Scott Isaacson, Priscilla Quintana, Craig Peterson

Guests:  russ Masco, Janine Theiler, NDE


3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Schnoes ESU 03 and a second by Lofquist ESU 09.

5. ESU Share Out Topics
President West
6. Petitions and Communications to the Board
6.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

2015-2016 NDE Board Meetings

6.A.I. Strategic Planning Process (Russ Masco)
Russ Masco
Rationale

NDE Strat Plan Talking Points

Discussion

Russ Masco, NDE discussed the Strategic Planning Talking Points.  They will get three talking points out a week prior to meetings for reviews and thoughts.  This will be one tool used to help with communications.  Strategic plan, ESSA, Innovation Grant, and Future Ready will all begin to align themselves together.  Outcomes Statements are the goals of the plan.  There will be a break out tomorrow on the Strategic Plan during the PDO.  NDE Departments have begun to have team meetings and beginning to identify strategies and activities.  Continue to use data to lead discussions.  ESUs will continue to work with schools on their goals and needs.   

6.A.I.a. Collaboration Meeting Attendance
President West
Rationale

Collaboration Meeting Attendance

Discussion


6.A.II. ESSA Plan Update (Janine Theiler)
Janine Theiler
Attachments
Discussion

ESSA draft will go to a peer review in May.  Federal dollars are looking like they will be a little more flexible than NCLB dollars.  Consider creating health education/activities for students with federal funding.  ESU 9 will continue to research and bring possible pilot recommendations back to Board.   Could we align one of the tenets to this as well.  

6.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Rationale

The following is a schedule of AESA Conventions:

Summer Leadership Conference July 18-20, 2017 Providence, RI

Educator Call to Action Sept. 27-19, 2017 Washington, D.C.

AESA Annual Conference Nov. 29-Dec. 2, 2017 San Antonio, TX

6.C. ESUCC Retirement Resolutions
President West
Discussion

President of Board read the retirement resolutions for each retiree.  

6.C.I. Retirement Resolution for Bob Uhing, ESU 1
President West
Rationale

ESUCC formally acknowledges and extends its profound appreciation to Bob Uhing for his years of service to ESUCC and ESU 1 and his impact on education

Link to resolution:  Bob Uhing

Recommended Motion

ESUCC formally acknowledges and extends its profound appreciation to Bob Uhing for his years of service to ESUCC and ESU1 and his impact on education

Actions Taken

Motion Passed:  ESUCC formally acknowledges and extends its profound appreciation to Bob Uhing for his years of service to ESUCC and ESU1 and his impact on education passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .

Discussion

ESUCC formally acknowledges and extends its profound appreciation to Bob Uhing for his years of service to ESUCC and ESU 1 and his impact on education.

6.C.II. Retirement Resolution for Jon Fisher, ESU 4
President West
Rationale

ESUCC formally acknowledges and extends its profound appreciation to Jon Fisher for his years of service to ESUCC and ESU 1 and his impact on education

Link to Resolution:  Jon Fisher

Recommended Motion

ESUCC formally acknowledges and extends its profound appreciation to Jon Fisher for his years of service to ESUCC and ESU [insert number here] and his impact on education

Actions Taken

Motion Passed:  ESUCC formally acknowledges and extends its profound appreciation to Jon Fisher for his years of service to ESUCC and ESU and his impact on education passed with a motion by Lofquist ESU 09 and a second by Schnoes ESU 03.

Discussion

ESUCC formally acknowledges and extends its profound appreciation to Jon Fisher for his years of service to ESUCC and ESU 1 and his impact on education.

6.C.III. Retirement Resolution for Paul Tedesco, ESU 11
President West
Rationale

ESUCC formally acknowledges and extends its profound appreciation to Paul Tedesco for his years of service to ESUCC and ESU 11 and his impact on education

Link to Resolution:  Paul Tedesco

Recommended Motion

ESUCC formally acknowledges and extends its profound appreciation to Paul Tedesco for his years of service to ESUCC and ESU 11 and his impact on education

Actions Taken

Motion Passed:  ESUCC formally acknowledges and extends its profound appreciation to Paul Tedesco for his years of service to ESUCC and ESU 11 and his impact on education passed with a motion by Bell ESU 10 and a second by Lofquist ESU 09.

