ESU Coordinating Council
July 30, 2014 3:00 PM
Regular Meeting
1. ESU Coordinating Council Information
Board President - Jeff West
Rationale

Educational Service Unit Coordinating Council

Regular Meeting/Budget Meeting  
Wednesday, March 5, 2014 - 8:30 AM

Wingate:
108 3rd Ave
Kearney, NE 68845 US

Video Conference Sites: NOT AVAILABLE

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, on NE Public Meeting website and host site on February 24, 2014.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 3:02

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Discussion

Nothing to report.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

Nothing to report.

6. Executive Reports
6.A. Executive Committee Report
6.A.I. Policy & Procedures Update
David Ludwig, Executive Director
Discussion

Karen Haase and Bobby Truhe took the Exec Committee through updates to policies. First reading to be held on September 4, 2014 meeting and to be approved on October 9, 2014.

6.A.II. Statewide Technology Infrastructure
Scott Isaacson
Discussion

Tabled this discussion until next meeting.

6.A.III. Home Base for ESUCC Staff
David Ludwig, Executive Director
Attachments
Actions Taken

Motion Passed:  Motion to approve home base for ESUCC staff. passed with a motion by West ESU 13 and a second by Beatty ESU 16.

Discussion

Dave Ludwig discussed the home base for staff employees. Dave will be located at Fremont Public Schools as his home base. If he goes to the office in Omaha, Lincoln he will be allowed to claim mileage for travel.

6.A.IV. Vision
Exec Committee Chair - Jeff West
Attachments
Discussion

Tabled this discussion until next meeting.

6.A.V. Budget Protocol
Attachments
Discussion

Tabled this discussion until next meeting.

6.B. Executive Director Report
6.B.I. Budget Review
Actions Taken

Motion Passed:  Motion to pursue the option of hiring a programmer. passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

Discussion

Dave Ludwig presented the draft budget 2014-2015 for review to the ESUCC Committee. The budget will be approved at the September 4, 2014 budget meeting. Recommendation on part time contract support to work with LMS, network, etc. to come forth in September. Lengthy discussion was held around Coop and ESM program. Hiring a programer for SRS was discussed. Discussion was held around the statewide LMS. Work being done with NDE to create a Master Service Agreement. Dave Ludwig will continue to work with staff to balance budget.

6.C. Treasurers Report - Finance Committee Recommendations
Rationale

Finance Committee Recommendations

Attachments
Recommended Motion

Motion to approve the claims, financial statements assets, according to the treasurer's report

Actions Taken

Motion Passed:  Motion to approve the claims, financial statements assets, according to the treasurer's report passed with a motion by Radford ESU 17 and a second by Bell ESU 10 .

Discussion

Dennis Radford reviewed the budget reports with the Board.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comments at this time.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 1:00 p.m., November 19.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Attachments
Discussion

Did not formally meet.

8.B. Technology Committee
Discussion

Did not formally meet.

8.C. Cooperative Purchasing Project
Discussion

Did not formally meet.

8.D. PD Leadership Committee
Discussion

Did not formally meet.

8.E. Special Education Committee
Discussion

Did not formally meet.

8.F. Legislative Committee
Discussion

Did not formally meet.

9. New and Miscellaneous Business
9.A. Mike Cunning with Trane
Jeff West/Dave Ludwig
Rationale

Mike is a consultant with Renaissance Learning and now doing some work from Trane.  Would like to do a presentation to ESU Administrators after September meeting. 

Discussion

Dave Ludwig will follow-up with Mike Cunning on details.

10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
Discussion

Reveiwed under Executive Committee report.

10.B. Strategic Planning Process
Discussion

Next Strategic Planning session to be held on October 9, 2014 at Country Inn & Suites in Lincoln, NE.

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comments at this time.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 5:00 passed with a motion by Lofquist ESU 09 and a second by Tedesco ESU 11.