ESU Coordinating Council
March 05, 2014 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting  
Wednesday, March 5, 2014 - 8:30 AM

Educational Service Unit No. 11
412 W. 14th Ave.
Holdrege, NE 68949

Video Conference Sites: ESU 11 IP: 162.127.205.240##51000
DL Sites:  ESU 3, 5, 6, 10, 13, 18

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NCSA, and host site on February 24, 2014.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Attachments
3. Roll Call
Attachments
3.A. Recess - Professional Development/Administrator training - eMeeting
Discussion

Recess at 8:32 AM for eMeetings training.

Reconvene at 9:00 AM.

4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Beatty ESU 16.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Attachments
Discussion

Freida Lange present for NDE. LB 438 - Discussions continue on Bill regarding waiver. Bob Uhing's letter to NDE regarding NWEA is being reviewed by NDE.

5.B. Association of Education Service Agency's Report
AESA Representative - Wayne Bell
Discussion

No report.

6. Executive Reports
6.A. Executive Committee Report
Exec Committee Chair - Dennis Pool
Rationale

Executive Committee

Discussion

Audit work is wrapping up. Onsite work finished and onsite exit interview went well. June/July will continue to be the review period.

Planning is in progress for the April Planning session with NDE. Committee meetings will be held on April 2 with short board meeting on April 3 prior to planning session at 10:00.

ESUCC will meet on May 6 with committee meetings in the morning and conduct the business meetings in the afternoon. Administrators are invited to join PDO on May 7/8.

May 2015, PDO would like to meet the same time as ESUCC again. Currently they are scheduled for the second week of May.

Process of how to added agenda items for information/recommendations. Affiliates/NDE/other entities will need to report to Executive Director and they will assign to appropriate committee chair, committee reviews, and bring forth to ESUCC Board. Review at committee meeting and bring forth as action the following month. A written practice will be written for committees to follow.

6.A.I. Recommend ESUCC to approve the Position of the ESUCC Executive Director.
Exec Committee Chair - Dennis Pool
Attachments
Recommended Motion

Recommend ESUCC to approve the position of the ESUCC Executive Director to Mr. David Ludwig and to recommend the ESUCC approve the Executive Director Contract and Salary contingent upon review by legal counsel.

Actions Taken

Motion Passed:  Recommend ESUCC to approve the position of the ESUCC Executive Director to Mr. David Ludwig and to recommend the ESUCC approve the Executive Director Contract and Salary contingent upon review by legal counsel. passed with a motion by Dennis ESU 19 - Pool and a second by Beatty ESU 16.

Discussion

All applicants were considered finalist for position. All fourteen were reviewed by committee.

6.A.II. Recommend ESUCC to accept the resignation of ESUCC Presidency and related leadership changes.
Exec Committee Chair - Dennis Pool
Attachments
Recommended Motion

Motion to accept with regret the resignation of Dennis Pool as President of ESUCC and representative of ESU 19, effective March 6, 2014.

Actions Taken

Motion Passed:  Motion to accept with regret the resignation of Dennis Pool as President of ESUCC and representative of ESU 19, effective March 6, 2014. passed with a motion by Beatty ESU 16 and a second by David Ludwig.

Discussion

Marge Beatty read the letter of resignation to the Board.

6.A.II.a. President ESUCC
Recommended Motion

Motion to move Jeff West, into the position of President and Dave Ludwig into the position of President-Elect as of March 6, 2014.

Actions Taken

Motion Passed:  Motion to move Jeff West, into the position of President and Dave Ludwig into the position of President elect as of March 6, 2014. passed with a motion by Beatty ESU 16 and a second by ESU 07 Ronell.

6.B. Executive Director Report
Scott Isaacson
Discussion

Scott reported staff is doing a great job keeping things running, solving problems and improving processes.

6.B.I. Project Support
Scott Isaacson
Discussion

ESUCC projects have each invented their own system for tracking support issues, questions and problems. It will benefit all projects to participate in the IssueView ticketing system for this purpose. We also recognize that not just technology, but the responsiveness of people and processes is important to provide the support users expect. Scott reported his excellent experience with the IssueView system and support processes at ESU 3.

6.B.II. Coordination
Scott Isaacson
Discussion

We will continue to work on coordination of projects at all levels. Working with NDE on how they can help us in legislation and coordinating efforts between ESUCC and NDE through a Master Services Agreement or similar. We also will continue to examine coordination of statewide projects and ways they involve individual ESUs, affiliate groups and departments.

6.B.III. Planning Ahead
Scott Isaacson
Discussion

Scott will be working to gather additional information to inform decision-making and planning efforts. His current focus is on budget and financial details.

6.C. Treasurers Report - Finance Committee Recommendations
Dennis Radford
Rationale

Finance Committee Recommendations

Attachments
Recommended Motion

Motion to approve the claims, financial statements assets, according to the treasurer's report

Actions Taken

Motion Passed:  Motion to approve the claims, financial statements assets, according to the treasurer's report passed with a motion by Radford ESU 17 and a second by Tedesco ESU 11.

Discussion

Dennis Radford reviewed the January finances and Project Summary report. We will be sending invoices in regards to those in the Master Service Agreement. Concerns around myElearning continue to be discussed.

7. Public Comment
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Attachments
Discussion

There were no requests to be heard from the public at this time.

8. Recommendations from Standing Committees and Project Reports
Rationale

At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 10:00 a.m., March 4.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
FAB Committee Chair - Dennis Radford
Rationale

FAB Committee

Discussion

Audit exit conference was held at ESU 17, and the auditors are finalizing audit and will be holding the formal exit conference.

Starting to review of expense/revenue tracking, will continue to work on updating process.