Discussion

ESUCC formally acknowledges and extends its profound appreciation to Paul Tedesco for his years of service to ESUCC and ESU 11 and his impact on education.

6.C.IV. Retirement Resolution for Marge Beatty, ESU 16
President West
Rationale

ESUCC formally acknowledges and extends its profound appreciation to Marge Beatty for her years of service to ESUCC and ESU 16 and her impact on education

Link to Resolution:  Marge Beatty

Recommended Motion

ESUCC formally acknowledges and extends its profound appreciation to Marge Beatty for her years of service to ESUCC and ESU 16 and her impact on education

Actions Taken

Motion Passed:  ESUCC formally acknowledges and extends its profound appreciation to Marge Beatty for her years of service to ESUCC and ESU 16 and her impact on education passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

ESUCC formally acknowledges and extends its profound appreciation to Marge Beatty for her years of service to ESUCC and ESU 16 and her impact on education.

7. Executive Reports
7.A. Executive Director Report
Rationale

ESUCC_Ludwig_rpt_050217

DE2TAILS - Data Ecosystem

Attachments
Discussion

Executive Director reviewed his report with the Board.  He shared the upcoming AESA meeting dates.  Biennial Budget review the legislative session should be a 3% decrease.  President and Executive Director serve on the Buffet Early childhood Institute Workforce.  Commissioner's Supt. Advisory Committee met, Executive Director shared the agendas with the group.  The ESUCC new mentoring program will continue to develop program.  Executive Director will meet with the new administrators along with NCSA and KSB hopefully sometime in June.  Legislative committee will work on June 12 to begin work on future legislation.  Dean Folkers has put together a Future Ready work group to begin the process of aligning that work with our statewide initiatives.  Executive Director is also working with some ESU staff to begin to work on a support system to help support the high needs schools.  Strategic Plan and Essa will continue to be on our agendas.  Executive Director and Technology Director/Grant Manager shared their presentation on the data ecosystem of the Innovation Grant.  They will continue to work with Data Cadre to link all areas together.  They will work with the Victoria Bernhardt materials to bring our work with the Innovation Grant together and align statewide.   NDE uses Qualtrix as a survey tool and we could utilize if we every need to survey a group.  EASOL is would be a possibility to help collect, present and analyze data as we move forward.  We will be working with different types and sources so we are looking at how to collectively gather and store that data.  



7.A.I. ESUCC Meeting/Agendas
Executive Director Ludwig
Rationale

ESUCC Meeting Presentations

7.B. Executive Committee Report
Attachments
Discussion

President reflected on the discussions held in committee.  Discussions with Omaha Archdioceses with NWEA trainings.  KSB trainings for 2016-2017 were discussed.  Funding continues to be a concern of the Executive Committee.  Continue to discuss having Perry Law Firm also providing some trainings or possibility of KSB and Perry doing some trainings together.  Conversation regarding the onsite at an ESU versus have several sites per ESU.  Executive Director evaluation has been finalized.  

8. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.  

9. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

9.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee Chair reviewed committee discussions.  The FAB Committee will continue to look at the sustainability of Coop.

9.A.I. Approve Resolution - ESUCC Pre-Meeting Payment and Approval
Committee Chair - Schnoes
Attachments
Recommended Motion

Recommend to approve the resolution on ESUCC Pre-Meeting Payment and Approval

Actions Taken

Motion Passed:  Recommend to approve the resolution on ESUCC Pre-Meeting Payment and Approval passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .

Discussion

Committee chair reviewed the resolution for pre-payments of bills prior to meetings.  

9.A.II. Approve Claims, Financials Statements, and Assets for Month of March
Committee Chair Schnoes
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of March

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of March passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed the claims, financials statements, and assets for the month of March.  

9.A.III. Approval of April Expenses to be paid in May.
Committee Chair - Schnoes
Rationale

The total amount of expenses for April is $152,174.35.

Attachments
Recommended Motion

Recommend motion to approve April expenses to be paid in May

Actions Taken

Motion Passed:  Recommend motion to approve April expenses to be paid in May passed with a motion by Schnoes ESU 03 and a second by McNiff ESU 05.

Discussion

Committee chair reviewed April expenses to be paid in May.  

9.A.IV. Approval of June, July, August Claims as approved by Executive Director
Committee Chair - Schnoes
Rationale

Approval of June, July, August Claims as approved by Executive Director

Recommended Motion

Approval of June, July, August Claims as approved by Executive Director

Actions Taken

Motion Passed:  Approval of June, July, August Claims as approved by Executive Director passed with a motion by Schnoes ESU 03 and a second by DeTurk ESU 02 .

Discussion

Committee chair discussed giving Executive Director authority to pay bills through summer months.  

9.A.V. Approve Staff Salaries
Committee Chair - Schnoes
Rationale

Note from May 5, 2015:  Range of 3-5% for staff with the exception of Technology Director, increase 8% to get his salary for next 3-4 years to get salary comparable to other directors.

Recommended Motion

Recommend a 2-4% total package with exception of Technology Director increase for personnel deemed necessary by the Executive Director after financial review

Actions Taken

Motion Passed:  Recommend a 3.5% total package with exception of Technology Director (6%) increase passed with a motion by Schnoes ESU 03 and a second by Uhing ESU 01.

Discussion

Committee Chair discussed staff raises for 2017-2018.  It was suggested to stay in the range of 3.5% of all other ESUs.  

9.A.V.a. Executive Session
Committee Chair Schnoes
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

9.A.VI. Approve/Accept ESUCC State Audit
Committee Chair Schnoes
Attachments
Recommended Motion

Recommend to accept the FY 2015-2016 State Audit Report

Actions Taken

Motion Passed:  Recommend to accept the FY 2015-2016 State Audit Report passed with a motion by Schnoes ESU 03 and a second by West ESU 13.

9.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed discussions in Tech Committee.  The Tech Committee directed the NOC Committee to create a plan on sustainability of equipment.

9.B.I. Approve Nebraska Licensed Titles Update
Committee Chair - TeDurk
Rationale

In March, TLT members voted to recommend the use of Learning Objects funds to purchase a 2-year extension of digital rights for the Nebraska licensed titles, Weston Woods-Scholastic’s Magic School Bus (30 titles) and Disney’s Billy Nye (32 titles). These titles are set to expire in 2018. With the extension, the new date would be 08/31/2020. ESUs participating in the MSA 2016-17: Instructional Materials: Learning Objects are ESUs 1, 3, 5, 7, 8, 10, 11, 13, 15, 16, 17, 18, and 19. ESUs 4 and 9 indicated that they would opt in to share the cost since they are part of the original licenses. ESUs 2 and 6 did not participate in the original purchase of rights for these titles.

Disney’s Bill Nye (32 titles) - total statewide cost = $8,512; cost per ESU = $567.50

Weston Woods-Scholastic’s Magic School Bus (30 titles) - total statewide cost = $11,250; cost per ESU = $750

 

Recommended Motion

Recommend to approve Nebraska Licensed Titles as presented

Actions Taken

Motion Passed:  Recommend to approve Nebraska Licensed Titles as presented passed with a motion by Uhing ESU 01 and a second by Fisher ESU 04.

Discussion

Committee Chair discussed the carry over item from April meeting on the digital rights to the renew some expiring titles.  

9.B.II. Approve NOC ByLaws
Committee Chair - Tedesco
Rationale

NOC ByLaws

Actions Taken

Motion Passed:  Motion to approve the NOC ByLaws passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

Discussion

Committee Chair reviewed the discussion from NOC regarding the By-laws.  

