ESU Coordinating Council
April 02, 2014 3:30 PM
Coop Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NCSA, and host site on February 24, 2014.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 3:34 PM.

2. Roll Call
3. Information Item
Chair of Committee - Paul Tedesco
3.A. ESM Update
Kip Schneider
Discussion

Currently calling schools checking on individual instances process. Schools need to have a workflow in process. They have a couple of duplicate catalog but working to correct those issues. Issue with Brown & Saegner (two catalogs) but issue has been resolved. They continue to add year round suppliers. Collecting tax exempt forms from schools.

3.A.I. Easy Purchase Fees
Kip Schneider
Attachments
Discussion

Reviewed attached esm amendment that was a result of the negotiations on Easy Purchase Fees. Total contracts cost was $230,000/annually for three years. Need to create a list/map out our needs to work with esm.

3.A.II. Ordering/Billing/Payment
Kip Schneider
Discussion

Some schools want invoicing/delivery after June. We have had some deliveries to schools already and Kip is working with vendors on resolving issues. Some ESU are working with schools to pay invoices.

3.A.III. Account Setup
3.A.IV. Reporting
Kip Schneider
Discussion

Coop has access to a beta reporting tool. They will create a new video for training on reports.

3.A.V. Delivery
Discussion

Some schools have already had deliveries made and Kip is working with vendors to resolve issues.

3.B. Program updates
Kip Schneider
3.B.I. Annual Buy
Kip Schneider
Discussion

Kip will be going to Spring Conference.

3.B.II. Food Buy
Kip Schneider
Discussion

Working to create some food shows for schools. Working on catalog through esm for year round buys.

3.B.III. Custodial buy
Kip Schneider
Discussion

Working with AmSan on creating catalog in esm.

3.B.IV. Year-round catalog
Kip Schneider
Discussion

Continued work on year round catalog for schools and creating more vendors within esm. Kip would like to create an advisory committee to include business managers/Superintendents to review what schools wants/needs are to meet at least annually.

Schools would like to order paper year round. Each school has own unique environment, they control what they want on their site.

It was noted that the best pricing is available from the Annual Buy.

3.B.V. Special Buys - i.e. WorldBook
Kip Schneider
Discussion

The Coop Project will create a catalog for IMAT, hosted on ESM, so ESUs/Schools can order/re-new World Book subscriptions. This catalog will be available soon.

3.C. Future Efforts
Kip Schneider
Discussion

The Coop Committee has requested that Kip talk to other States at the AEPA meeting regarding the possibility of working together to develop a bidding/ordering system. They would also like the Tech Committee to look at the possibility of assigning or hiring a programmer to develop a system for the Coop Project.

3.C.I. Organizing Statewide Demand
Kip Schneider
3.D. Policy Adoption - Unified Policies & Timeline
Kip Schneider
Discussion

Kip will begin working on policies and present a draft at the May meeting.

3.E. Coop Revenue, Expenses & Equity
Paul Tedesco / Priscilla Quinatana
Attachments
Discussion

Paul noted that the Finance Committee suggests holding all equity until financial status is better understood.

3.F. Budget Planning
Discussion

Need to start planning for future and if we can bring programming in house. Recommend back to Technology for cost analysis of programming and fess involved with bringing in-house.

3.F.I. Review/revise Master Service Agreement for Coop
Kip Schneider
4. Recommended Actions Items
Chair of Committee
5. Adjournment
Discussion

Meeting adjourned at 4:27 p.m.