ESU vs ESU personnel - The committee recommends to use the 140% rule, which would cover their daily rate plus expenses and benefits. Billed through the ESU and not the individual.

8.B. Technology Committee
Technology Committee Chair - Bob Uhing
Rationale

Tech Committee

Discussion

BlackBoard discussions with OPS regarding LMS. Working to find a solution to tech support/training component of contract. Looking at moving towards a training contract with BlackBoard VS license contract in hopes to help with deficit. There will be a new model for BlackBoard in the future. Work through solutions in committee. Need to gather input from affiliates on their recommendations of LMS.

Bob Uhing reviewed other discussions on Tech Committee ie: Renovo, Zoom, Safari, single sign on, etc.

8.B.I. Discontinuation of RENOVO Contract
Technology chair: Bob Uhing
Recommended Motion

Recommend the ESUCC adopt the DEAC recommendation to discontinue the RENOVO contract at the end of fiscal year, work with Stakeholders to make the transition.

Actions Taken

Motion Passed:  Recommend the ESUCC adopt the DEAC recommendation to discontinue the RENOVO contract at the end of fiscal year, work with Stakeholders to make the transition. passed with a motion by Uhing ESU 01 and a second by Calvert ESU 15.

8.B.II. Network Nebraska .5 FTE
Recommended Motion

Recommend Network Nebraska fund .5 FTE to support the identity management project.

Actions Taken

Motion to Amend Passed:  To amend the motion from: "Recommend Network Nebraska fund .5 FTE to support the identity management project. " to: "Recommend we begin discussion with Network Nebraska to recommend and fund .5 FTE to support the identity management project. " passed with a motion by Uhing ESU 01 and a second by Beatty ESU 16.

Motion Passed:  Recommend we begin discussion with Network Nebraska to recommend and fund .5 FTE to support the identity management project. passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .

Motion Withdrawn:  Recommend Network Nebraska fund .5 FTE to support the identity management project. SECOND MOTION was withdrawn by Uhing ESU 01.

Discussion

Share the cost (.5 FTE) of an individual with Network Nebraska financially and through other projects ie: identity management. Proposal will need to go through two more committees at statewide level through Network Nebraska and NITC. By approving, we move our support forward with proposal.

8.C. Cooperative Purchasing Project
Coop Committee Chair - Paul Tedesco
Rationale

COOP Committee

Actions Taken

Motion Passed:  Motion to go into closed session for contract negotiations and legal advice for Coop at 11:23 AM. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Motion Passed:  Motion to come out of closed session back into regular session of the Board at 11:48. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

Schools may not all be live, Coop staff working to upload catalogs for each schools. Training has finished but will repeat training at ESU 6 due to weather related issues.

8.C.I. Negotiate ESM Contract
COOP Chair: Paul Tedesco
Recommended Motion

Recommendation for a selected ESUCC negotiator to obtain agreement with ESM

Actions Taken

Motion Passed:  Recommendation to appoint Steve Williams and Scott Isaacson to negotiate with ESM on two proposals and give authority to Scott Isaacson to enter into a contract at conclusion of negotiations. passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

8.D. PD Leadership Committee
PD Committee Chair - Jeff West/Dave Ludwig
Rationale

PD Committee

Discussion

Agenda for May PDO has been in progress to be posted today. Agenda to include continued work within the three state wide initiative. Culmination of action plans will come out of May PDO. It is recommended that administrators stay for PDO work to support PDO process.

NMPDS Grant - Discussions were held with Deb Romanek and Jan Handa at NDE to update on grant.

Budget protocol - Do we need to up on the onsite registration or go to a flat fee to include those registration costs? Continue discussions on how to update Master Service Agreement. Continue to discuss budget items/PDO requests and decide budget for upcoming year.

Letter to NDE regarding NWEA - Discussions continue with NDE to figure out resolution.

8.E. Special Education Committee
SPED Committee Chair - Marge Beatty
Rationale

SPED Committee

Discussion

Marge reviewed reports from SRS, Project Para, AAP, ILCD.

Committee suggests the administrators forward information out to their schools for Project Para.

Wade Fruhling is looking at Infinite Campus to see if SRS can work jointly with SMS (Student Management System.) He will also look at PowerSchool to see how they would interact with SRS.

Marge Beatty will be talking with Rose Dymacek to see if there are funds available to have the second part of IEP training.

8.F. Legislative Committee
Legislative Committee Chair - Gil Kettelhut/Dave Ludwig
Rationale

Legislative Committee

Discussion

Continued work on action plans for the ESUCC positions for legislative work.

Work session included discussions with the BlendEd Chairs and Technology Chair to share what is already being done towards Action Plan 4 - Lottery Funds/Distance Ed Funds as the current funding sunsets this year.

Dave Ludwig reviewed the status of the other action plans. There was a Facility Study done prior (2005) that should be reviewed.

Reviewed LB 1095 and LB 1060.

9. New and Miscellaneous Business
Discussion

Additional information under the Coop Committee report - NCSA would like to participate in Coop Purchasing. Do we want to open up Coop Purchasing for other entities? Recommend to put on next agenda for committee meetings.

10. Unfinished Business
10.A. Bylaws & Policies Review
Scott Isaacson/Karen Haase
Rationale

Update regarding Policy/Procedures

10.B. Strategic Planning Process
Rationale

Next Planning Session:  April 3, 2014 - ESU No. 3, LaVista

11. Public Comment: Recognition of Visitors
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Attachments
Discussion

There were no requests to be heard from the public at this time

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting at ___

Actions Taken

Motion Passed:  Motion to adjourn meeting at 12:46 PM. passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .