ESU Coordinating Council
September 03, 2014 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Scott Isaacson, Priscilla Quintana.

Guests: Karen Haase and Steve Williams, legal counsel.

3. Agenda Item
Chair of Committee
3.A. Policy & Procedures Update
David Ludwig, Executive Director
Rationale

The attached board policies are the edited copy from the July 30, 2014 budget meeting.

Attachments
Actions Taken

Motion Passed:  Motion to move the policy and procedures forward for first reading passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.

Discussion

David Ludwig reviewed Policies that are current procedures and the changes suggested. Updated policies will have first reading at Board meeting on September 4, 2014 with final reading on October 9, 2014.

3.B. Statewide Technology Infrastructure
Scott Isaacson
Attachments
Discussion

Scott Isaacson went through highlights of the vision power point presentation. Scott and few others took a trip to Illinois to review their procedures and vision for statewide technology to move forward collaboratively. This will hopefully allow more services (resources) to be available on a state-wide level. This will also allow us to utilize staff expertise across the state to incorporate more value added services. They will work to create a "best practices" to align the state. Pilot at a regional level in next stage of vision.

3.C. Vision
Exec Committee Chair - Jeff West
3.C.I. ESUCC
Jeff West - President
Rationale

With the development and implementation of the ESUCC PDO Vision, does the ESUCC have a vision, mission, beliefs statement?

Discussion

ESUCC Vision was created in Statute We will add the statutory vision to the PDO purpose/vision.

3.C.II. ESU PDO
Jeff West - President
Attachments
Discussion

Worked through the vision/purpose draft this summer. We will share with PDO in September 2014 and then bring a final draft back to the ESUCC.

3.D. Budget Protocol
Attachments
Discussion

Reviewed protocol for the ESUCC.

3.E. Approve Harding & Shultz as Attorney for 2014-2015.
Jeff West - President
Attachments
Recommended Motion

We recommend Harding & Shultz as legal counsel for the ESUCC for 2014-2015

Actions Taken

Motion Passed:  We recommend Harding & Shultz as legal counsel for the ESUCC for 2014-2015 passed with a motion by Beatty ESU 16 and a second by Gegg ESU 05.

3.F. Staff Contracts
Jeff West - President
Recommended Motion

Recommend approval of ESUCC staff for 2014-2015

3.F.I. Executive Director
Jeff West - President
Rationale

David M Ludwig was approved on March 5, 2014 for a two year contract (through June 30, 2016). 

3.F.II. Approve Distance Education Director
Jeff West - President
Attachments
Recommended Motion

Recommend the approval of Gordon Roethemeyer as the Distance Education Director

Actions Taken

Motion Passed:  Recommend the approval of Gordon Roethemeyer as the Distance Education Director passed with a motion by Gegg ESU 05 and a second by Beatty ESU 16.

Discussion

Yearly requirement to approve the Distance Education director. We will work toward having a evaluative tool for staff to be used in future.

3.F.III. ESUCC Staff Contracts
Jeff West - President
Rationale

ESUCC accepted a letter of resignation from Eric Smith effective August 1, 2014. 

Attachments
Discussion

David Ludwig reviewed the staff roster. The ESUCC has accepted the resignation of Eric Smith.

3.G. ESUCC Application Systems Analyst
Executive Director - David M Ludwig
Attachments
Discussion

Agenda item for the SPED Committee agenda of moving forward to secure an ESUCC Application Systems Analyst. A small group met to create the job description and all the timeline associated with securing the position.

4. Next Meeting Agenda Items
4.A. Budget Forms filed with APA on _____
Jeff West - President
4.B. Approve Policy and Procedures - final reading
4.C. Vision
4.C.I. ESUCC
Jeff West - President
Rationale

ESUCC Mision

4.C.II. ESU PDO
Jeff West - President
4.D. Executive Director Evaluation
Jeff West - President
5. Executive Session
President Jeff West
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Actions Taken

Motion Passed:  The committee has adopted a motion to enter closed session at 12:59 to evaluate the job performance of an employee and to prevent needless injury to the employee’s reputation. The committee will limit itself to discussion of this issue. Motion passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.

Motion Passed:  Motion to reconvene back to Exec Committee meeting at 1:17 passed with a motion by Lofquist ESU 09 and a second by Radford ESU 17.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn the meeting at 1:19 PM passed with a motion by Beatty ESU 16 and a second by West ESU 13.