ESU Coordinating Council
June 04, 2014 10:00 AM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to Order: 10:00 AM.

2. Roll Call
Discussion

Visitor: Scott Isaacson, Deb Hericks, Karen Haase, Bobby Truhe.

3. Information Item
Chair of Committee
3.A. Budget Protocol
Marge Beatty
Attachments
Discussion

Scott Isaacson created a diagram and a statement regarding the protocol. Reviewed/edited both documents. This will reflect the process on how to vet something coming forward for vote to ESUCC. Give draft to ESUCC Committee at August meeting and share these documents with PDO in September.

Dave is working on a working budget for next year. He reviewed/shared his spreadsheet.

3.B. Vision Statement
Exec Committee Chair - Jeff West
Attachments
Discussion

Exec Committee to review Vision document and create one statement. Discuss after ESUCC meeting on July 30 at 5:00 - 6:00.

3.C. Policies/Procedures
Scott Isaacson
Rationale

Proposed Policy Review Timeline
2013 6-Week Policy Review Summary
ESUCC Draft Board Policies

Discussion

Review process has been started with Harding & Shultz. Take current policies and update and revise priorities for outstanding policies. HR policies should refer back to fiscal agent policies. Deb Hericks will review Bobby Truhe's edits and see if there are inline with process current used. Have ESUCC staff review protocol areas for updates. David Ludwig and Scott Isaacson will work with staff to updates. Karen/Bobby will have draft form available prior July ESUCC meeting to Exec Committee and have draft available for ESUCC Committee.

3.D. Finance/Contract
Dave Ludwig
3.E. Statewide Technology Infrastructure
Scott Isaacson
Discussion

Mike Danehy (ESU 2), Jordon Clark (ESU 10), Ben Anthony (ESU 17) and Scott Isaacson (ESUCC) have been developing a platform (Enterprise Grade - flexible) that would bring statewide efforts together. Everyone gets needs but still have some control. Gaining efficiencies and better services for statewide efforts. Common ticketing system, project management to be included. Reduce duplication of efforts for everyone. Possible to collaborate efforts with NDE on Data Dashboard on some shared responsibilities. Scott reviewed the project that Illinois is using, the four men visited them for a week to gain their knowledge. Cross state collaboration, we would do a MOU to support the collaboration. The software used is called Blue Box (open source software - hired developers to develop.) This would enhance efforts with the Edfy project. This group will be meeting (June 17) at ESU 2 to include Dave, Commissioner, and Tech Committee to discuss this further and create timeline. Include universities and Network Nebraska in discussion for future.

4. Recommended Actions Items
Chair of Committee
4.A. Master Service Agreement
Dave Ludwig
Attachments
Recommended Motion

Recommend approval of the 2014-2015 Master Service Agreement

Actions Taken

Motion Passed:  Recommend approval of the 2014-2015 Master Service Agreement as written passed with a motion by Beatty ESU 16 and a second by David Ludwig.

Discussion

Discussed concerns with ESUs (ILCD, Project Para) and $5000 fees. Can we give those funds that do not use services their share back to use as they wish. ILCD and Project Para are categorical areas, funds need to go to those specific areas.

Scott Isaacson will send Master Service Agreement out to ESU Administrators.

5. Next Meeting Agenda Items
Discussion

Exec Committee to meet 1:30-3:00 on July 30 at Wingate.
Statewide Technology Infrastructure - agenda item for Board meeting as well.
Exec Committee to meet 5:00-6:00 after to finalize Vision
Approve Home Base for staff

6. Adjournment