9.B.III. Appprove Safari Books Online
Rationale

Motion from NOC meeting:
  • Safari Books Online $399 per user per year

    • Moved by Gary N, Seconded by Jim H, to authorize Brent to negotiate a two year subscription to as many NOC members as he can to Safari Books Online.

      • Motion Passed

Quote from O'Reilly: (Waiting for formal quote)

As promised, I was able to speak with my manager and explained your situation and the need for 30 subscriptions. So here is what we can offer:

  • 30 subscriptions x $392 = 11760 - $392 (one complimentary license) = $11368
  • $11368 x 2 (5% discount for 2 year agreement) = $21600
  • $21600 - $750 (managers discount) = $20850
 

So, we will agree to $20850 for 30 subscriptions for 2 years. 

Attachments
Recommended Motion

Motion to approve the purchase of NOC O'Reilly Safari Books Online two year quote

Actions Taken

Motion Passed:  Motion to approve the purchase of NOC O'Reilly Safari Books Online two year quote passed with a motion by DeTurk ESU 02 and a second by Bell ESU 10 .

Discussion

Committee Chair reviewed NOCs decision to use their training funds for Safari Books Online.  

9.C. Cooperative Purchasing Project
Attachments
Discussion

Committee Chair discussed the historical data of Coop and the future projected deficit.  How can we make this program sustainable?  Not in favor of charging a fee to school.  More in favor in charging the fee to ESUs for participation.  Continue to have the discussions on the future of Coop and it's sustainability.  

9.C.I. Recommend approval to authorize Executive Director to approve/sign contracts
Recommended Motion

Recommend approval to authorize Executive Director to approve contracts/sign during months of May, June, July, August upon favorable review by ESUCC attorney

Actions Taken

Motion Passed:  Recommend approval to authorize Executive Director to approve contracts/sign during months of May, June, July, August upon favorable review by ESUCC attorney passed with a motion by Tedesco ESU 11 and a second by Bell ESU 10 .

9.D. PD Leadership Committee
Attachments
Discussion

Committee Chair shared that PDO will be the next couple of events.  At September PDO in Omaha, Commissioner Blomstedt will be joining.  Russ Masco was present to present the Strategic Plan.  

9.E. Special Populations Committee
Attachments
Discussion

ESU Administrator from ESU 3 was present to discuss the behavioral health survey report as well as the Mental Health Summit this summer.  Invitation were sent out last Friday.  Please register so that the committee can begin planning the site locations.  Sharon Hoover will be the presenter for the summit.  

9.E.I. Behavioral Health Committee
Executive Director Ludwig/Chair Polk
Rationale

Senator Crawford had a conversation with Larianne at the legislative day. 

Discussion

Executive Director and ESU 3 Administrator discussed the behavioral health survey report and the school mental health summit.  Invitations were sent out for the summit last Friday.  Please RVSP so they can beginning planning at each site.  

9.E.I.a. Behavioral (Mental) Health Survey Report
Executive Director Ludwig
Attachments
9.E.I.b. School Mental Health Summit
Executive Director Ludwig
Attachments
9.F. Legislative Committee
Attachments
Discussion

Jason and Curt Bromm were present to give an update.  The legislative body is fully immersed into taxes and property taxes cut.  Each bill gets three hours and if non consensus reached it goes off the floor.  Forecast Board had another 55 million in shortfall.  Education funding bill is moving forward, went to final reading.  Senator Linehan filed a motion to pull her priority bill out of committee.  This will allow her to have floor discussion.  Late nights are scheduled for Tuesday, Wednesday, and Thursday. The Legislative Committee is looking at June 12 for their legislative meeting to begin discussion for the next legislative session.  Possibility to look at dates prior to session ends.  

10. Unfinished Business
10.A. Policy Review
ESUCC President - Jeff West
11. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

12. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 2:45 PM passed with a motion by Uhing ESU 01 and a second by Fisher ESU 04.